Maryland Judiciary Job Description
JUDICIARY CLERK
1
Official Title
Judiciary Clerk
Job Code
2433
Business Title
Docket Clerk
FLSA Status
Non-Exempt
POSITION SUMMARY
This is an entry-level clerical position performing case processing duties and responsibilities
daily which entails a high volume of data entry work for multiple case types to
include, but not limited to civil, criminal, and traffic court cases. Work is performed under
moderate supervision.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
responsibilities performed by incumbents of this job. Employees may be requested to perform job-
related tasks other than those specifically presented in this description.
• Greets and assists the general public and court related personnel, responding to
inquiries regarding the proper completion of various court related forms and information
regarding court policies and procedures.
• Provides information about the status of cases or office procedures.
• Prepares case files and ensures that all necessary documents are complete and
accurate in accordance with established court procedures.
• Processes and maintains case files by reviewing pleadings, typing docket information,
and establishing case file folders.
• Enters new cases and updates existing case information into the court’s data systems.
• Reviews and processes legal documents such as bench warrants, bond forfeitures,
subpoenas, summonses, appeals, continuances, commitment papers and court dockets.
• Types court notices, transmittals, and orders in accordance with established court
procedures.
• Receives, enters, and accounts for all monies received by the court for fines, court costs
and other fees, utilizing a computerized cash register.
• Performs a variety of clerical work which may include traffic or civil cases, foreclosures,
breach of contracts, garnishments, and other cases filed.
• Processes new cases and sends them out for service of legal process via the Sheriff’s
Office, private process or certified mail.
• Receives, opens, sorts, and distributes mail to the appropriate section of the court.
• Sorts and files various documents and materials according to an established file
classification system.
Maryland Judiciary Job Description
JUDICIARY CLERK
2
MINIMUM QUALIFICATIONS
Education and Experience
• High school diploma (or GED equivalent).
• One (1) year of work experience, preferably in court operations or in the fields of criminal
justice, parole and probation, legal or financial services.
Note:
• A Bachelor’s Degree may substitute the required work experience.
• A Paralegal/Associates Degree or 60 college credits may substitute the required work
experience.
• A Paralegal Certificate may substitute the required work experience.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
• General office practices, procedures, and equipment.
• Standard legal forms and documents used in the Judiciary.
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition,
subtraction, multiplication, and division.
Skill in:
• Customer service and handling problems tactfully and patiently.
• Typing on a personal computer.
• Accuracy and attention to detail.
Ability to:
• Use standard office and business equipment including, but not limited to, personal
computers, word processing, spreadsheets, database software, copier, microfilm
machine, register, scanner, fax machine, etc.
• Use and maintain alphabetical and numerical filing systems.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies,
attorneys, and other court officials and personnel, both verbally and in writing.
• Understand and abide by departmental rules, regulations, and procedures.
• Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement
personnel, and attorneys.
• Follow procedures, verbal and written instructions, and protocols for any given
assignment.
• Use proper grammar, punctuation, and spelling.
Maryland Judiciary Job Description
JUDICIARY CLERK
3
• Exercise independent judgment in interpreting and applying appropriate policy,
procedure, rule, law, and/or regulation to a situation.
SUPERVISORY RESPONSIBILITIES
This position does not have formal supervisory responsibilities over other employees.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
This position involves sedentary work, exerting up to 10 pounds of force occasionally, and/or
negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move
objects. Sedentary work involves sitting most of the time; walking and standing are required
only occasionally.
WORKING CONDITIONS
The work environment and exposures described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
This position works in an office or similar indoor environment and is not substantially
exposed to adverse environmental conditions. Employees sometimes encounter individuals
with known criminal or mental health backgrounds.
**************************************************************************************************
Maryland Judiciary is an Equal Opportunity Employer.
Date created:
Dates revised: