INFORMATION
BULLETIN
VERSION 1.0 – AUGUST 7TH, 2023
OCTOBER 20-22, 2023
Duna Arena, Budapest
36 Nepfurdo utca, Budapest, Hungary 1138
SWIMMING WORLD CUP 2023
Information Bulletin
TABLE OF CONTENTS
GENERAL INFORMATION ...................................................................................................................................................................................... 3
1.
DATES ................................................................................................................................................................................................................... 3
2.
HOST ..................................................................................................................................................................................................................... 3
3.
CONTACT DETAILS ..................................................................................................................................................................................... 3
4.
VENUE .................................................................................................................................................................................................................. 3
COMPETITION INFORMATION ............................................................................................................................................................................ 4
1.
OVERALL SCHEDULE ............................................................................................................................................................................... 4
2.
COMPETITION SCHEDULE .................................................................................................................................................................... 4
3.
GOLDEN RACE ............................................................................................................................................................................................... 5
4.
ENTRY PROCESS ......................................................................................................................................................................................... 5
5.
TECHNICAL MEETING ............................................................................................................................................................................... 5
TRANSPORTATION & ACCOMMODATION .................................................................................................................................................. 6
1.
TRAVEL TO BUDAPEST ........................................................................................................................................................................... 6
2.
TRANSPORTATION ..................................................................................................................................................................................... 6
3.
ACCOMMODATION ...................................................................................................................................................................................... 6
4.
VISA ASSISTANCE ....................................................................................................................................................................................... 8
MEDICAL SERVICES & DOPING CONTROL ............................................................................................................................................... 10
1.
MEDICAL ........................................................................................................................................................................................................... 10
2.
DOPING CONTROL .................................................................................................................................................................................... 12
KEY DATES ....................................................................................................................................................................................................................12
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SWIMMING WORLD CUP 2023
Information Bulletin
GENERAL INFORMATION
The Hungarian Swimming Federation together with World Aquatics is pleased to invite
you to the World Aquatics Swimming World Cup 2023 – Budapest (HUN) to be held from
October 20th to 22nd, 2023.
1.
DATES
Competition: October 20th to 22nd, 2023
Training: October 17th to 19th, 2023
2.
HOST
Hungarian Swimming Federation
H-1007 Budapest Margitsziget, Hajos Alfred setany 2, Hungary
3.
CONTACT DETAILS
LOCAL ORGANISING COMMITTEE (LOC)
NAME
HEAD OF ORGANISING COMMITTEE
David Szanto
COMPETITION MANAGER
Peter Szajer
HEAD OF MARKETING
Szabolcs Birkas
ACCOMMODATION/TRAVEL MANAGER
Laszlo Szogi
WORLD AQUATICS SWIMMING MANAGER
Namhee Cho
WORLD AQUATICS TSC DELEGATE
Jens-Christian
Iversen
WORLD AQUATICS TSC REFEREE
Denis Cadon
4.
VENUE
Duna Arena
Address: 36 Nepfurdo utca, Budapest, Hungary 1138
https://goo.gl/maps/nkrMjCxfdJxJSTud8
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COMPETITION INFORMATION
The Swimming World Cup 2023 will be held on 50m pools and all meets will be qualifying
events for the World Aquatics Championships - Doha 2024 and Paris 2024 Olympic
Games. Meets are open to entries from all World Aquatics affiliated Member Federations
and from domestic clubs affiliated to the Host Member Federation (HMF). The number
of club swimmers participating in the Meet should not exceed 400, with further
limitation to a maximum four (4) entries per person.
1.
OVERALL SCHEDULE
October 16
th
Arrival
October 17-19
th
Official Training
VENUE OPENING HOURS: 09:00 – 12:00
and 16:00 – 19:00
October 19
th
Technical Meeting (Time TBC)
October 20
th
Day 1
Preliminary heats: 09:00*
Finals: 18:00*
October 21st
Day 2
Preliminary heats: 09:00*
Finals: 18:00*
October 22
nd
Day 3
Preliminary heats: 09:00*
Finals: 18:00*
October 23
rd
Departure
* Session start times are subject to change due to broadcasting and number of the
entries.
2.
COMPETITION SCHEDULE
Day 1 Day 2 Day 3
W Freestyle 400m W Individual Medley 400m M Individual Medley 400m
M
Freestyle
400m
M
Backstroke
50m
W
Butterfly
100m
W Backstroke 50m W Freestyle 200m M Butterfly 50m
M Backstroke 200m M Individual Medley 200m W Backstroke 200m
W
Butterfly
200m
W
Backstroke
100m
M
Backstroke
100m
M Butterfly 100m M Breaststroke 50m W Breaststroke 50m
W Breaststroke 200m W Butterfly 50m M Breaststroke 200m
M Breaststroke 100m M Freestyle 100m W Freestyle 100m
W Freestyle 50m W Breaststroke 100m M Freestyle 200m
M Freestyle 50m M Butterfly 200m W Individual Medley 200m
M Freestyle 4x100m M Freestyle 1500m W Freestyle 800m
M Freestyle 4x200m
* Competition programme is subject to change
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3.
GOLDEN RACE
The Local Organising Committee is planning to add an exhibition event to the
competition schedule. Upon conclusion of the final event, the LOC will invite winners of
the individual 100m races (100m freestyle, 100m backstroke, 100m breaststroke, 100m
butterfly for both men and women) to line up for one final showdown. Competitors will
start the race based on their winning times in their respective events, in reverse order,
with the slowest starting first and the fastest fourth. Start intervals should match the
time difference from their individual swim. This means there will be four consecutive
start signals, for example:
stroke
time diff.
1.
breaststroke
---
2.
backstroke
+6.50
3.
butterfly
+1.70
4.
freestyle
+2.90
There will be separate heats for men and women. The LOC offers extra prize money for
the participants of this special race.
4.
ENTRY PROCESS
All entries shall be made electronically via the World Aquatics General Management
System (GMS) through the respective Member Federations via the link
http://data.worldaquatics.com
by the deadline of Tuesday, September 26th 2023,
23:59 GMT. Access to the registration system should be via the login details previously
supplied to each Member Federation. If you require any assistance or support with the
registration process, please contact
gms@worldaquatics.com.
The entry times will only be accepted if they have been completed, in a 50m pool, within
the qualifying period of fifteen (15) months prior to the entry deadline. No times outside
of this qualifying period will be accepted.
5.
TECHNICAL MEETING
Technical meeting will take place on October 19
th
(Time TBC), in Duna Arena (Conference
room). This will be the only opportunity for last minute entry changes (any withdrawals,
but additional entries only for duly entered members of national teams, but no additions
for club swimmers)
It is mandatory for one representative of each Member Federation to take part in the
Technical Meeting. The competitors should be made aware of their responsibilities in
attending the Swimming World Cup and being presented at the Technical Meeting.
Failing to do so will result in a fine of one hundred (100) Swiss Francs per the World
Aquatics Competition Regulations.
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TRANSPORTATION & ACCOMMODATION
1.
TRAVEL TO BUDAPEST
Thanks to a partnership with international carrier WizzAir, the LOC will provide a special
opportunity for those who travel from the Athens to the Budapest leg of the World Cup.
Participants will be able to use a special promo code and get a unique offer from WizzAir.
Details will follow later, but the LOC guarantees that it will be by far the cheapest, fastest
and most convenient way (direct flight) to travel from one stop to another. The flight will
leave Athens on Monday, 16 October at 10:35AM and land in Budapest at 11:45AM. World
Aquatics family will have several rows and seats next to each other reserved on this
flight, making the way to Budapest a bonding and fun experience. If you are interested,
please drop an email to Mr. Laszlo Szogi ([email protected]
) who will share with you
further details and the reservation code.
2.
TRANSPORTATION
Official airport: Budapest Liszt Ferenc Airport (DISTANCE FROM THE VENUE: 45
mins./26 km)
Ground transportation
Free transportation is only provided for athletes, coaches and accompanying persons
having booked one of the official event hotels with Local Organising Committee (LOC).
Transportation will be provided to and from the airport as well as between the hotel and
venue.
For logistical purposes, please make sure to enter the CORRECT travel information in
the World Aquatics GMS. The Local Organising Committee will organise the
transportation according to the travel details entered in the system.
3.
ACCOMMODATION
All participating Member Federations and clubs are responsible for their own team’s
accommodation and board expenses.
Official hotels:
Ensana Thermal Margaret Island Health Spa Hotel ****+
(Margitsziget, 1007 – Budapest)
https://www.ensanahotels.com/thermal-margaret-island/en
Distance from the venue: (5 mins./ 2km)
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Ensana Grand Margaret Island Health Spa ****+
(Margitsziget, 1007 – Budapest)
https://www.ensanahotels.com/grand-margaret-island/en
Distance from the venue: (5 mins./ 2km)
Check-in: 15:00
Check-out: 11:00
Rates
Single room
260 EUR per night/person incl. full board & airport and ground
transportation
Double/Twin
room
195 EUR per night/person (390 EUR per night/room) incl. full
board & airport and ground transportation
Hotel reservations can be made by filling out the attached forms. Please note that there
is a separate Preliminary and a Final Accommodation Form.
Preliminary accommodation deadline: 11-SEP-2023 (50% of the preliminary
accommodation booking amount need to be paid)
Final reservation deadline: 06-OCT-2023 (rest of the final accommodation booking
amount needs to be paid)
Changes and cancellation deadline: 06-OCT-2023 (after that date the cancellation
fee is 100%)
For inquiries: Mr. Laszlo Szogi (phone: +36306684678; mail: [email protected])
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4.
VISA ASSISTANCE
All visitors to Budapest, Hungary should have a valid visa for their entry and stay in the
country. Local Organising Committee will do its utmost to facilitate an entry visa for all
participants of the Swimming World Cup 2023 who have been approved in the World
Aquatics GMS by the registration deadline.
Please make sure that the visa fields are completed correctly in the GMS with the city
and country where you will apply for the visa.
General information on entering Hungary
Hungary joined the Schengen Area on December 21, 2007. From that time visas and
residence permits issued by one of the Member States are valid also for Hungary, and
visas/residence permits issued by Hungarian authorities are as a general rule also valid
for the entire Schengen Area.
Holders of passports issued by the countries, entities or territories listed on the following
website are granted, under bilateral agreements, visa-free travel to Hungary:
http://konzuliszolgalat.kormany.hu/visa-waiver-agreements
Participants who
need a visa
to enter Hungary are advised to submit their application to
at least 6 weeks before travelling. They should apply for a Short Term (90 days) C-type
Schengen Visa.Please note that preparing letters of invitation for a visa may take up to
3 or 4 business days.
Where to submit a visa application?
Schengen visa applications have to be submitted at the representation of Hungary or
at the Consulate/Embassy representing Hungary on visa issuance in the country of the
applicant.
Which of the Hungarian consulates are responsible for issuing visa?
• where the applicants resides legally and has a habitual residence (the applicant
is a citizen of the esteemed country or holds a permit that makes a stay longer
than 3 months possible – e.g. residence permit)
• the applicant does not have a habitual residence or right for long term stay but
at the moment stays legally there and gave reasons for applying at that
consulate. This is not a personal right, it depends on the consulate’s
consideration and can only happen for an extremely good cause. The stay is legal
if, according to the third-countries law, the applicant is entitled to stay within the
consulate’s authorized area for short stay (e.g. with a visa) or for longer stay (e.g.
with residence permit).
If there is no Hungarian mission in the country where the applicant has his/her habitual
residence, a Schengen Member State may represent Hungary regarding visa issuance,
in the framework of an existing visa representation agreement.
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Visas are issued on behalf of Hungary by other Schengen Member States in accordance
with visa representation agreements in countries listed on the website at:
http://konzuliszolgalat.kormany.hu/visa-issuance-on-behalf-of-hungary
Who can submit a visa application?
The application has to be submitted personally by the applicant, photo will be taken, and
fingerprints will be collected at the Embassy or Consulate.
Important information
Applications shall be lodged no more than six months before the start of the intended
visit. In general, the decision on the visa status will be made within 15 calendar days
counting from the day of submission. However, we strongly recommend submitting the
visa application as soon as the Official Invitational Letter is sent by the Local Organizing
Committee and other supporting documents are ready (see below).
The period of examining a visa application may be extended up to 45 calendar days.
We remind that Embassies or Consulates do not take any responsibility for delayed
submission and for therefore failed travels.
Documents needed upon visa application:
a) Completed Visa Application Form. Available in different languages at following
website: https://konzinfo.mfa.gov.hu/en/visa-application-forms
b) Travel document with at least two empty pages. The passport has to be issued within
the last 10 years. The passport must be valid for at least 3 months beyond the date on
which you intend to leave the Schengen Area.
c) Travel medical insurance covering emergency medical treatment, hospitalization,
and repatriation. The minimum cover should be of 30.00 EUR. This insurance must be
valid for the entire Schengen area and throughout the duration of the stay.
d) Official Invitation Letter sent by Local Organising Committee.
e) Flight / travel reservations or other proof of intended transport: Reservation(s) -Bus,
Train, Plane, Vehicle, Ferry etc.- must include PNR (reservation number) or ticket
number, name of the passenger(s) and travel dates. In case of travel to more than one
country, city/country transfers must be shown in the application.
f) If not indicated in the invitation letter evidence of hotel booking. The reservation must
include a confirmation number and the name of the passenger(s). Reservations without
a name or reservation number will not be accepted.
g) Proof of means of subsistence: e.g., bank account statement on the account turnover
during the last three months, and – proof of regular income e.g., salary slips of the last
three months (or similar). For All Team Members the Member Federation’s bank
statement would be sufficient.
h) Visa fee (80 EUR).
For inquiries: Mr. Laszlo Szogi (laszlo.szogi@musz.hu)
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Information Bulletin
MEDICAL SERVICES & DOPING CONTROL
1.
MEDICAL
1. Medical policies and procedures
All the members of Medical Services teams are fully committed to the WORLD
AQUATICS Medical Code in order to protect the health of athletes and minimise the risk
of injury.
The standards:
• 1 medical doctor and 1 experienced nurse (as a medical basic team) are
constantly present next to each pool while any activity is taking place in the pool.
• In addition to each medical basic teams, 2 lifeguards ensure a professional and
quick rescue from the water when any activity is taking place in the pool.
• In addition to the basic teams by the pool, there is 1 more team constantly in the
Athletes Medical Centre.
• The entire activity is supervised by the Chief Medical Office of the event
personally or through his deputy.
Chief Medical Officer (CMO): Prof. Dr. Bela Merkely, Rector of Semmelweis University
+36 20 825 8036
Deputy CMO: Dr. Nora Sydo MD +36 70 374 1110
2. Medical Services at Competition Venues
A separated Medical Centre will be set up at competition venue (Duna Arena) exclusively
for Athletes during the training and competition times also. The Centre is located
between the training and the competition pools.
2.1 Healthcare for athletes, team officials and technical officials
Athletes Medical Centre provides on-site medical services and emergency-and-
ambulance services for accredited personnel who are permitted to enter these areas.
After the on-site treatment the patients - if the onsite doctor considers it necessary -
shall be transferred by ambulance to the designated Semmelweis Medical University
department for further diagnosis and treatment. Athletes Medical Centre provides
services from one hour before the competition to an hour after the end of the sessions.
2.2 Healthcare for World Aquatics Family members
Members of the World Aquatics family will be treated by the closest medical team
located at every pool operating. Emergency services will be also available for AQUA
family members. If a - not emergency - hospital transfer is required, AQUA family
members will be taken to the designated Semmelweis Medical University department.
2.3 Ambulance
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Ambulance cars of National Ambulance Services (OMSZ) are parked at the back door of
the venue to provide first-aid treatment and ambulance services. The services are
available one hour before the competitions/trainings till half an hour after the end of the
competitions/trainings.
OMSZ Chief Operating Director: Gyorgy Jover +36 70 683 8346
3. Medical Services outside of the venue
Main Hospital Services
The Korányi Emergency Centre of Semmelweis University Budapest will offer a 24-hour
emergency medical service. The Centre will have the following services available, or will
have access to services as follows:
Semmelweis University Korányi Emergency department: +36 1 459 1445
• Emergency department
• Neurology department
• General surgery department
• Internal medicine department
• Urology department
• Gynaecology department
• Radiology department
• Otolaryngology department
• Ophthalmology department
Sub-Hospitals/clinics involved:
• Peterfy Hospital (poli-, and neuro-traumatology), Budapest
4. Medical transport
Semmelweis medical Services Ltd. provides operational medical transport cars to
facilitate transport between venues/hotels and the Semmelweis Polyclinic for non-
emergency situations.
5. Designated pharmacy
The public pharmacies in Budapest will offer a wide range of common medication for
treating immediate and/or acute medical conditions and injuries.
The designated Pharmacy: Semmelweis Korányi Emergency Centre Public Pharmacy.
Services available between Monday - Friday 7:30 am - 16:00 pm.
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6. Medical Hotline Centre
Semmelweis medical Services Ltd. provides 24/7 medical services hotline. In case of
emergency, you may call anytime the following number: +36 1 445 0123
2.
DOPING CONTROL
Urine and blood samples will be collected during the World Aquatics Championships for
the purpose of doping controls. The doping controls will be done in accordance with the
World Aquatics Doping Control Rules and the World Anti-Doping International Standards
which can be consulted here
. The operations will be supervised and coordinated by the
International Testing Agency (ITA).
KEY DATES
September 26
th
2023 Final registration & entries deadline
September 11
th
2023 Accommodation reservation deadline (50% payment)
October 6
th
2023 Final accommodation & Payment deadline
October 6
th
2023 Flight details in World Aquatics GMS deadline
October 16
th
2023 Arrival
October 17
th
- 19
th
2023 Official training
October 19
th
2023
Time TBC
Technical Meeting
October 20
th
– 22
nd
2023 Competition
October 23
rd
2023 Departure
OCTOBER 20-22, 2023
Organised by
Duna Arena, Budapest
36 Nepfurdo utca, Budapest, Hungary 1138