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THE AILA STYLE GUIDE
(IN-HOUSE)
Gender-Neutral Language ......................................................................................................... 4
Abbreviation/Acronyms ............................................................................................................ 4
Abbreviations for particular words ....................................................................................... 4
Use of “the” preceding abbreviation/acronym ...................................................................... 5
Use of periods ....................................................................................................................... 6
Abbreviation/acronym as short form of full term ................................................................. 7
Abbreviation of U.S. city, state, and territory names; foreign country names ..................... 8
Abbreviation of United States ............................................................................................... 9
Typography ............................................................................................................................. 10
Italics/Bold/Underline/Superscript/Small Caps .................................................................. 10
Spacing ................................................................................................................................ 11
Apostrophes and Quotation Marks ..................................................................................... 12
En Dashes and Em Dashes .................................................................................................. 12
Section Symbols (§), Paragraph Symbols (¶), and Currency Symbols ($, €, £, ¥) ............. 12
Symbols Such as @, #, %, &, etc. ...................................................................................... 14
Capitalization .......................................................................................................................... 15
Titles ................................................................................................................................... 15
Specific persons, officials, groups, government offices, or government bodies ................ 16
Internet and web .................................................................................................................. 18
Academic degrees, courses, and subjects ........................................................................... 18
Racial and ethnic designations ............................................................................................ 19
Numerals and Ordinals ........................................................................................................... 19
Basic rule ............................................................................................................................ 19
Exceptions ........................................................................................................................... 19
Ordinals ending in 2 or 3 (2d, 2nd, 3d, 3rd) ....................................................................... 20
Long numbers ..................................................................................................................... 20
Dollars and cents ................................................................................................................. 20
Time and Date ......................................................................................................................... 21
Commas .................................................................................................................................. 21
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Use of Apostrophes ................................................................................................................. 22
Use of Hyphens, En dashes, and Em dashes ........................................................................... 22
Hyphens .............................................................................................................................. 22
En dashes ............................................................................................................................ 24
Em dashes ........................................................................................................................... 25
Quotations ............................................................................................................................... 26
“In-line” quotes ................................................................................................................... 26
Block quotes........................................................................................................................ 27
Alterations ........................................................................................................................... 28
Punctuation around quotation marks .................................................................................. 30
Footnotes and citations following quote ............................................................................. 31
Titles of Written, Auditory, Visual, and Other Artistic Works .............................................. 31
Books: website and marketing ............................................................................................ 32
Lists and Outlines ................................................................................................................... 32
Run-in lists .......................................................................................................................... 32
Vertical lists ........................................................................................................................ 33
Citations .................................................................................................................................. 34
The INA and Other Statutes ................................................................................................ 34
Regulations (CFR and Fed. Reg.) ....................................................................................... 35
Constitutions ....................................................................................................................... 35
Cases (federal courts) .......................................................................................................... 35
Cases (administrative courts) .............................................................................................. 35
Presidential proclamations, executive orders, etc. .............................................................. 37
Agency memoranda, press releases, etc. ............................................................................. 37
State Department cables ...................................................................................................... 38
DOL/ETA/OFLC FAQs...................................................................................................... 38
Agency policy/procedure manuals ...................................................................................... 38
Bills, congressional documents ........................................................................................... 38
Treaties and other international agreements ....................................................................... 39
Rules, Model Codes, Restatements, Sentencing Guidelines............................................... 39
Correspondence: letters and emails .................................................................................... 39
Books and reports ............................................................................................................... 40
Dictionaries ......................................................................................................................... 40
Articles in compilation book ............................................................................................... 40
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Articles in magazines, journals, newspapers, and other periodicals ................................... 41
Material appearing on website ............................................................................................ 41
Use of short cites, supra, infra, id. ...................................................................................... 42
Signals see, see also, see generally, etc. .......................................................................... 43
Quoting, citing, etc. parentheticals ..................................................................................... 44
Citing to specific page(s), footnote(s), etc. ......................................................................... 44
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GENDER-NEUTRAL LANGUAGE
AILA supports the use of non-gender-specific language and gender-inclusive pronouns
where possible. When the gender of a person is not identified, they,” “their,and “them”
replace “he, “she,” “his, “her,” “him,” and constructions like “he or she” and “his or her.”
your congressperson is the chair of the committee
When the president speaks, their word is final.
If a respondent wants to file an asylum application, they must do so using Form I-
589.
If you want a client to pay you quickly, allow them to use a credit card.
Anyone who believes that is kidding themself.
When referring to an individual, respect their pronouns if known to you.
ABBREVIATION/ACRONYMS
Abbreviations for particular words
With minor exceptions, AILA follows the BlueBook abbreviation of certain words, which are
contained in various tables of the BlueBook. If you do not have access to the BlueBook, ask
an AILA legal editor for assistance. In citations, the use of these abbreviations is required.
These abbreviations can serve as a model for any used in text as well.
Abbreviations for:
Case names: Table T6
Names of institutions as authors: Table T6
Names of periodicals: Tables T6, T13, and T10, but abbreviate “University” as “U.” Also,
omit the words “a,” “at,” “in,” “of,” and “the” (but retain the word “on”). Furthermore, if the
title consists of only one word after those words have been omitted, do not abbreviate the
remaining word.
Names of looseleaf and bound services/reporters: Table T15
Court names: Table T7, except that BIA uses no periods. See below for additional
jurisdictional entities that do not use periods.
Explanatory phrases appended to citations: Table T8
Legislative documents: Table T9
U.S. states, cities, and territories: Table T10.1, but see rules below, which supersede if
there is a conflict with the table.
Countries and regions: Tables T10.2 and T10.3, but see below for abbreviation of “United
States.”
Judges and officials: Table T11, except that ALJ uses no periods, and Attorney General may
be abbreviated AG.
Months: Table T12
Publishing terms: Table T14. Note that the abbreviation for an edition of a book is “ed.”
[not capitalized] and likewise the abbreviation for editor is “ed.” For more, see TITLES OF
WRITTEN, AUDITORY, VISUAL, AND OTHER ARTISTIC WORKS.
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Subdivisions: Table T16
amend.
art.
ch.
cl.
no.
p., pp.
para. or ¶ [paragraph symbol]
pt.
sec. or § [section symbol]
subdiv.
subsec.
supp.
tit.
vol.
United States Citizenship and Immigration Services is abbreviated USCIS. Never CIS.
Use of “the” preceding abbreviation/acronym
Although a spelled-out term may or may not be preceded by “the”, AILA does not use “the”
before certain abbreviations/acronyms. These include EOIR, DOS, DOL, DOJ, DHS, CBP,
ICE, USCIS, VSC, TSC, NBC, KCC, OFLC.
The Executive Office for Immigration Review is part of the Department of Justice.
EOIR is part of DOJ.
U.S. Citizenship and Immigration Services is part of the Department of Homeland
Security.
USCIS is part of DHS.
She is a member of the American Immigration Lawyers Association.
She is a member of AILA.
Precede an abbreviation/acronym with “the” where it sounds more natural.
Appeal is taken to either the AAO or the BIA.
Twenty percent of employees of the CIA did not file their taxes with the IRS.
The law can be found in section 101 of the INA and volume 9 of the FAM.
DHS replaced the INS.
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Use of periods
Generally (see exceptions below), abbreviations are followed by a period.
In re Mercedes-Benz Emissions Litigation, No. 2:16-cv-881 (D.N.J. Jan. 8, 2020).
Use periods for U.S. and D.C. (see below).
However, there is no period where the last letter of the original word is set off from the rest
of the abbreviation by an apostrophe.
Am. Bar Ass’n
Comm’r
Dep’t
Do not use periods when (1) acronyms and other abbreviations formed from the initial letters
of words have been introduced in parentheses; and (2) the acronym/abbreviation is not
previously spelled out because it is so commonly understood.
USCIS is part of DHS.
The Secure Electronic Network for Travelers Rapid Inspection (SENTRI) provides
expedited CBP processing, at the United StatesMexico border, of preapproved
travelers considered low-risk.
Do not use periods for the following jurisdictional entities in case cites:
Matter of Simeio Solutions, LLC, 26 I&N Dec. 542 (AAO 2015).
Matter of Jones, A98 765 432 (IJ Apr. 14, 1990).
Matter of Andrade, 19 I&N Dec. 488 (BIA 1987).
Matter of RA, 22 I&N Dec. 906 (AG 2001).
Matter of HealthAmerica, 2006-PER-1 (BALCA July 18, 2006).
Complainant v. Respondent, ALJ No. 2020-00000, -00001 (ALJ Jan. 1, 2021).
Complainant v. Respondent, ARB No. 2021-0000, ALJ No. 2020-00000 (ARB Jan. 1,
2021).
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Abbreviation/acronym as short form of full term
Spell out the full name of a term the first or only time it is used. You may use commonly
understood abbreviations and acronyms without spelling them out first, e.g., DHS, USCIS,
ICE, CBP, IRS, FBI, BIA, AILA, PERM, but avoid using nonobvious abbreviations and
acronyms unless they have been spelled out first.
If the term will be used again within the same general discussion, you may follow the
spelled-out term with an abbreviation in parentheses. (Do not use quotation marks.) If you do
so, thereafter use only the abbreviation.
In removal proceedings, it is possible to ask for relief under the Convention against
Torture (CAT). The standards for CAT relief differ from those applicable to
withholding of removal.
Even if the spelled-out term will not be used again, you can follow it with an
abbreviation/acronym where, in your judgment, readers are likely to recognize, or want to
know, the abbreviation/acronym more than the spelled-out term.
The Electronic System for Travel Authorization (ESTA) is an automated system that
determines the eligibility of visitors to travel to the United States under the Visa
Waiver Program.
Terms should be spelled out again in distinct parts or divisions likely to be read separately.
When the first use of the abbreviation/acronym is possessive, place the apostrophe +s outside
the parentheses.
A lawful permanent resident (LPR)’s tax obligation
When the first use of the abbreviation/acronym is plural, pluralize it within the parentheses.
Lawful permanent residents (LPRs) cannot vote in federal elections
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When the first use of the abbreviation/acronym occurs in a heading, you can either follow the
rules above, or treat the term as if it is first occurring in the body of the text.
1. Unaccompanied Alien Children (UAC)
UAC lack lawful immigration status in the United States.
or
1. Unaccompanied Alien Children
Unaccompanied alien children (UAC) lack lawful immigration status in the United
States.
or
1. UAC
Unaccompanied alien children (UAC) lack lawful immigration status in the United
States.
When you want to introduce an abbreviated form of a long name or title without using
acronyms or initials (i.e., using a full word or words instead), the rules above apply. Precede
the abbreviated form with a “hereinafter” when doing so will help the reader understand that
the parenthetical is introducing a short form. Do not use quotation marks, i.e., or a/k/a.
An Act to Prevent Pernicious Political Activities (the Hatch Act).
A landmark opinion in this area was In re Multidistrict Private Civil Treble Damage
Antitrust Litigation Involving Motor Vehicle Air Pollution Control Equipment
(hereinafter Air Pollution Control Antitrust Case)
Abbreviation of U.S. city, state, and territory names; foreign country names
In text, do not abbreviate state names unless they follow a city name or are used to designate
political affiliation. When abbreviating the names, use the two-letter postal designation (caps,
no periods).
The state of California
Irvine, CA
New York tax law
Senator Charles Schumer (D-NY)
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The District of Columbia is abbreviated D.C. (with periods), except when used as part of a
postal address.
The AILA National Office is located in Washington, D.C.
Violation of a D.C. municipal ordinance
Write to AILA at 1331 G Street NW, Washington, DC 20005.
When abbreviating a city name, follow BlueBook Table T9 (see above).
I spent some time in California and the traffic in L.A. was bad.
When abbreviating a country name, follow Blue Book Table T9 (see above).
There is a different immigration system in the U.K.
Abbreviation of United States
Spell out United States, except when used as an adjective.
The United States and Mexico share a border.
The U.S. border with Mexico is nearly 2,000 miles long.
Taylor v. United States, 495 U.S. 575 (1990).
Optionally, you may deviate from the general rule to maintain parallel structure with the
names/abbreviations of other countries.
The North American Free Trade Agreement, U.S.-Mex.-Can., art. 102, Dec. 8, 1993.
New Zealand law and United States law each provide …
Educational degrees are abbreviated without periods.
BA
BS
MA
JD
PhD
MBA
LLM
LLB
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TYPOGRAPHY
Italics/Bold/Underline/Superscript/Small Caps
For italicization and other typography in citations, see CITATIONS, below.
For italicization of titles of written, auditory, visual, and other artistic works, see TITLES OF
WRITTEN, AUDITORY, VISUAL, AND OTHER ARTISTIC WORKS, below.
For emphasis, use italics. The occasional use of bold is OK but not preferred. Do not
underline or use ALL CAPS.
Italicize non-English words and phrases unless they have been incorporated into common
English usage. Foreign words and phrases that are often used in immigration-specific or legal
writing generally are considered to be in common English usage and should not be italicized.
However, very long Latin phrases and obsolete or uncommon Latin words and phrases
should remain italicized.
gracias
notario
je ne sais quoi
fideicomiso
malum in se
de minimis
pro bono
expressio unius est exclusio alterius
schadenfreude
Do not italicize i.e., e.g., et al., et seq.
Do not italicize urls or email addresses.
Italicize the lowercase letter “l” when used as a subdivision, as in a statute or rule, to
distinguish it from the numeral “1”:
8 CFR 214.2(l)
Do not use superscript for “th”, “nd”, or “rd”, etc. in ordinals.
The 22nd day of the month
United States v. Asuncion, 974 F.3d 929 (9th Cir. 2020).
Superscript characters do not take on any of the font characteristics of preceding text. I.e.,
they never take bold or italics.
AILA does not use small caps or underlining in text or citations.
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Spacing
Use a single space between sentences and after colons, semicolons, etc. Do not double space
under any circumstances.
Do not insert a space before or after em dashes.
There is no space after any section symbol (§), or paragraph symbol (¶), or currency symbol
($, €, £, ¥), whether single or double. See Section Symbols (§), Paragraph Symbols (¶),
and Currency Symbols ($, €, £, ¥), below.
Generally, close up the space between two or more abbreviated single capital letters (or
numerals and ordinals). This includes initials in personal names.
The residents of Washington, D.C. have a U.S. representative.
United States v. Epstein, 240 F. Supp. 84 (S.D.N.Y. 1965).
Wilson v. Mar. Overseas Corp., 150 F.3d 1 (1st Cir. 1998).
In re Interest of A.S., 906 N.W.2d 467 (Iowa 2018).
Eric C. Surette, J.D., Annotation, Liability of Businesses to Governments and
Consumers for Breach of Data Security for Consumers' Information, 1 A.L.R.7th art.
2 (2015).
W.E.B. Du Bois
Exception: AILA cites periodicals as they are abbreviated in BlueBook Table T13. Per this
style, when one or more of the capitals refers to the name of an institutional entity, set the
capital or capitals referring to the entity off from other adjacent single capitals with a space.
B.C. L. Rev.
N.Y.U. L. Rev.
S. Ill. U. L.J.
Leave a space between any abbreviated single capital letter and a longer abbreviation, and
between two or more longer abbreviations.
Miller v. Reddin, 293 F. Supp. 216 (C.D. Cal. 1968).
Oversight & Mgmt. Bd. for P.R., 140 S. Ct. 855 (2020).
A record by P. Diddy
In re Johnny O., 107 Cal. App. 4th 888, 132 Cal. Rptr. 2d 471 (Cal. Ct. App.
2003).
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When citing to a footnote or footnotes, there is no space between the “n.” or “nn.” and the
number(s). See CITATIONS, below.
Akhil Reed Amar, The Two-Tiered Structure of the Judiciary Act of 1789, 138 U. Pa.
L. Rev. 1499, 1525 n.80 (1990).
Schneider v. Cal. Dept of Corr., 151 F.3d 1194, 1197 nn.1, 2 (9th Cir. 1998).
In text, there is no space between the superscript footnote number and the immediately
preceding character.
Apostrophes and Quotation Marks
For how to use apostrophes, see USE OF APOSTROPHES, below.
For how to present quoted material, see QUOTATIONS, below.
Use directional or “smart” apostrophes and quotation marks; don’t use straight ones.
Double and single quotation marks next to each other should appear as triple quote marks,
with no space in between.
According to Torres, the court is not required to grant leave to amend when doing so
would be futile. ‘Repleading would be futile here because the defect in subject matter
jurisdiction does not appear to be curable.’” (quoting Baker v. New York, 128 F.
Appx 185, 186 (2d Cir. 2005)).
En Dashes and Em Dashes
For how to use en dashes and em dashes, see USE OF HYPHENS, EN DASHES, AND EM
DASHES, below.
AILA uses an en dash symbol () and an em dash symbol (), not two consecutive hyphens.
Section Symbols (§), Paragraph Symbols (¶), and Currency Symbols ($, €, £, ¥)
Do not place a space after any section symbol, paragraph symbol, or currency symbol,
whether single or double.
INA §245.
8 USC §§1101(a), 1245(a).
Report, ¶2.
Memorandum, ¶¶2, 7.
The fee was raised to $565.
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Use only one section or paragraph symbol when citing to multiple
subsections/subparagraphs.
INA §245(a), (c).
Report, ¶2(f)(i), (ii), (iv).
When a cite includes the notation et seq. following a section number, use a single
section/paragraph symbol in front of the section/paragraph number, not a double.
8 CFR §214.2 et seq.
Report, ¶80 et seq.
In text references to authorities, you may use a section (§) or paragraph (¶) symbol in place
of the words “section” and “paragraph” (or in place of the abbreviations “sec.” and “para.”).
Be consistent throughout.
The controlling law can be found at §245 of the INA.
However, in text, only use the section symbol when referring to a provision in the U.S. Code
or a federal regulation.
The controlling law can be found at 8 USC §1255.
The regulations at 8 CFR §§245.1 and 245.2
To specify a currency or to distinguish between currencies using the same symbol, insert the
country abbreviation, with no periods, immediately before the symbol. No space appears.
US$1,000
CAN$1,200
MXN$20,000
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Symbols Such as @, #, %, &, etc.
The percent symbol (%) may be used in place of the word “percent. Be consistent
throughout. In tables, always use numerals and the symbol.
The plus sign (+) may be used in place of the words “plus” or “positive” as a preposition or
as a compound noun or compound adjective. Be consistent throughout. In tables, always use
numerals and the symbol. There is a space before and after the symbol, except omit a
preceding space when the symbol follows a number or letter used as an adjective.
2 + 2 = 4.
She had 20-plus years of experience.
She had 20+ years of experience.
It is a 55+ community.
He got an A+ on the exam.
HIV+ individuals
Except in mathematical formulas, the use of the minus symbol (-) used in place of the words
“minus” or “negative” is discouraged because of its similarity to a hyphen.
The equal symbol (=) may be used in place of the word “equal” or “equals.” Be consistent
throughout. In tables, always use numerals and the symbol. Place a space in front of and after
the symbol.
The BIA found support for this “custodial arrest = custody” position based on its own
dicta in Matter of West.
An ampersand (&) may be used in place of the word “and” in company/institution/firm
names, but is discouraged elsewhere. There is no space in front of or after the symbol.
AT&T
Marc J. Hetherington and Thomas J. Rudolph, Why Washington Won’t Work:
Polarization, Political Trust, and the Governing Crisis (2015).
Do not use a serial comma before an ampersand.
Jacksons, Monk & Rowe
The use of the “commercial at” or “at sign” (@) is generally restricted to email addresses. Do
not use it as a replacement for the word “at.”
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CAPITALIZATION
Titles
Subject to the rules below, capitalize the initial letter of each word in a title.
Generally, do not capitalize articles “the”, “a”, and “an”; the conjunctions and”, but”,
for, nor, and or: and prepositions of any length (unless they immediately follow a
colon).
Using the Convention against Torture in Removal Proceedings
Border Admissions during the Trump Administration: On the Front Lines
Pursuant to the rule above, the words “That”, “Which”, “Who”, “When”, etc. are always
capitalized.
Lowercase tonot only as a preposition but also as part of an infinitive (to Run, to Hide,
etc.). See below for capitalizing “To” when it is used adverbially or adjectivally, or as the
first word in a hyphenated phrase.
Lowercase asin any grammatical function, as long as it is not part of a hyphenated term.
Do not lowercase prepositions when they are used adverbially or adjectivally.
Look Up
An Offer That He Could Not Turn Down
The On Button
After Being Knocked Out, It Took Him a While to Come To
Do not lowercase prepositions when they compose part of a Latin expression used
adjectivally or adverbially.
The De Minimis Exception to the Rule
How to Avoid Being Removed In Absentia
Lowercase the part of a proper name that would be lowercased in text, such as deor von.
The Trials of Mr. de Groot and Mr. von Bulow
Always capitalize the first element of a hyphenated term, regardless of its part of speech.
Selling Your Home with an As-Is Proviso
Completing Those Items on Your To-Do List
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Subject to the exceptions discussed below, capitalize any subsequent elements in a
hyphenated term.
Bringing Immigration Law into the Twenty-First Century
A Two-Thirds Majority of Non-English-Speaking Representatives
DOS Issues Record-Breaking Numbers of Short-Term Visas
If the first element in a hyphenated term is merely a prefix or combining form that could not
stand by itself as a word (e.g., “anti,” “pre, etc.), do not capitalize the second element unless
it is a proper noun or proper adjective, or unless it is an article, preposition, or one of the
coordinating conjunctions “and”, “but”, “for,” “nor,” or “or”. Third and subsequent elements
of a hyphenated phrase follow the otherwise applicable capitalization rules.
The Root Causes of Anti-immigrant Sentiment
Developments Post-Kazarian
Exercising Out-of-the-Money Options
When citing or referring to a title, you may change the capitalization as it appears in the
original to conform with these rules. If you do, be consistent throughout.
Specific persons, officials, groups, government offices, or government bodies
AILA follows the rules and exceptions in BlueBook Rule 8(c). These are:
Act. Capitalize “Act” when referring to a specific legislative act.
The record of the hearing shows that the Act required operators to pay for their own
retirees.
It should not require an act of Congress to get this done.
Administrator; Commissioner; Chair, Mayor, President, Secretary, Senator, Congressperson,
other job titles. Capitalize these terms except in their generic sense.
The respondent’s case appeal was denied by the INS Commissioner.
For almost 20 years, the statute has provided that the DHS Secretary make all
necessary determinations.
She was elected Chair last year.
A secretary of state has great power.
Mayor Eric Garcetti
[Referring to U.S. President:] A sitting Presidents executive power allows them to
pardon convicted criminals.
The presidential veto does not confer such power upon the President.
The Executive Committee consists of a president, a vice-president, a secretary, and a
treasurer.
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Agency; Board; Committee; Department. Capitalize these terms except in their generic sense.
The AILA Board of Governors
AILA’s USCIS Case Assistance Committee
AILA’s Content Delivery and Analytics Department
The Agency reported that all areas of the country met the standard for nitrogen
dioxide.
An agency’s determination is not final until the time for appeal has expired.
The Board upheld the judge’s decision to remove the respondent.
The matter can be put to a vote before the Association’s Board of Directors.
Congress
Members of Congress are immune from false imprisonment claims under certain
circumstances.
The congressional hearings were held on the potential cumulative effects of these
three rules.
Circuit. Capitalize “Circuit” when used with a circuit’s name or number.
We have decided to follow the Fifth Circuit and District of Columbia Circuit in that
regard, rather than this circuit’s unclear precedent.
Code. Capitalize “Code” when referring to a specific code.
At least one court considered the significance of the change between the 1939 and
1954 Codes.
Commonwealth. Capitalize “Commonwealth” if it is a part of the full title of a state, if the
word it modifies is capitalized, or when referring to a state as a governmental actor or a party
to a litigation.
The Commonwealth of Massachusetts sued several companies.
The Commonwealth may not relitigate the issue in a post-conviction hearing.
Constitution. Capitalize “Constitution” when naming any constitution in full or when
referring to the U.S. Constitution, but do not capitalize the adjective form “constitutional.”
Students in this class have studied the full faith and credit clause of the Pennsylvania
Constitution. The students agree that the clause in that constitution is substantially
similar to the Full Faith and Credit Clause of the U.S. Constitution.
Constitutional Clause or Article or Amendment. Capitalize nouns that identify specific parts
of state or the U.S. Constitution when referring to them in textual sentences, but not in
citations.
Of all the amendments in the U.S. Constitution, the Fifth Amendment may be the
most complex.
Accordingly, there was no violation of Article I, Section 8, Clause 17 of the
Constitution.
See U.S. Const. art. I, §8, cl. 17.
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Court. Capitalize “Court” only when naming the court in full or when referring to the U.S.
Supreme Court.
The case was referred to immigration court.
The California Supreme Court found no violation in such a case.
The argument in the state supreme court concerning the lack of prior notice was based
solely on state authorities.
When the Court approves the argument, it becomes constitutional doctrine for the
entire country.
The court of appeals reversed the trial court.
The Court of Appeals for the Fifth Circuit affirmed.
Federal. Capitalize “Federal” when the word it modifies is capitalized. Otherwise, lowercase.
The Federal Constitution provides for three branches of government.
A higher level of clarity is required in statutes that require federal spending.
Judge, Justice. Capitalize these words only when giving the name of a specific judge or
justice or when referring to a Justice of the United States Supreme Court.
The immigration judge ordered removal.
In one of the first decisions on point, Judge Cedarbaum rejected a group appointment.
This era of constitutional noninterference ended when the Justices proclaimed a
profound national commitment to the principle that debate on public issues should be
uninhibited.
The justices of the state’s highest court will hear oral arguments on the issue of
capital punishment at the end of the month.
State. Capitalize “State” only if it is a part of the full title of a state, if the word it modifies is
capitalized, or when referring to a state as a governmental actor or as a party to a litigation.
The principal issue is whether the State of Kansas may impose its motor fuel tax.
The State Commissioner adopted a broad-based policy.
The State brought this action two years ago.
A state may not interfere in the enforcement of federal immigration law.
AILA capitalizes the word Administration when referring to a president’s Administration.
Changes were made during the Biden Administration.
Internet and web
AILA does not capitalize internet or web.
Academic degrees, courses, and subjects
Official names of courses of study are capitalized. Academic subjects are not capitalized
unless they form part of a department name or an official course name or are themselves
proper nouns (e.g., English, Latin).
She has published widely in the history of religions.
They have a wide variety of courses in gender studies.
He is majoring in comparative literature.
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She is pursuing graduate studies in philosophy of science.
Jones is Chair of the Committee on Comparative Literature.
I am signing up for Archaeology 101.
A popular course at the Graham School of General Studies is Basic Manuscript
Editing.
His ballroom dancing classes have failed to civilize him.
Names of degrees, fellowships, and the like are lowercased when referred to generically.
a master’s degree; a doctorate; a fellowship; master of business administration
(MBA)
Racial and ethnic designations
Capitalize Black when describing people and cultures of African origin, and the terms
Hispanic and Latino when referring to groups of people. Do not capitalize white or brown in
reference to race or culture, however.
Martin Luther King, Jr. championed voting rights for Blacks in the South.
Biden’s share of votes by Latinos decreased by eight percentage points compared to
Hillary Clinton’s.
The non-college white population, while declining as a share of the electorate,
remains quite large.
NUMERALS AND ORDINALS
As to numerals and ordinals in times and dates, see Time and Date, below.
Basic rule
Spell out numbers one to nine, and ordinal numbers first to ninth. Use numerals for numbers
10 and above, and for ordinal numbers 10th and above.
Exceptions
Always spell out a numeral/ordinal when it is the first word of a sentence.
You can spell out round numbers like hundred, thousand, etc. Be consistent with that
throughout.
In a pair or series of numbers that includes both a number that is usually spelled out and one
that is not, you may either spell them all out or use a numeral for each. Be consistent in doing
so throughout.
three- and ten-year bars
five-, ten-, and twenty-dollar bills
20
The 9th, 10th, and 11th of February
In the last three months, the court granted 22, 6, and 8 asylum applications,
respectively.
Spell out Tenth and Eleventh when referring to the Tenth and Eleventh Circuit Courts of
Appeals in text.
If part of a citation, numerals are used for ordinal numbers 9th and under.
Mary Kramer, Immigration Consequences of Criminal Activity: A Guide to
Representing Foreign-Born Defendants 233 (9th ed. 2021).
Gibson v. Collier, 920 F.3d 212, 222 (5th Cir. 2019).
Ordinals ending in 2 or 3 (2d, 2nd, 3d, 3rd)
In text where a numeral is required, use “nd” and “rd” where the last numeral is 2 or 3,
respectively.
2nd, 3rd, 72nd, 73rd, 102nd, 103rd, etc.
In citations, use “d”.
2d, 3d, 72d, 73d, 102d, 103d, etc.
Long numbers
Use commas in numbers that contain four or more uninterrupted digits.
An estimated 1,000 visas will become available.
Last year, 469,568 from Japan people visited Hawaii.
Exception: Do not employ this convention in citations to pages, statutes, volume numbers,
internet database locators, docket numbers, the U.S. Code, the Federal Register, or other
sources whose classification systems do not themselves include commas.
United States v. Walker, No. 00-40098-JAR, 2003 WL 131711 (D. Kan. Jan. 6,
2003).
67 Fed. Red. 76559 (Dec. 12, 2002).
Dollars and cents
Omit zeroes indicating no cents when describing whole dollar amounts.
$250 (Not $250.00)
21
TIME AND DATE
Days of the month are expressed in numerals, not ordinals.
October 1, 2016; October 1 (not October 1st)
When a date consisting of a month, day, and year is not immediately followed by a period,
colon, or semicolon, a comma follows the year:
The November 20, 2014, memorandum from the secretary set forth new guidelines.
For a range of dates, use either an en dash or the from/to construction
October 1618
from October 16 to 18
When referring to a month of a particular year, do not follow the month with a comma, nor
the word “of”.
June 2015
When expressing time of day, use periods in a.m. and p.m., and do not capitalize.
2:15 p.m.
An hour expressed without minutes can be expressed in any of the following ways. Be
consistent throughout.
2:00 p.m.
2 p.m.
two o’clock
COMMAS
AILA uses the serial comma, also known as the Oxford comma. Where there is a series of
three or more items or phrases, place a comma before the conjunction joining the last two.
red, white, and blue
The respondent can ask for prosecutorial discretion, ICE counsel can drop charges, or
the immigration judge can enter an order sua sponte.
See also and see generally are not followed by a comma. See CITATIONS, below.
Follow e.g. and i.e. with a comma.
Id. with a further pinpoint is not followed by a comma. See CITATIONS, below.
22
See id. §1.7.
Id. at 563.
For use of the comma after the month or year in dates, see TIME AND DATE.
USE OF APOSTROPHES
Generally, apostrophes are not used to pluralize.
2010s
LPRs
I-130s
However, apostrophes may be used to avoid confusion when pluralizing lowercase letters
and abbreviations with two or more interior periods or with both capital and lowercase
letters.
x’s and y’s
M.A.’s; Ph.D.’s
do’s and don’ts.
AILA uses “U.S. Attorney’s Office” and “attorney’s fees”.
USE OF HYPHENS, EN DASHES, AND EM DASHES
Hyphens
AILA follows the hyphenation guide in the Chicago Manual of Style, in which hyphens
should be added only if doing so will prevent a misreading or otherwise significantly aid
comprehension. We send an email, not an e-mail.
Compounds formed with prefixes are normally closed, i.e., they do not take hyphens.
noncitizen
posttraumatic stress
Words that might otherwise be misread should be hyphenated.
Use a hyphen before a capitalized word or a numeral.
pre-IIRAIRA
mid-2000s
Use a hyphen to separate two a’s, two i’s, or other combinations of letters or syllables that
might be confusing
23
anti-immigrant
re-creation
co-op
ultra-annoying
A hyphen can make for easier reading by showing structure and, often, pronunciation.
When compound modifiers such as high-profile or book-length precede a noun, hyphenation
usually lends clarity. Where no ambiguity could result, hyphenation is unnecessary. Err on
the side of eliminating any possible ambiguity (using a hyphen).
realistic-probability test (meaning that the test measures a realistic probability;
hyphen used to distinguish from a probability test that is realistic)
moral turpitude charge (meaning that the charge is one of moral turpitude; no hyphen
used because there is little chance that this phrase could be understood as referring to
a turpitude charge that is moral)
much-needed clothing
public welfare administration
graduate student housing
Do not use a hyphen with proper nouns used as a compound modifier of another noun.
New Zealand law
Frank Sinatra records
Compounds formed by an adverb ending in lyplus an adjective or participle are not
hyphenated either before the noun, since ambiguity is virtually impossible.
largely irrelevant data
smartly dressed woman
Compounds of any type that follow the noun they modify usually do not require hyphenation.
The protesters were righteously angry.
The scholar was well read.
Her actions in that moment were ill advised.
Multiple hyphens are usually appropriate for compound modifiers consisting of more than
two words as well.
over-the-counter drug
winner-take-all contest
If the compound modifier consists of an adjective that itself modifies a compound, additional
hyphens may not be necessary.
24
late nineteenth-century literature
current USCIS-approved forms
When the second part of a hyphenated expression is omitted, the suspended hyphen is
retained, followed by a space (or, in a series, by a comma).
3- and 10-year bars
Chicago- or Milwaukee-bound passengers
When the second part of a solid compound is omitted, a suspended hyphen is introduced,
followed by a space (or, in a series, by a comma).
both over- and underfed cats
pre- and postmodern architecture
For more on the use of hyphens vs. en dashes with compound modifiers, see below.
En dashes
Use an en dash for number ranges.
The years 19932000 were heady ones for the computer literate.
For source citations and indexing, see chapters 1416.
In Genesis 6:13–21 we find God’s instructions to Noah.
Join us on Thursday, 11:30 a.m.4:00 p.m., to celebrate the New Year.
I have blocked out December 2016March 2017 to complete my manuscript.
For the sake of parallel construction, the word toor through(or until) should be used if
the word fromprecedes the first element in a pair expressing a range; similarly, and
should be used if betweenprecedes the first element. Don’t use an en dash.
She was in college from 2012 to 2016.
He usually naps between 11:30 a.m. and 1:30 p.m.
En dashes can be used to substitute for the word “to.”
The London–Paris train leaves at two o’clock.
On November 20, 1966, Green Bay defeated Chicago, 136.
The legislature voted 10113 to adopt the resolution.
En dashes should not be used to substitute for the sense of “between” or “among.” Use a
hyphen instead.
The U.S.-Canada-Mexico agreement
25
An en dash may be used to indicate an unfinished number range or to indicate redacted
letters.
The History of Cartography (1987) is a multivolume work published by Chicago.
Jack Stag (1950)
Matter of B, 21 I&N Dec. 66 (BIA 1996).
Use an en dash in place of a hyphen in a compound adjective when one of the elements of
that compound adjective is an open compound” (i.e., two or more separate words that
together form an adjective).
nonlawful permanent resident
Chuck Berrystyle lyrics
For purposes of the rule above, treat an abbreviation as if it is a single word. If such is the
case, you might not have an open compound, and thus will be using a hyphen instead of an
en dash.
non-LPR cancellation of removal
non-U.S. citizen
then-AG Holder
If the compound adjective includes a hyphenated compound, they are joined by a hyphen
rather than an en dash.
non-English-speaking peoples
a two-thirds-full cup
Em dashes
The em dash, often simply called the dash, can be used to set off an amplifying or
explanatory element, and in that sense can function as an alternative to parentheses, commas,
or a colonespecially when an abrupt break in thought is called for.
A question mark or an exclamation pointbut never a comma, a colon, or a semicolon
may precede an em dash.
Without further warningbut what could we have done to dissuade her?she left
the plant, determined to stop the union in its tracks.
Only ifheaven forbid!you lose your passport should you call home.
If the context calls for an em dash where a comma would ordinarily separate a dependent
clause from an independent clause, the comma is omitted. Likewise, if an em dash is used at
the end of quoted material to indicate an interruption, the comma can be safely omitted
before the words that identify the speaker.
26
Because the data had not been fully analyzedlet alone collatedthe publication of
the report was delayed.
“I assure you, we shall never—” Sylvia began, but Mark cut her short.
QUOTATIONS
“In-line” quotes
If your quote is not lengthy (will take up fewer than three lines), keep it in line with the rest
of the text (i.e., not otherwise set off from the rest of the text) and enclose it within quotation
marks.
Change any double quotation marks appearing in the source material to single quotation
marks.
Source material: The respondent argues that the Moncrieffe Court’s discussion of
“antique firearms” in reference to the “realistic probability” test was dicta and that it
has been superseded by Descamps in any case.
Quoting the source: The respondent’s argument was that the the Moncrieffe Court’s
discussion of antique firearms in reference to the realistic probability test was
dicta and that it has been superseded by Descamps in any case.
However, if the beginning of your quote coincides with the beginning of a quote in the
source, and the end of your quote coincides with the end of that quote in the source as well,
just use double quotation marks. (I.e., the otherwise applicable rule would produce a single
quotation mark followed by a double, which should be avoided in this case.)
Source material: If “the agency’s answer is based on a permissible construction of the
statute,” that is the end of the matter.
Quoting the source: The dispositive question is whether “the agency’s answer is
based on a permissible construction of the statute.”
Alternate between double and single quotation marks as appropriate.
Source material: In this context, “the distinction between ‘jurisdictional’ and ‘non-
jurisdictional’ interpretations is a mirage.”
Quoting the source: The Court noted that, “[i]n this context, ‘the distinction between
“jurisdictional” and “non-jurisdictional” interpretations is a mirage.’”
Do not indicate the paragraph structure from the source material.
27
Block quotes
If your quote is lengthy (will take up three lines or more), set it off from the rest of the text
using no quotation marks (i.e., use a “block quote”). Indent left and right to form the “block.
Also use block quote format when the source material would commonly be set off from the
text, such as lines of poetry or dialogue from a play.
Do not place quotation marks at the beginning or end of a block quote. In a block quotation,
any quotation marks appearing in the original are retained.
The paragraph structure of the source material is indicated in a block quote by mimicking the
indentation in the source material. However, do not indent the first sentence of the block
quote (and do not use an ellipsis) if language beginning the first paragraph in the source
material has been omitted. To indicate omission at the beginning of subsequent paragraphs,
insert and indent an ellipsis. Indicate the omission of one or more entire paragraphs by
inserting and indenting four periods (“. . . .”) on a new line.
Source material:
In Matter of Mendez-Orellana, 25 I&N Dec. 254, 25556 (BIA 2010), we
held that the status of a firearm as an “antique” is an affirmative defense to a removal
charge under section 237(a)(2)(C) of the Act with respect to which the respondent
bears the burden of proof, rather than a fact that the DHS must disprove under the
categorical approach. In light of Moncrieffe, we clarify that a State firearms statute
that contains no exception for “antique firearms” is categorically overbroad relative to
section 237(a)(2)(C) of the Act only if the alien demonstrates that the State statute
has, in fact, been successfully applied to prosecute offenses involving antique
firearms. The alien may carry that burden by proving that the statute was so applied in
his own case, but Moncrieffe makes clear that the burden may also be satisfied by a
showing that the statute has been so applied to others. Our holding in Matter of
Mendez-Orellana is clarified accordingly.
The respondent has not demonstrated that he was prosecuted for discharging
an “antique firearm,” nor has he identified any Utah decision reflecting that anyone
else has ever been so prosecuted. Thus, we discern no “realistic probability” that
section 76-10-508.1 would be applied in that manner.
The respondent argues that the Moncrieffe Court’s discussion of “antique
firearms” in reference to the “realistic probability” test was dicta and that it has been
superseded by Descamps in any case. We find those arguments unpersuasive.
Although Moncrieffe was not a firearms case, application of the “realistic probability”
test was central to the Court’s holding, and its discussion of the “antique firearm”
issuewhich was offered in response to a specific governmental objectionwas
meant to illustrate how the Court understood that test to apply in actual practice.
Accordingly, that discussion is entitled to great weight.
Quoting the source:
28
The alien may carry that burden by proving that the statute was so
applied in his own case, but Moncrieffe makes clear that the burden may
also be satisfied by a showing that the statute has been so applied to
others.
.
Although Moncrieffe was not a firearms case, application of
the “realistic probability” test was central to the Court’s holding, and its
discussion of the “antique firearm” issue—which was offered in
response to a specific governmental objectionwas meant to illustrate
how the Court understood that test to apply in actual practice.
Accordingly, that discussion is entitled to great weight.
Alterations
Do not alter the source material in accordance with AILA style rules or any other style rules.
Other alterations are made as follows:
Indicate grammatically necessary or explanatory alterations of or additions to the original
material using brackets.
Source material: This question requires us to address a more general issue: whether
the sentencing court in applying § 924(e) must look only to the statutory definitions
of the prior offenses, or whether the court may consider other evidence concerning
the defendants prior crimes.
Quoting the source: This question requires us to address a more general issue:
whether the sentencing court in applying [18 USC] § 924(e) must look only to the
statutory definitions of the prior offenses, or whether the court may consider other
evidence concerning the defendants prior crimes.
When a letter must be changed from upper to lower case, or vice versa, enclose it in brackets.
Source material: We agree that, in the absence of a plain indication of an intent to
incorporate diverse state laws into a federal criminal statute, the meaning of the
federal statute should not be dependent on state law.
Quoting the source: United States v. Turley, 352 U. S. 407, 411 (1957) ([I]n the
absence of a plain indication of an intent to incorporate diverse state laws into a
federal criminal statute, the meaning of the federal statute should not be dependent on
state law.”).
29
Indicate the omission of letters from a common root word with empty brackets, with space in
between the brackets, or with additions made necessary by the omission within the brackets.
Source material: (a) the actor discharges a firearm in the direction of any person or
persons, knowing or having reason to believe that any person may be endangered by
the discharge of the firearm;
Quoting the source: The second clause of that section requires only that the accused
“know[ ] or hav[e] reason to believe” that discharge of the firearm may endanger a
person; it does not require that the firearm be discharged for a particular purpose.
Significant mistakes in the original should be followed by [sic]. The correct word or phrase,
if not obvious, should be set forth and explained in a footnote appearing after [sic].
Source material: This list of statutes are necessarily incomplete.
Quoting the source: “This list of statutes are [sic] necessarily incomplete.
Do not use an ellipsis to begin quoted material when you are omitting material from the
beginning of a sentence in the source material.
Source material: We therefore reject petitioners view that Congress meant to include
only a special subclass of burglaries, either those that would have been burglaries at
common law or those that involve especially dangerous conduct. These limiting
constructions are not dictated by the rule of lenity.
Quoting the source: The Court did not agree that “Congress meant to include only a
special subclass of burglaries, either those that would have been burglaries at
common law or those that involve especially dangerous conduct.
On the other hand, when using quoted material as a full sentence, use an ellipsis followed by
a period (or other punctuation) if you’re not using the rest of the source sentence.
Source material: We therefore reject petitioners view that Congress meant to include
only a special subclass of burglaries, either those that would have been burglaries at
common law or those that involve especially dangerous conduct. These limiting
constructions are not dictated by the rule of lenity.
Quoting the source: The Court did not agree that “Congress meant to include only a
special subclass of burglaries . . . .
Use parentheticals to indicate that emphasis has been added to the quote or that alterations
(bracketed material) come from the source. Also use parentheticals to indicate any omission
of citations or footnote numbers. There is no need to indicate the omission of a citation or
footnote number that follows the last word quoted.
30
“The fact that individuals define themselves in a significant way through their sexual
relationships suggests . . . that much of the richness of a relationship will come from
the freedom to choose the form and nature of these intensely personal bonds.” Bowers
v. Hardwick, 478 U.S. 186, 205 (1986) (Blackmun, J., dissenting) (second emphasis
added).
The court of appeals recognized the city’s substantial interest in limiting the sound
emanating from the bandshell. The court concluded, however, that the city’s sound-
amplification guideline was not narrowly tailored to further this interest, because “it
has not [been] shown . . . that the requirement of the use of the city’s sound system
and technician was the least intrusive means of regulating the volume.” Ward v. Rock
Against Racism, 491 U.S. 781, 797 (1989) (alteration in original) (citation omitted).
There is no need to indicate that emphasis comes from the source. I.e., do not use (emphasis
in original).
Punctuation around quotation marks
Generally, a period or comma goes inside the right quotation mark; colons and semicolons go
outside the quotation mark.
He described what he heard as a “short, sharp shock.”
“Thus conscience does make cowards of us all,” she replied.
She told me, “Thus conscience does make cowards of us all”; I didn’t believe her.
The following Senate Democrats put forward “Plan C”: a proposal to provide parole
to 6.5 million individuals who are undocumented.
Question marks and exclamation points follow closing quotation marks unless they belong
within the quoted matter.
“Timber!”
“What’s the rush?” she wondered.
Which of Shakespeare’s characters said, “All the world’s a stage”?
When using quotation marks around words, phrases, or informational strings that the reader
must know or type exactly as such, any punctuation should appear outside the quotation
marks.
In box 4.a., enter “None”.
Your password is “password%5!”.
31
Footnotes and citations following quote
If a footnote is used to identify the source of the quoted material, the footnote number in the
text is usually placed at the end of the quote. If a footnote is not used, and the citation for the
source of quoted material appears in the text instead, the citation’s appearance depends on
whether a block quote is used or not. If it is a block quote, the citation begins at the left
margin on the line immediately following the block quote and should not be indented.
There remains the problem of applying this conclusion to cases in which the state
statute under which a defendant is convicted varies from the generic definition of
"burglary." If the state statute is narrower than the generic view, e.g., in cases of
burglary convictions in common law States or convictions of first-degree or
aggravated burglary, there is no problem, because the conviction necessarily implies
that the defendant has been found guilty of all the elements of generic burglary. And
if the defendant was convicted of burglary in a State where the generic definition has
been adopted, with minor variations in terminology, then the trial court need find only
that the state statute corresponds in substance to the generic meaning of burglary.
Taylor v. United States, 495 U.S. 575, 599 (1990).
If a quote is in-line (i.e., is not a block quote) and the citation for the source of quoted
material appears in the text (i.e., not in a footnote), use a citation clause or sentence.
As explained by Mary Kramer, [a]n individual who has been convicted of a
controlled substance violation during the required statutory period of good moral
character, INA §316(a)(3); 8 USC §1427(a)(3), is ineligible for naturalization. See
INA §101(f)(3); 8 USC §1101(f)(3); 8 CFR §316.10(b)(2)(iii).
TITLES OF WRITTEN, AUDITORY, VISUAL, AND OTHER ARTISTIC WORKS
For style of titles of written works in citations, see CITATIONS, below.
In text, italicize the names of any written, auditory, visual, and other artistic works,
including books, magazines, articles, blogs, radio and television programs, podcasts,
songs and other musical works, plays and other theatrical productions, etc.
The article appeared in the latest issue of POLITICO.
War and Peace is a long novel.
In her article The Need for Immigration Reform, Sally Jones reviews legislative
efforts over the past 50 years.
My favorite Beach Boys album is Pet Sounds.
He was a guest on the Joe Rogan Experience podcast.
We invite you to contribute to AILA’s Think Immigration blog.
The Mona Lisa hangs in the Louvre in Paris.
Cats ran for many years on Broadway.
The senator made those comments on CNN’s Reliable Sources.
32
The titles of databases are not italicized.
The Foreign Labor Certification Data Center is the location of the Online Wage
Library for prevailing wage determinations.
The book will become available on AILALink next month.
You will need a subscription to Westlaw or LexisNexis to find that case.
Books: website and marketing
Outside of legal text and citations (for example on web stores and marketing materials), book
titles should appear in regular (i.e., not italic) font and be capitalized using title case.
Designate any edition by use of subsequent comma and the abbreviation “ed.” [not
capitalized]. Editions ending with a 2 are abbreviated “2d” and editions ending with a 3 are
abbreviated “3d”.
International Adoption and Other Immigration Options for Children, 2d ed.
Immigration Options for Artists, Entertainers & Athletes, 3d ed.
Electronic book is stylized eBook.
LISTS AND OUTLINES
Lists may be either run in to the text or set vertically. Short, simple lists are usually better run
in, especially if the introductory text and the items in the list together form a sentence. Lists
that require typographic prominence, that are relatively long, or that contain multiple levels
should be set vertically.
Run-in lists
If numerals or letters are used to mark the divisions in a run-in list, enclose them in
parentheses. If the introductory material forms a grammatically complete sentence, a colon
should precede the first parenthesis. The items are separated by commas unless any of the
items requires internal commas, in which case all the items will usually need to be separated
by semicolons.
The qualifications are as follows: a doctorate in physics, five years’ experience in a
national laboratory, and an ability to communicate technical matter to a lay audience.
Compose three sentences to illustrate analogous uses of (1) commas, (2) em dashes,
and (3) parentheses.
Data are available on three groups of counsel: (1) the public defender of Cook
County, (2) the member attorneys of the Chicago Bar Association’s Defense of
Prisoners Committee, and (3) all other attorneys.
33
Vertical lists
A vertical list is best introduced by a grammatically complete sentence, followed by a colon.
There are two basic types of lists: (1) unordered, in which the items are introduced by a bullet
or other such marker or by nothing at all, and (2) ordered, in which items are introduced by
numbers or letters. If the list is unordered, and unless the items consist of complete sentences,
each item carries no end punctuation and each can usually begin lowercase (except for proper
nouns). For lists whose items require more prominence, capitalization may instead be
preferred; choose one approach and follow it consistently.
Your application must include the following documents:
a full résumé
three letters of recommendation
all your diplomas, from high school to graduate school
a brief essay indicating why you want the position and why you consider
yourself qualified for it
two forms of identification
If the items are numbered (i.e., the list is ordered), a period follows the numeral. It is
customary to capitalize items in a numbered list even if the items do not consist of complete
sentences. Closing punctuation is used only if items consist of complete sentences.
Compose three sentences:
1. To illustrate the use of commas in dates
2. To distinguish the use of semicolons from the use of periods
3. To illustrate the use of parentheses within dashes
Generally, bulleted lists are formatted in the same way as numbered lists.
Use the Control Panel to make changes to your computer:
To uninstall or repair a program or to change how it runs, go to
Programs, and then choose Programs and Features.
To adjust the resolution displayed by your monitor, go to Appearance
and Personalization, and then choose Display. (Lowering the
resolution will increase the size of images on the screen.)
To add a language other than English or to change handwriting
options, go to Clock, Language, and Region, and then choose
Language.
34
However, if none of the items in a bulleted list consist of complete sentences, each item can
usually begin lowercase (except for proper nouns). For bulleted lists whose items require
more prominence, capitalization may instead be preferred; choose one approach and follow it
consistently.
The style sheet allows for two types of lists:
ordered lists, marked with numbers or letters
unordered lists, marked by bullets or other ornaments (or unmarked)
If the items in a vertical list complete a sentence begun in the introductory text, semicolons
or commas may be used between the items, and a period should follow the final item. (If the
items include internal punctuation, semicolons are preferred.) Each item begins with a
lowercase letter, even if the list is a numbered list. A conjunction (and” or or) before the
final item is optional. Such lists, often better run in to the text, should be set vertically only if
the context demands that they be highlighted.
Reporting for the Development Committee, Jobson reported that
1. a fundraising campaign director was being sought;
2. the salary for this director, about $175,000 a year, would be paid out of
campaign funds; and
3. the fundraising campaign would be launched in the spring of 2023.
CITATIONS
The INA and Other Statutes
Basic style:
INA §101(a)(15)(E).
28 USC §1292.
Child Status Protection Act, Pub. L. No. 107-208, 116 Stat. 927 (2002). If the act
contains the year in the title, do not repeat the year at the end. Immigration Services
and Infrastructure Improvements Act of 2000, Pub. L. No. 106-313, §§20105, 114
Stat. 1251, 126265.
When citing a statute that is part of the INA, cite to the INA only (i.e., do not cite to 8 USC
only or give a parallel cite to 8 USC).
No periods in acronyms such as INA or USC.
No space between the section symbol (§) and the statute number.
35
Regulations (CFR and Fed. Reg.)
Basic style:
8 CFR §214.2(d)(2)(ii).
59 Fed. Reg. 55910 (Nov. 9, 1994). Give the name of the rule or regulation only if the
rule or regulation is commonly cited that way or the information would otherwise aid
in identification.
Constitutions
U.S. Const. art. I, §9, cl. 2.
U.S. Const. amend. XIV, §2.
Cases (federal courts)
Case names are italicized.
Basic style:
Clark v. Martinez, 543 U.S. 371 (2005). If not in U.S. cite to S. Ct. if available.
Zhu v. Gonzalez, 411 F.3d 292 (D.C. Cir. 2005); United States v. Lara, 590 F. App’x
574, 584 (6th Cir. 2014).
Glassroth v. Moore, 229 F. Supp. 2d 1290 (M.D. Ala. 2002).
Unpublished:
Cite to Westlaw or Lexis if known, or to the slip opinion.
Quarles v. United States, 587 U. S. ____ (2019) (slip op. at 3).
Gibbs v. Frank, No. 02-3924, 2004 U.S. App. LEXIS 21357, at *1819 (3d Cir. Oct.
14, 2004).
Int'l Snowmobile Mfrs. Assn v. Norton, No. 00-CV-229-B, 2004 WL 2337372, at *3,
*7 (D. Wyo. Oct. 14, 2004); Ross v. Weissman, No. 90-345, slip op. at 6 (D. Mass.
Dec. 4, 1990).
Cases (administrative courts)
Case names are italicized.
Basic styles:
Immigration court
Matter of Jones, A98 765 432 (IJ Apr. 14, 1990).
Court location and IJ name optional
36
BIA (published in I&N Dec.)
Matter of Andrade, 19 I&N Dec. 488 (BIA 1987).
BIA (unpublished)
Matter of Ardestani, A026 591 156 (BIA May 12, 1989).
Attorney General opinions
Matter of RA, 22 I&N Dec. 906 (AG 2001).
AAO (precedent, published in I&N Dec.)
Matter of Dhanasar, 26 I&N Dec. 884 (AAO 2016).
AAO (nonprecedent)
Note: the newer cases use the “In re + # style below.
In re 07208889 (AAO Jan. 22, 2021).
Matter of JMMD, ID#1517832 (AAO Oct. 2, 2018).
Matter of [name redacted], LIN 02 184 53385 (AAO Sept. 17, 2002).
Matter of [name and file number redacted] (AAO Dec. 23, 2011).
Append AILA Doc. No. or url (optional)
BALCA
Matter of Dearborn Pub. Schools, 91-INA-222 (BALCA Dec. 7, 1993) (en banc)
Matter of HealthAmerica, 2006-PER-1 (BALCA July 18, 2006).
OCAHO
Dhillion v. Regents of Univ. of California, 3 OCAHO No. 429 1993, OCAHO Case
No. 92B00097 (Mar. 10, 1993).
DOL ARB
Complainant v. Respondent, ARB No. 2021-0000, ALJ No. 2020-00000, slip op. at
[page number] (ARB Jan. 1, 2021).
Opinion for consolidated cases: Use Matter of, not Matters of
Matter of Arrabally and Yerrabelly, 25 I&N Dec. 771 (BIA 2012).
37
Presidential proclamations, executive orders, etc.
Cite to Fed. Reg. if therein; otherwise to official whitehouse.gov website. Prior
administration documents are available through the Compilation of Presidential Documents
at govinfo.gov and can be cited to that website.
Exec. Order No. 13780, Protecting the Nation from Foreign Terrorist Entry into the
United States, 82 Fed. Reg. 13209 (Mar. 6, 2017).
Presidential Proclamation No. 9844, Declaring a National Emergency Concerning
the Southern Border of the United States, 84 Fed. Reg. 34 (Feb. 15, 2019).
Presidential Memorandum, Joseph R. Biden, Jr., Memorandum for the Secretary of
State on the Emergency Presidential Determination on Refugee Admissions for Fiscal
Year 2021 (Apr. 16, 2021), www.whitehouse.gov/briefing-room/presidential-
actions/2021/04/16/memorandum-for-the-secretary-of-state-on-the-emergency-
presidential-determination-on-refugee-admissions-for-fiscal-year-2021.
Presidential Memorandum, Donald J. Trump, Memorandum on Securing the Southern
Border of the United States (Apr. 4, 2018), www.govinfo.gov/content/pkg/DCPD-
201800218/pdf/DCPD-201800218.pdf.
Agency memoranda, press releases, etc.
Almost all appear on aila.org, so strive to provide the AILA document number. Otherwise,
provide url.
[Author indicated]
Memorandum from Jeff Weiss, Acting Dir., INS Office of Int’l Affairs, Guidelines
for Children’s Asylum Claims (Dec. 10, 1998), AILA Doc. No. 09042230.
[Author not indicated]
EOIR Memorandum, Operating Policies and Procedures Memorandum 03-06:
Procedures for Going Off-Record During Proceedings (Oct. 10, 2003), AILA Doc.
No. 03121714.
[Policy memorandum]
USCIS Policy Memorandum, Updated Guidance for the Referral of Cases and
Issuance of Notices to Appear (NTAs) in Cases Involving Inadmissible and
Deportable Aliens (June 28, 2018), AILA Doc. No. 18070539.
[Press release]
USCIS Press Release, DHS Announces 12-Month Extension of Temporary Protected
Status for Liberia (Aug. 16, 2005), AILA Doc. No. 05081642.
38
State Department cables
DOS Cable, B-1 in Lieu of H, State 00101466 (Oct. 12, 2012), AILA Doc. No.
12102246.
DOS Cable, Update to 9 FAM 302.8 Public ChargeINA 212(a)(4), 18 State 942
(Jan. 4, 2018), AILA Doc. No. 18012235.
DOS Cable, Implementing Executive Order 13780 Following Supreme Court
RulingGuidance to Visa-Adjudicating Posts (June 28, 2017), AILA Doc. No.
17062901.
DOL/ETA/OFLC FAQs
OFLC PERM FAQs, Round 14 (May 13, 2019), at 8,
www.dol.gov/sites/dolgov/files/ETA/oflc/pdfs/PERM_FAQ-Round-14_051419.pdf.
OFLC FAQs, www.foreignlaborcert.doleta.gov/faqsanswers.cfm, PERM Program,
Multiple Positions, Q&A 2.
Agency policy/procedure manuals
USCIS Policy Manual vol. 12, pt. G, ch. 3.G.1. Always spell out USCIS Policy
Manual. Do not italicize.
9 Foreign Affairs Manual (FAM) 302.4-2(B)(3)b.(5)(a)(ii). On subsequent references
to the manual, use only acronym FAM. E.g., 9 FAM 302.4-2(B)(3)b.(5)(a)(ii).
Adjudicator’s Field Manual (AFM) ch. 23.2. On subsequent references to the manual,
use only acronym AFM. E.g., AFM ch. 23.2.
Bills, congressional documents
S. 516, 105th Cong. §2 (1997).
H.R. 422, 106th Cong. (1999).
H.R.J. Res. 124, 105th Cong. (1998).
S. Res. 141, 106th Cong. (1999) (enacted).
Transforming the Federal Government to Protect America from Terrorism: Hearing
Before the H. Select Comm. on Homeland Sec., 107th Cong. 2325 (2002) (statement
of John Ashcroft, Atty Gen. of the United States).
H.R. Rep. No. 99-253, pt. 1, at 54 (1985).
S. Rep. No. 84-2, at 7 (1955).
142 Cong. Rec. H11460 (daily ed. Sept. 27, 1996) (statement of Rep. Tanner).
U.S. Immigr. Comm’n, Immigration Legislation, S. Doc. No. 61-758, at 613 (3d Sess.
1911).
Louis Fisher, Cong. Rsch. Serv., RL31340, Military Tribunals: The Quirin Precedent
30 (2002).
39
Treaties and other international agreements
Include the agreement’s name; the state parties, if applicable; the subdivision referred to, if
applicable; the date of signing; and a source in which the treaty can be found.
North American Free Trade Agreement, U.S.-Can.-Mex., Dec. 17, 1992 (entered into
force Jan. 1, 1994), 32 I.L.M. 289 [hereinafter NAFTA].
United States-Mexico-Canada Agreement, U.S.-Mex.-Can., art. 20, Oct. 1, 2018
(entered into force July 1, 2020), https://ustr.gov/trade-agreements/free-trade-
agreements/united-states-mexico-canada-agreement/agreement-between [hereinafter
USMCA].
Convention against Torture and Other Cruel, Inhuman or Degrading Treatment or
Punishment, art. 2(2), opened for signature Dec. 10, 1984, S. Treaty Doc. No. 100-20
(1988), 1465 U.N.T.S. 85 [hereinafter CAT].
Rules, Model Codes, Restatements, Sentencing Guidelines
Fed. R. Civ. P. 12(b)(6).
Fed. R. Evid. 410.
Unif. R. Evid. 404(b).
Sup. Ct. R. 17.
1st Cir. R. 6(a).
Fed. R. App. P. 2.
Restatement (Third) of Unfair Competition §3 (Am. L. Inst. 1995).
U.S. Sent’g Guidelines Manual §2D1.1(c) (U.S. Sent’g Comm’n 2004).
Unif. Tr. Code §105 (Unif. L. Comm’n 2000).
Model Rules of Pro. Conduct r. 1.15 cmt. (Am. Bar Ass’n 1983).
Model Code of Pro. Resp. Canon 2 (Am. Bar Assn 1980).
Correspondence: letters and emails
When citing unpublished letters or emails, identify the document type (e.g., letter, email) and
give the writer and addressee (if any) by name, title, and institutional affiliation. Indicate
where the correspondence is being held in a parenthetical. Emails can include time and date
for specificity.
Letter from Anna Dimitrijevic, Bluebook Ed. Chair, Harvard L. Rev., to Joe
Kurtenbach, Bluebook Bus. Chair, Harvard L. Rev. (Feb. 1, 2020) (on file with the
Harvard Law School Library).
Letter from Graham Sternberg, Bluebook Ed. & Strategy Chair, Harvard L. Rev., to
author (Feb. 13, 2020) (on file with author).
E-mail from Mary Miles Prince, Assoc. Dir., Vanderbilt L. Lib., to Edward C.
Brewer, III, Assistant Professor of L., Salmon P. Chase Coll. of L. (Sept. 26, 2019,
06:15 CST) (on file with author).
40
Books and reports
Place volume #, if any, in front of author name(s).
Page #, if used, directly follows book title; do not use “at” or “p.” Section, paragraph, chapter
numbers, etc., also directly follow title.
Spell out an authors full name. Two authors: separate with and” (rather than ampersand).
Three or more: one author with et al.
Must include year of publication.
Only indicate publisher when edition is not by the original publisher.
Matthew Butterick, Typography for Lawyers 54 (2010).
J.R. McNeill and William H. McNeill, The Human Web: A Birds-Eye View of
World History 319 (2003).
David Hunter et al., International Environmental Law and Policy 555 (3d ed. 2006).
A Bentham Reader 101 (Mary Peter Mack ed., 1969).
21 Charles Alan Wright & Arthur R. Miller, Federal Practice and Procedure §1006
(3d ed. 1998).
Human Rights Watch, World Report 2004: Human Rights and Armed Conflict 148
(2004).
Dictionaries
Good-Faith Bargaining, Black’s Law Dictionary (10th ed. 2014).
Articles in compilation book
Author(s) first, then article title in italics, followed by comma and word “in” in italics, then
book title.
If book is consecutively paginated, page number where article begins directly follows book
title. Do not use “at” or “p.”
David Muusz and Sarah K. Peterson, Using Alternative Wage Surveys for the U.S.
Department of Labor Prevailing Wage Process, in Immigration Options for
Academics and Researchers 119 (3d ed. 2021).
If each article in book starts on its own page 1, cite to page number within article by placing
it at end.
Maris Liss and Rekha Sharma-Crawford, Best Practices for a Successful Trial
Strategy, in AILA’s Immigration Litigation Toolbox (7th ed. 2021), at 2.
41
Articles in magazines, journals, newspapers, and other periodicals
Law reviews:
Elizabeth F. Emens, Integrating Accommodation, 156 U. Pa. L. Rev. 839, 894 (2008).
Newspapers and magazines (print versions):
Edition date is not in parentheses, but rather set off by commas after title. Page number
follows the edition date, preceded by “at”. Unlike citing to the online version, date is not in
parentheses when citing to print version.
Benjamin Wittes, Without Precedent, Atlantic Monthly, Sept. 2005, at 39, 40.
Scott Martelle, ID Law Keeps Nuns, Students from Polls, L.A. Times, May 7, 2008, at
A14.
For online version, see belowMaterial appearing on website.
Material appearing on website
If material is an online version of something that is in print, our preference is to cite to the
online source.
Books and reports should be cited like the print version, with the url appended at the end.
All other material should begin with the author’s name if there is a named author. Otherwise,
begin with the name of the organization, institution, or business entity on whose website the
material appears. (There is no need to indicate both.) Follow with information identifying the
material (the name of the article, main identifying heading, or page title), italicized. If the
material is dated, place that in parentheses after the title, followed by a comma, followed by
the url.
Cyrus D. Mehta, The Legal Basis Underpinning the New Automatic Extension of
Work Authorization for H-4, L-2 and E-2 Spouses, and Why It Must Still Be
Challenged (Nov. 22, 2021), http://blog.cyrusmehta.com/2021/11/the-legal-basis-
underpinning-the-new-automatic-extension-of-work-authorization-for-h-4-l-2-and-e-
2-spouses-and-why-it-must-still-be-challenged.html.
CBP, Border Patrol History, www.cbp.gov/border-security/along-us-borders/history.
To focus the cite on material within a lengthy webpage, use parenthetical at end of cite.
DOL, ETA, Policies and Regulations, www.dol.gov/agencies/eta/foreign-labor/policy
(subheading Temporary Programs).
42
Do not italicize the url.
Can omit http:// before www.
Do not include any “last visited” date.
Avoid bare citation to url, as readers will not be able to identify the material if web link is
broken.
Use of short cites, supra, infra, id.
Short cites: Once you have provided a full citation to an authority, you may use a “short
form” in later citations to the same authority, so long as (1) it is clear to the reader which
authority is referenced; (2) the full citation falls in the same general discussion; and (3) the
reader will have little trouble locating the full citation. However, do not use “supra” or
infra” as a means of repeating or short-citing authorities in other footnotes, as footnote
numbers too often change during the editorial process. Use a proper short cite instead.
Footnote 1 (full cite): Zhu v. Gonzalez, 411 F.3d 292 (D.C. Cir. 2005).
Footnote 5 (pinpoint cite): Zhu, 411 F.3d at 294.
Footnote 9 (no pinpoint): Zhu, 411 F.3d 292.
Footnote 1 (full cite): Memorandum from Jeff Weiss, Acting Dir., INS Office of Int’l
Affairs, Guidelines for Children’s Asylum Claims (Dec. 10, 1998), AILA Doc. No.
09042230.
Footnote 5 (short cite): Memorandum from Jeff Weiss, AILA Doc. No. 09042230.
Footnote 1 (full cite): David Muusz and Sarah K. Peterson, Using Alternative Wage
Surveys for the U.S. Department of Labor Prevailing Wage Process, in Immigration
Options for Academics and Researchers 119 (3d ed. 2021).
Footnote 5 (short cite): David Muusz and Sarah K. Peterson, in Immigration Options
for Academics and Researchers 119.
Use of id.: The abbreviation id. must be used as a short cite to the same exact (single)
immediately preceding authority, whether within the same footnote or in the immediately
preceding footnote. Do not use id. where the immediately preceding footnote or citation
string consists of more than one authority. Use a short cite instead.
Footnote 1: The law is clear. Matter of Andrade, 19 I&N Dec. 488 (BIA 1987). There
are no exceptions. Id. at 490.
Footnote 1: Matter of Andrade, 19 I&N Dec. 488 (BIA 1987).
Footnote 2: Id. at 490.
Footnote 1: Matter of Andrade, 19 I&N Dec. 488 (BIA 1987); Matter of Arrabally
and Yerrabelly, 25 I&N Dec. 771 (BIA 2012).
Footnote 2 (where the authority is only the second case in footnote 1): Matter of
Arrabally and Yerrabelly, 25 I&N Dec. 771.
43
Footnote 1: Matter of Andrade, 19 I&N Dec. 488 (BIA 1987); Matter of Arrabally
and Yerrabelly, 25 I&N Dec. 771 (BIA 2012).
Footnote 2 (where the authority is both cases in footnote 1): Matter of Andrade, 19
I&N Dec. 488 (BIA 1987); Matter of Arrabally and Yerrabelly, 25 I&N Dec. 771
(BIA 2012).
Id. with a further pinpoint is not followed by a comma.
See id. §1.7.
Id. at 563.
The period after id. is always italicized.
If part of a full cite, such as a case name, appears in text immediately before the footnote,
that part should be omitted in the footnote cite.
Text: The court in Taylor v. United States [footnote 2] held that §924(e) is not limited
to those burglaries that involve especially dangerous conduct.
Footnote 2: 495 U.S. 575 (1990).
Signals see, see also, see generally, etc.
Use no signal when the authority (i) directly states the proposition, (ii) identifies the source
of a quotation, or (iii) identifies an authority referred to in the text. Use no signal, for
example, when directly quoting an authority or when restating numerical data from an
authority.
See is used instead of no signal when the proposition is not directly stated by the cited
authority but obviously follows from it; there is an inferential step between the authority
cited and the proposition it supports.
See also is used when the cited authority constitutes additional source material that supports
the proposition. The use of a parenthetical explanation of the source’s relevance is
encouraged.
See generally is used when the cited authority presents helpful background material related to
the proposition. The use of a parenthetical explanation of the cite’s relevance is encouraged.
Cf. is used when the cited authority supports a proposition different from the main
proposition but sufficiently analogous to lend support. Literally, “cf.” means “compare.” The
citation's relevance will usually be clear to the reader only if it is explained. Parenthetical
explanations, however brief, are therefore strongly recommended.
E.g. is used when the cited authority states the proposition and other authorities also state the
proposition, but citation to them would not be helpful or is not necessary.
44
But see is used when the cited authority clearly supports a proposition contrary to the main
proposition.
Words like “see” or “compare” can be used as the verbs of textual sentences, with material
that would otherwise be included in a parenthetical explanation as part of the sentence itself.
Do not italicize words like see when used this way.
See Christina L. Anderson, Comment, Double Jeopardy: The Modern Dilemma for
Juvenile Justice, 152 U. Pa. L. Rev. 1181, 120407 (2004), for a discussion of
restorative justice as a reasonable replacement for retributive sanctions.
Quoting, citing, etc. parentheticals
Place descriptive or explanatory phrases such as quoting, citing, etc. in parentheses after the
main cite. Do not italicize.
United States v. Arnold, 58 F.3d 1117, 1121 (6th Cir. 1995) (citing Taylor v. United
States, 495 U.S. 575, 602 (1990)).
Citing to specific page(s), footnote(s), etc.
Page cites come before the date parenthetical, without any introductory abbreviation. Don’t
use “p.” or “pp.”
Arthur E. Sutherland, Constitutionalism in America 45 (1965).
Use “at” if the page number may be confused with another part of the citation; use a comma
to set off “at.” Use this form, for example, when the title of a work ends with an Arabic
numeral or when the work uses Roman numerals for pagination.
Biographical Directory of the Governors of the United States 19781983, at 257
(Robert Sobel and John W. Raimo eds., 1983).
Thomas I. Emerson, Foreword to Catharine A. MacKinnon, Sexual Harassment of
Working Women, at vii, ix (1979).
45
When referring to specific material within a separately paginated source (i.e., it begins on a
page other than 1), include both the page on which the source begins and the page on which
the specific material appears (a pincite), separated by a comma:
Matthew Roskoski, Note, A Case-by-Case Approach to Pleading Scienter Under the
Private Securities Litigation Reform Act of 1995, 97 Mich. L. Rev. 2265, 227175
(1999).
Catharine A. MacKinnon, On Exceptionality: Women as Women in Law, in Feminism
Unmodified 70, 7677 (1987).
When referring specifically to material on the first page of such a source, repeat the page
number.
Christina M. Fernández, Note, Beyond Marvin: A Proposal for Quasi-Spousal
Support, 30 Stan. L. Rev. 359, 359 (1978).
When citing material that spans more than one page, give the inclusive page numbers,
separated by an en dash. Always retain the last two digits, but drop other repetitious digits. If
a hyphen or dash would be ambiguous because of the page numbering system, use the word
“to”.
Edward L. Rubin, Note, Fairness, Flexibility, and the Waiver of Remedial Rights by
Contract, 87 Yale L.J. 1057, 106569 (1978).
Boris I. Bittker and James S. Eustice, Federal Income Taxation of Corporations and
Shareholders ¶5.06, at 5-31 to -32 (5th abr. ed. 1987).
To cite a footnote, give the page on which the footnote appears, “n.,” and the footnote
number, with no space between “n.” and the number. Cite multiple footnotes (or endnotes)
by using “nn.” No space follows “nn.”
Akhil Reed Amar, The Two-Tiered Structure of the Judiciary Act of 1789, 138 U. Pa.
L. Rev. 1499, 1525 n.80 (1990).
141 nn.18086
The style above applies when the footnote spans more than one page and you’re citing the
whole footnote. When referring to specific pages of a footnote that spans more than one
page, cite all those pages, rather than just the page on which the footnote begins.
Akhil Reed Amar, The Two-Tiered Structure of the Judiciary Act of 1789, 138 U. Pa.
L. Rev. 1499, 156162 n.222 (1990).
46
To cite both a range of pages and also a single footnote that appears within the page range,
cite the page range followed by a comma and then cite the footnote in the typical manner
(page on which it begins followed by “n.”).
Akhil Reed Amar, The Two-Tiered Structure of the Judiciary Act of 1789, 13 U. Pa.
L. Rev 1499, 152324, 1524 n.75 (1990).
To refer to both a page in the text and a footnote that begins on that page, use an ampersand
between the page and the note number.
Irene Merker Rosenberg, Essay, Winship Redux: 1970 to 1990, 69 Tex. L. Rev. 109,
123 & n.90 (1990).
Also use an ampersand in place of a comma to avoid confusion when citing nonconsecutive
footnotes that appear on the same page, or when you have more than two nonconsecutive
footnotes that appear on the same page.
291 nn.14 & 18, 316 nn.4, 6 & 89i