STUDENT EMPLOYMENT GUIDE AND INSTRUCTIONS
2023-24
1ii
Career and Professional
Experience (CAPX)
116 S. Michigan, 14th floor
312.499.4130 | careers@saic.edu
How to find jobs on and o campus
that are a good fit for you and information
on internships for course credit
HOW TO FIND AN
ON-CAMPUS JOB
saic.joinhandshake.com
To begin your on-campus job search, log in to
Handshake and search for on-campus jobs. If you
are logging in for the first time, you will be asked to
complete a quick survey about your preferences.
All available on-campus jobs are listed exclusively
on Handshake.
Students are automatically signed up for
Handshake through their ARTIC account, and you
can sign in to Handshake using your SAIC user-
name and password. For more information about
logging into Handshake, visit saic.edu/careers.
Student employees working remotely must be
physically located in the United States.
HOW TO FIND AN
OFF-CAMPUS JOB
saic.joinhandshake.com
Explore Handshake for Internships and
O-Campus Employment
Handshake is also your primary online source
for hundreds of SAIC-approved internships (see
Internship section on page 7) and job opportunities
for o-campus employment.
Handshake has rapidly become the new standard
for connecting students and alumni with jobs,
internships, and other professional opportunities.
In the past 12 months alone, there have been over
700,000 active jobs and internships posted to the
platform by over 300,000 employers across all 50
states and 165 countries. Students are encouraged
to explore opportunities listed throughout the
platform in addition to jobs pre-approved by CAPX.
HOW TO
GET STARTED
International Affairs
Sullivan Center, 36 S. Wabash Ave., suite 1203
312.629.6830 | inta@saic.edu
Employment information specifically
for international students
Student Payroll
Student Financial Services
Sullivan Center, 36 S. Wabash Ave., suite 1200
312.629.6600 | studentpayroll@saic.edu
Questions about employment eligibility, work time
and attendance, getting paid and payroll forms
DEPARTMENTS THAT CAN HELP YOU WITH
EMPLOYMENT QUESTIONS:
This guide provides information
about on-campus student
employment and off-campus jobs
and internships. It also details the
employment process, including
eligibility information and forms
that you must complete in order
to receive payment.
SCHEDULE AN APPOINTMENT
Make an appointment with a CAPX career advisor or
a faculty career advisor via the appointments tab on
Handshake.
VISIT CAREER AND
PROFESSIONAL
EXPERIENCE (CAPX)
saic.edu/careers
If you have questions about the job application process,
CAPX can help! Career and Professional Experience
advisors can assist with research, applications, résumés,
cover letters, portfolios, and interview preparation for
jobs on campus and outside SAIC. They also facilitate
networking opportunities with SAIC alumni and creative
professionals, and host workshops to help you develop
employment skills.
Meet with a career advisor to discuss your interests,
skills, and internship and job search strategies.
STUDENT EMPLOYMENT
GET CONNECTED
In addition to posting opportunities on Facebook and
Instagram, CAPX also sends a bi-weekly email newsletter
to the SAIC community that includes the latest news,
internships, awards and other arts-related opportunities as
well as links to our online resources.
Follow CAPX on social media
facebook.com/saic.careers
instagram: @saiccareers
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Instructional Resources
and Facilities Management (IRFM)
Admissions
Contemporary Practices
Campus Life
Exhibitions/Exhibition Studies
F Newsmagazine
Film, Video, New Media, and Animation
John M. Flaxman Library
Photography
Residence Life
Academic Advising
Architecture, Interior Architecture,
and Designed Objects
Arts Administration and Policy
Art Education
Art History, Liberal Arts
Art Therapy and Counseling
Art and Technology / Sound Practices
ARTICard Oce
Career and Professional Experience
Ceramics
Marketing and Communications
Collections Department
Computer Resources and Information
Technologies (CRIT)
Continuing Studies-Enrollment Marketing
Deans and Division Chairs
Oce of Institutional Advancement
Disability and Learning Resource Center
Continuing Studies–Curriculum and Instruction
ExTV
Fashion Design
Fiber and Material Studies
Foundry
ON-CAMPUS EMPLOYERS
Students should access Handshake at saic.joinhandshake.com to apply for all jobs with
these departments. Students may not work more than 20 hours per week during the fall
and spring semesters.
ON-CAMPUS EMPLOYMENT
TYPES OF ON-CAMPUS EMPLOYMENT
ON-CAMPUS EMPLOYERS CONTINUED
» Administrative and Clerical: Academic and studio
departments, student services, and support
» Gallery, Exhibitions, and Events: SAIC galleries, art
installation, visiting artists events
» Hands-on: Instructional shops, classroom and
equipment support
» Library and Media: Libraries and collections, film,
radio, TV, multimedia, and newspaper
» Technology: Computer resources, equipment
authorizations, software training and support
Jobs of various skill sets are available in many SAIC departments for students from all
class levels. Previous experience is not necessarily required. Job types include:
Free Radio SAIC
Gene Siskel Film Center
Health Services
Historic Preservation
International Aairs
Joan Flasch Artists’ Book Collection
Low-Residency MFA
Multicultural Aairs
Painting and Drawing
Painting and Drawing: Graduate
Performance
Post-Baccalaureate Program
Printmedia
Registration and Records
Roger Brown Study Collection
Sculpture
Student Aairs
Student Financial Services
Video Data Bank
Visual Communication Design
Visual and Critical Studies
Writing Center
Writing Program
Web and eCommunications
CRIT – Web Services
Grade 1: General Student Employee Position
$15.80/hour
Grade 2: Teaching Assistants, Advanced
Instructional Assistants, Specialist
$16.80/hour
NOTE: Jobs and earnings are not guaranteed.
544 5
INTERNATIONAL
STUDENTS (F-1 VISA)
saic.edu/international/employment
International students in F-1 status are not awarded
Federal Work-Study (FWS) eligibility but can work
in on-campus jobs that require FWS eligibility.
Students may not work o campus without
authorization from International Aairs. Working
o-campus without authorization is a serious
violation of immigration status.
Employment is limited to 20 hours per week for
international students during fall and spring terms
and 40 hours during winter and summer terms.
4
YOUR EARNING
ELIGIBILITY REPORT
IN SELF-SERVICE::
ON-CAMPUS
ELIGIBILITY
Students should electronically request an Earning
Eligibility Report in Self-Service. Go to Student
Homepage > Other Services Non-Mobile > Earning
Report > enter term. This report shows domestic
students their total Federal Work-Study (FWS)
eligibility amount, how much FWS is already authorized
for use and still available, and for both international
and domestic students, if they have properly completed
the I-9 process to begin working on their first day of
employment. Students are not required to have FWS,
however, supervisors are asked to give FWS students
priority first if considering hiring a domestic student.
Students should provide this report to supervisors
during the interview and job application process and
can send the PDF by email to them.
ON-CAMPUS
EMPLOYMENT
ELIGIBILITY
Federal Work-Study
Domestic and eligible Permanent Resident students
will find their eligibility for Federal Work-Study (FWS)
listed on their award letter. Award amounts vary based
on financial need and academic level. This eligibility
was determined as a result of filing a FAFSA. Students
need to be enrolled for at least 6 credit hours (unless it
is their last semester to graduate) to work on campus
during the fall and spring semesters. Students may not
need FWS eligibility to work on campus.
One benefit to being paid through the FWS program is
that students can list those earning on the next year’s
FAFSA in both the income and the “Additional Finan-
cial Information” sections. The question on the FAFSA
for the latter is “Taxable earnings from need-based
employment programs, such as Federal Work-Study.”
FWS earnings listed there will be exempted for purpose
of calculating aid eligibility.
Students wishing to work during the summer or winter
interim sessions must have been enrolled for at least 6
hours during the preceding fall or spring term and for
the following term, unless it is your final term prior to
graduation. Students who meet the requirements to
work during the summer and winter terms are eligible
to work up to 40 hours per week (all jobs combined),
though it is not advisable for a student to work 40
hours if they are also enrolled in classes. Students may
not work more than 20 hours per week during the fall
and spring semesters.
Students are required to complete a federal I-9 form
and must apply for a U.S. social security number if
they do not already have one. Students applying for a
social security number must do so within two weeks
of employment and should provide Student Payroll
with a letter or receipt from the Social Security
Administration showing that they have begun
the process. Students and managers can visit
saic.edu/studentpayroll for detailed information.
If evidence of having applied for a Social Security
Number is not provided within two weeks of
employment, the student may be terminated from
their on-campus position.
Note: Students in F-1 status are eligible to apply for
a Social Security Number through the Social Security
Administration only if they have an on-campus job
and only after ten days of presence in the U.S.
ADDITIONAL DOCUMENTS REQUIRED FOR SOCIAL
SECURITY NUMBER APPLICATION INCLUDE:
» Social Security letter (provided by International
Aairs)
» Most recent I-20 form
» Valid passport with F-1 visa
» I-94 card or printed I-94 record of admission
Note: F-1 International students can work o campus
only if earning course credit through one of the
Internship options and with a Curricular Practical
Training (CPT) authorization. Graduate students who
have required observations or fieldwork will work with
their department and International Aairs to receive
CPT authorization.
Note: Employment regulations for international
students can change. Visit International Aairs
with any questions to avoid violations of your
immigration status.
»
»
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w
GRADUATE
STUDENTS ONLY:
Working as a Teaching Assistant is an ideal
way to get experience and additional
mentorship from faculty members. These
positions range from assisting a professor
in a classroom to providing technical help
in a fabrication studio to teaching a class
on your own.
Positions are available in most SAIC studio and
academic departments as well as fabrication studios
and output centers. Three to six hours of class time are
required per week per class, along with additional
preparation time outside of class.
Earning eligibility is not required but a graduate
student must be enrolled at least 6 credit hours
(unless it is their last semester to graduate) to hold
one of these positions. Post-bacc students are not
eligible, regardless of past experience or expertise.
TEACHING
ASSISTANTSHIPS
INTERNSHIPS
SAIC FOR-CREDIT
INTERNSHIP OPTIONS
A wide range of diverse organizations,
businesses, and studios are eager to host
SAIC students as interns. The internship
course is designed to provide students an
opportunity to gain experience as interns in
professional arts and design environments
and prepare for professional life after SAIC.
Faculty provide in-depth mentorship and act as a liaison
with the internship site helping students meet their
learning goals as outlined for the semester. Through
group meetings and online discussions, students engage
with a peer cohort of students participating in a variety
of internships. Students work on-site at internships for a
total of 140 hours (approximately 14 hours per week) for
the term. Students may register for 1.5 credits for courses
4001/5001, which reduces the internship hours to 70
hours.
Students are required to secure an internship prior to the
start of the semester. Internships must be approved by
the Career and Professional Experience (CAPX) oce.
YEAR
TERM
CREDITS
NOTE
Each department posts its available positions on
Handshake, one semester in advance — every
November for spring and winter terms and every
April for summer and fall terms. Watch for email
reminders along with reminders posted in the
CAPX bi-weekly email newsletter.
First-year grad students are encouraged to check
in with their home departments as well as with
Contemporary Practices, the Sharp Instructional
Shop, the Sullivan Fabrication Studio and the
Advanced Output Center, in case there are
unfilled positions.
Students are encouraged to meet with a CAPX
advisor for assistance with researching and applying
for internships. In order to begin the internship
approval process, students must fill out the internship
approval request form that can be found on the
saic.edu/careers website.
Students must secure an internship and register it
with CAPX to participate in these courses. A wide
variety of internship opportunities, both paid and
unpaid, are available on Handshake. Students are
not, however, restricted to internships listed on this
platform. Additionally, Federal Work Study (FWS) can
be used for positions with not-for-profit organizations.
Note: F-1 International students can work o campus
only if earning course credit through one of the
internship options, and must have Curricular Practical
Training (CPT) authorization on their I-20. As with
other SAIC courses, you must register your internship
for course credit before the SAIC semester add/drop
date. Tuition is charged for internship courses.
PROFESSIONAL PRACTICE:
INTERNSHIP AS PROFESSIONAL
EXPERIENCE 3900
CAPX INTERNSHIP 4001
CAPX INTERNSHIP 5001
Open to juniors and seniors
Oered during the fall, spring
and summer semesters
Credits: 3.0
Fulfills professional practice,
studio, and o-campus
requirements
Open to sophomores, juniors,
and seniors
Oered during the fall, winter,
spring, and summer semesters
Credits: 3.0 or 1.5
Winter: 1.5 credits only
Fulfills studio and o-campus
requirements
Open to graduate students
Oered during the fall, winter,
spring, and summer semesters
Credits: 3.0 or 1.5
Winter: 1.5 credits only
There are three internship course options:
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FEDERAL I-9 EMPLOYMENT ELIGIBILITY
REQUIRED ORIGINAL DOCUMENTS
To complete Form I-9: present one document from List A OR one document from List B
AND List C. All documents must be originals and must be unexpired. Faxes or copies of
originals cannot be accepted.
SAIC/AIC Regular
Employees Note:
SAIC students, who hold regular
full-time, part-time, special
projects, temporary sta or
faculty positions at SAIC or
AIC, are not eligible for student
employee positions. If a student
applies for and receives a financial
aid award package that includes
student employment earning
eligibility they will not qualify for
this award if they are employed
in a regular full-time, part-time,
special projects, temporary sta
or faculty position at SAIC or AIC
while enrolled at SAIC. A student
eligible for student employment,
who applies for and is oered
a regular full-time, part-time,
special projects, temporary sta
or faculty position, will not be able
to work in a student employment
position at SAIC. They will have
to discontinue their student
employment if working as a
student employee at the time they
begin employment at SAIC or AIC
as a regular full-time, part-time,
special projects or temporary sta
or faculty member.
The only exception to this policy
will be made for students who
are sta or faculty members
and who have a TA position. For
these students who hold regular
full-time, part-time, special
projects, temporary sta or
faculty positions at SAIC or AIC,
their TA position will be paid as a
temporary sta job through the
sta employee payroll rather than
the student employee payroll. In
order to hire a person as a TA, a
Position Requisition and Personnel
Action form will need to be
completed by the hiring manager,
including the appropriate
signatures, and forwarded to
Human Resources. For assistance
with this process, please speak
to the hiring department’s
Administrative Director.
98
FOR EXAMPLE, A DOMESTIC STUDENT MAY PRESENT:
A: U.S. Passport –OR–
B: Driver’s license –AND– C: Social Security Card –OR–
B: School ID with photo –AND– C: Birth Certificate
8
LIST A
Documents that Establish Both
Identity and Employment Eligibility
1. U.S. Passport or U.S. Passport Card
2. Permanent Resident Card or Alien
Registration Receipt Card
(Form I-551)
3. Foreign passport that contains
a temporary I-551 stamp or
temporary I-551 printed notation on
a machine-readable immigrant visa
4. Employment Authorization
Document that contains a
photograph (Form I-766)
5. For nonimmigrant alien authorized
to work for a specific employer
because of his or her status:
a. Foreign passport and
b. Form I-94 or Form I-94A
that has the following:
1) The same name as the
passport
2) An endorsement of the
alien’s nonimmigrant
status, as long as that
period of endorsement
has not yet expired and
the proposed employment
is not in conflict with
any restrictions or
limitations identified on
the form
6. Passport from the Federated States
of Micronesia (FSM) or the Republic
of the Marshall Islands (RMI) with
Form I-94 or Form I-94A indicating
nonimmigrant admission under
the Compact of Free Association
Between the United States and the
FSM or RMI
LIST B
Documents that Establish Identity
1. Driver’s license or ID card issued
by a state or outlying possession
of the United States provided
it contains a photograph or
information such as name, date
of birth, gender, height, eye color,
and address
2. ID card issued by federal, state
or local government agencies or
entities, provided it contains a
photograph or information such
as name, date of birth, gender,
height, eye color, and address
3. School ID card with a photograph
4. Voter’s registration card
5. U.S. Military card or draft record
6. Military dependent’s ID card
7. U.S. Coast Guard Merchant Mariner
Card
8. Native American tribal document
9. Driver’s license issued by a
Canadian government authority
For persons under age 18 who are
unable to present a document listed
above:
10. School record or report card
11. Clinic, doctor, or hospital record
12. Day-care or nursery school record
LIST C
Documents that Establish
Employment Eligibility
1. A U.S. Social Security Account
Number card, unless the card
includes one of the following
restrictions:
1) NOT VALID FOR
EMPLOYMENT
2) VALID FOR WORK ONLY
WITH INS AUTHORIZATION
3) VALID FOR WORK ONLY
WITH DHS AUTHORIZATION
2. Certification of Report of Birth
issued by the Department of State
(Form DS-1350, FS-545, FS-240)
3. Original or certified copy of a
birth certificate issued by a state,
county, municipal authority, or
territory of the United States
bearing an ocial seal
4. Native American tribal document
5. U.S. Citizen ID Card (Form I-197)
6. Identification Card for Use of
Resident Citizen in the United
States (Form I-179)
7. Employment authorization
document issued by the
Department of Homeland Security
BEFORE YOU START WORKING YOU
MUST COMPLETE THE FOLLOWING:
I-9 Packet — If you are a first-time SAIC employee, submit an I-9 packet within
three days of employment. The I-9 packet includes:
» Federal I-9 Employment Eligibility Verification form
» Drug-Free Certification Statement
Domestic students should also complete the Federal and State W-4 forms (online
in Self-Service Employee Center). International students must complete paper
versions of the W-4 forms.
Complete these immediately to meet federal regulations. Federal law requires
that employees complete the employee section of the I-9 employment eligibility
verification form no later than the end of the third day of employment. Employees
must present documents evidencing their identity and work authorization from
the lists of acceptable documents accompanying the I-9 as listed on page 9 of
this guide. If an employee fails to comply with these legal requirements, they will
not be able to work for the School of the Art Institute of Chicago.
Student Employment Work Authorizations — Once you have secured a job, your
supervisor will complete a Student Employment Work Authorization for you
online. You will receive an e-mail requesting that you approve the authorization
and terms for employment in Self-Service. You are ready to begin working once
you have approved the authorization in Self-Service. It is suggested that you
and your supervisor complete the authorization process at least one day prior to
beginning employment to ensure that you are able to record time worked.
GETTING PAID & EMPLOYMENT
FORMS FOR ON-CAMPUS POSITIONS
Once a work authorization has been submitted and approved, students can begin
to record their time in SAIC’s electronic timesheet system. At the end of the pay
period, students will need to submit their timesheet online.
»
Student Financial Services oers training for students and supervisors.
Check with the Student Financial Services Oce for the training schedule.
»
Payroll Schedules — Annual payroll schedules are available in the Student
Payroll section at saic.edu/studentpayroll on the SAIC website.
»
Timesheets — students must submit their timesheet every other Monday
by 10:00 a.m.
»
Direct Deposit/Paychecks — You should enroll in Direct Deposit by logging
into Self-Service, clicking on the Employee Center and completing the correct
information on the “Direct Deposit Setup” link. Students choosing not to use
Direct Deposit will have to pick up their paychecks at the Cashier/Bursar’s Oce
according to the Student Payroll Schedule. Paychecks not picked up are escalated
to the Student Financial Services oce, who will in turn contact the student to
arrange for pick up and strongly urge students to sign up for Direct Deposit.
10
Catie Burrill
Furcucu, the Great Wild Green Furloo, Faux fur,
foam, and vinyl
2022
Phone: 312.499.4130
saic.edu/careers
Career and Professional Experience (CAPX)
116 S. Michigan Ave., 14th floor
Chicago, IL 60603
WORK / The front cover
pattern of this booklet
has a hidden word
created from geometric
elements found within
the SAIC square.
