MUSIC HANDBOOK & MANUAL

2023-2024

MUSIC HANDBOOK

& MANUAL

• All-State Music Festival!

• Solo & Ensemble Music Festival

• Music Addendum Information

• ASAA Music Activity Forms

ASAA MUSIC CONTACT

Cam Bohman,

ASAA Music Coordinator

[email protected]

4048 Laurel Street, Suite 203

Anchorage, Alaska 99508

Barb Carroll,

ASAA Assistant Music Coordinator

[email protected]

4048 Laurel Street, Suite 203

Anchorage, Alaska 99508

Website:

www.asaa.org

Phone (ASAA):

(907) 563-3723 or (907) 375-4408

Cell:

(907) 529-6022

ABOUT THIS HANDBOOK ...............................................................................................................................III

ALL-STATE MUSIC FESTIVAL GENERAL INFORMATION

FESTIVAL MISSION .......................................................................................................................................1

FESTIVAL BOARD OF CONTROL ....................................................................................................................1

FESTIVAL LOGISTICS: Season, Eligibility, Dates, Sites, Selection .........................................................................1

FESTIVAL FEES ..............................................................................................................................................2

FESTIVAL RULES ............................................................................................................................................2

FESTIVAL DISQUALIFICATIONS ......................................................................................................................3

FESTIVAL MUSIC ..........................................................................................................................................4

FESTIVAL AWARDS........................................................................................................................................4

FESTIVAL RECOMMENDED NUMBERS FOR BAND, ORCHESTRA, CHOIR ..........................................................4

FESTIVAL TIMELINE .......................................................................................................................................5

FESTIVAL CHAIRPERSON’S CHECKLIST (RESPONSIBILITIES & TIMELINE) .............................................................6

ALL-STATE BAND AUDITION REQUIREMENTS

STUDENT ELIGIBILITY ................................................................................................................ ...................9

AUDITION REQUIREMENTS & GUIDELINES ....................................................................................................9

BAND-SPECIFIC NOTES ..............................................................................................................................11

BAND FIRST CHAIR AUDITION PROCEDURES ...............................................................................................12

ALL-STATE CHOIR AUDITION REQUIREMENTS

STUDENT ELIGIBILITY ..................................................................................................................................15

AUDITION REQUIREMENTS & GUIDELINES ..................................................................................................15

CHOIR-SPECIFIC NOTES .............................................................................................................................16

CHOIR OCTET PROCEDURES ......................................................................................................................17

CHOIR FIRST CHAIR AUDITION PROCEDURES .............................................................................................18

ALL-STATE ORCHESTRA AUDITION REQUIREMENTS

STUDENT ELIGIBILITY ..................................................................................................................................23

AUDITION REQUIREMENTS & GUIDELINES ..................................................................................................23

ORCHESTRA-SPECIFIC NOTES .....................................................................................................................24

ORCHESTRA FIRST CHAIR AUDITION PROCEDURES ......................................................................................26

ALL-STATE MUSIC AUDITIONS

AUDITION RECORDING .............................................................................................................................29

AUDITION SUBMITTAL ................................................................................................................................30

ON-LINE AUDITION PROCEDURES .............................................................................................................31

DIRECTOR’S CHECKLIST FOR AFTER NOTIFICATION OF SELECTION

.................................................................31

ALTERNATE PROCEDURES ...........................................................................................................................32

ADJUDICATION PROCEDURES ....................................................................................................................33

BAND-SPECIFIC INSTRUCTIONS ..................................................................................................................34

CHOIR-SPECIFIC INSTRUCTIONS .................................................................................................................34

ORCHESTRA-SPECIFIC INSTRUCTIONS .........................................................................................................34

COORDINATOR RESPONSIBILITIES ..............................................................................................................35

ASSISTING WITH THE ADJUDICATION PROCESS .........................................................................................35

STUDENT MUSIC PACKETS .........................................................................................................................35

GUEST CONDUCTORS ...............................................................................................................................35

COORDINATE INDIVIDUAL SCHOOL MUSIC DIRECTORS ..............................................................................35

GIFTS ........................................................................................................................................................35

LOGISTICS .................................................................................................................................................35

SUPERVISION OF GROUP REHEARSALS .......................................................................................................36

CONCERT CONCLUSION & FINAL EVALUATION .........................................................................................37

ALL-STATE BAND & ORCHESTRA COORDINATOR .........................................................................................37

ALL-STATE CHOIR COORDINATORS .............................................................................................................37

ALL-STATE ORHCESTRA COORDINATOR .......................................................................................................37

SPECIFIC HOST SCHOOL DISTRICT RESPONSIBILITIES ...................................................................................38

ASD FINE ARTS ALL-STATE MUSIC FESTIVAL RESPONSIBILITIES ........................................................................38

MUSIC FESTIVAL FORMS

BAND APPLICATION ..................................................................................................................................41

CHOIR APPLICATION .................................................................................................................................42

ORCHESTRA APPLICATION ........................................................................................................................43

BAND DIRECTOR’S REGISTRATION .............................................................................................................44

CHOIR DIRECTOR’S REGISTRATION ............................................................................................................45

ORCHESTRA DIRECTOR’S REGISTRATION ...................................................................................................46

BAND ADJUDICATION FORM - BRASS / WOODWINDS .............................................................................47

BAND ADJUDICATION FORM - PERCUSSION ..............................................................................................48

PIANO ADJUDICATION FORM ....................................................................................................................49

CHOIR ADJUDICATION FORM ...................................................................................................................50

ORCHESTRA ADJUDICATION FORM ...........................................................................................................52

CHOIR PLACEMENT WORK SHEET .............................................................................................................53

CHOIR FIRST CHAIR AUDITION RATING GRID ..............................................................................................55

INSTRUMENT FIRST CHAIR AUDITION RATING GRID ...................................................................................56

CHOIR OCTET FORM ................................................................................................................................57

CHOIR MASTER OCTET TALLEY FORM ........................................................................................................58

TABLE OF CONTENTS

2023 - 2024 • Alaska School Activities Association • Music Handbook

BAND MUSIC WORKSHEET ........................................................................................................................59

MIXED CHOIR MUSIC WORKSHEET ............................................................................................................61

ORCHESTRA MUSIC WORKSHEET ...............................................................................................................62

TREBLE CHOIR MUSIC WORKSHEET ............................................................................................................63

ALL-STATE MUSIC FESTIVAL EVALUATION FORM ............................................................................................64

AUTHORIZATION FOR ASSISTANCE IN THE RECORDING OF A STUDENTS ALL-STATE AUDITION FORM ..........65

SOLO & ENSEMBLE FESTIVAL

GENERAL INFORMATION ...........................................................................................................................68

FESTIVAL MISSION .....................................................................................................................................68

FESTIVAL LOGISTICS: Season, Eligibility, Dates, Sites, Selection .......................................................................68

PROCEDURE FOR SPECIAL SE ON-LINE AUDITION .......................................................................................69

FESTIVAL RULES ..........................................................................................................................................69

FESTIVAL DISQUALIFICATIONS ....................................................................................................................71

FESTIVAL CATEGORY NOTES ......................................................................................................................73

TENTATIVE FESTIVAL SCHEDULE ...................................................................................................................75

FESTIVAL COMMAND PERFORMANCE ........................................................................................................76

FESTIVAL AWARDS......................................................................................................................................76

FESTIVAL TIMELINE .....................................................................................................................................77

FESTIVAL CHAIRPERSON’S CHECKLIST (RESPONSIBILITIES & TIMELINE) ...........................................................78

SOLO & ENSEMBLE FESTIVAL FORMS

SOLO APPLICATION ...................................................................................................................................83

ENSEMBLE APPLICATION ............................................................................................................................84

EXHIBITION ENSEMBLE APPLICATION ..........................................................................................................85

SPECIAL NEED FOR SE ON-LINE AUDITION .................................................................................................86

QUALIFYING MUSIC FESTIVAL APPLICATION ................................................................................................87

SOLO ADJUDICATION FORM ......................................................................................................................88

SMALL ENSEMBLE (2-8 PEOPLE) ADJUDICATION FORM .................................................................................89

LARGE ENSEMBLE (9-16 PEOPLE) ADJUDICATION FORM ..............................................................................90

BARBERSHOP / CONTEMPORARY ACCAPELLA / JAZZ / MUSICAL THEATER / SHOW CHOIR ADJUDICATION FORM ..

PERCUSSION ADJUDICATION FORM ...........................................................................................................92

PIANO / HARP ADJUDICATION FORM ........................................................................................................93

GENERAL SOLO & ENSEMBLE EVALUATION FORM .................................................................................... 94

ADJUDICATOR SOLO & ENSEMBLE EVALUATION FORM ............................................................................. 95

ADDENDUMS

#1: ASAA ELIGIBILITY RULES........................................................................................................................99

#2: MINIMUM ELIGIBILITY RULES .................................................................................................................99

#3: SCHOOL-BASED MUSIC ACTIVITIES .......................................................................................................99

#4: SCHOOL OF ELIGIBILITY ENROLLMENT RULES ......................................................................................100

#5: STATE AND REGIONAL MUSIC FESTIVAL DATES ...................................................................................101

#6: DRESS CODE .....................................................................................................................................102

#7: ASAA / AMEA RELATIONSHIP REGARDING STATE MUSIC FESTIVALS .....................................................102

#8: MUSIC FOR THE ADJUDICATOR ..........................................................................................................104

#9: SCHOOL MUSIC DIRECTOR AS MUSIC SUPERVISOR ............................................................................104

#10: QUALIFYING & REGIONAL MUSIC FESTIVALS .................................................................................. 105

#11: TABLE OF OCTAVE DESIGNATIONS ................................................................................................ 108

#12: WHAT IS MP3? AND IT’S AUDITION CONNECTION ……………………….. .........................................107

#13: ALTERNATE AUDITION SOLUTION FOR CHORAL EXERCISE #4 ...........................................................108

#14: REQUIREMENTS FOR PRIVATE PIANO STUDENTS TO PARTICIPATE IN S&E ............................................109

#15: EXPLANATION OF HOME SCHOOL STUDENTS & A SCHOOL OF ELIGIBILITY .......................................111

#16: FREQUENTLY ASKED QUESTIONS .....................................................................................................111

#17: COVID CONSIDERATIONS ...............................................................................................................114

ASAA ACTIVITY FORMS

MUSIC INTENT FORM ..............................................................................................................................119

ASAA CODE OF CONDUCT ....................................................................................................................120

MUSIC SUPERVISION .............................................................................................................................121

STUDENT MUSIC FESTIVAL ELIGIBILITY WAIVER REQUEST ...........................................................................122

AUTHORIZATION FOR ASSISTANCE IN THE RECORDING OF A STUDENTS ALL-STATE AUDITION ..................124

FESTIVAL ACCOMPANIST AVAILABILITY .....................................................................................................125

FESTIVAL ADJUDICATOR AVAILABILITY .......................................................................................................126

ASAA MUSIC FESTIVAL BOARD OF CONTROL APPEAL REQUEST FORM ....................................................127

ASAA MUSIC BOARD OF CONTROL HEARING POLICY SAMPLE FORM ......................................................128

ASAA MUSIC FESTIVAL GENERAL EVALUATION FORM ................................................................................129

2023- 2024 • Alaska School Activities Association • Music Handbook

HANDBOOK CREATION

This Music Handbook covers instructions, guidance and forms

associated with both the All-State Music Festival (Band, Choir

and Orchestra) held in November and the Solo & Ensemble

Festival held in May. It is designed to provide comprehensive

guidance and tools for music directors participating in local,

regional and the state events.

HANDBOOK COMMITTEE

The predecessor to this handbook was the first Music Festival

Handbook created in 1996. This earlier version was developed

by a number of music and education professionals dedicated to

providing a clear outline for participating directors and student

musicians. The handbook committee was comprised of:

• Henry Hedberg

1996-2000 Festival Chair

• Renee Henderson

Kenai Central High School

• Donald Hildie

Lathrop High School

• Jerry Hughes

Ketchikan High School

• Mike Martinson

Anchorage School District

• Ginny Packer

Colony High School

• Ronnie Stanford

Barrow High School

• Dale Tumey, Retired

• Susan Wingrove

Bartlett High School

• Jennifer Dalby, Past President

Alaska Music Educators Association (AMEA)

• Gary Matthews, Executive Director

Alaska School Activities Association

2023-2024 HANDBOOK UPDATE: See the pages

following this page for the 2023-2024 updates.

ABOUT THIS HANDBOOK

2023 - 2024 • Alaska School Activities Association • Music Handbook

III

2023-2024 HANDBOOK UPDATE: Following are brief

updates for changes in the ASAA music programs.

I. ASAA MUSIC PROGRAMS:

Suggested changes to either the All-State Music Festival or

the State Solo & Ensemble Music Festival rules, regulations

and procedures are always welcomed and music directors,

music parents and music students are encouraged to express

their concerns. However, before any major change can

occur, the change must be voted on by the All-State Band,

Choir and/or Orchestra directors to which the change would

most affect and then their voted on recommendation needs to

be presented to ASAA for a final approval.

II. ALL-STATE MUSIC FESTIVAL: GENERAL

A. ON-SITE GROUP COORDINATORS: ASAA

recommends to ASD:

1. That before one of the ASD Music Directors

serves as an Assistant Group Coordinator for one of

the All-State groups that they have worked at least

one year as an ASD High School Music Director with

students participating in the All-State Music Festival.

2. That before one of the ASD Music Directors

serves as a Group Coordinator for one of the All-

State groups that they have served as an Assistant

Group Coordinator for the All-State group that they

will be potentially working with in the future.

B. PERFORMANCE DIRECTIVE NEED: Music directors

have asked that a more detailed directive be

established and available for both music directors

and students to know when, where and how they

are to enter and exit the auditorium viewing and

performance areas in consideration of the needed

pre-performance warm up time, individual group

stage set-up, support for each performing group and

the movement and retrieval of the larger band and

orchestra instruments.

C. PERFORMANCE CONCLUSION NEED: The

confusion and noise in the lobby at West Anchorage

HS after each group’s performance needs monitoring.

All participants and their guests should be supporting

each All-State group and not leaving at the end of

their part of the Gala Concert.

D. WEATHER CONDITIONS and possible ALL-STATE

CANCELATION: “Should road or weather conditions

cancel an ASD school or after-school activities,

ASAA’s All-State Music event will continue to meet.

Changes to the state venue would be at the direction

of the ASAA Executive Director in cooperation with

Community Rentals for ASD.” Please be advised

that travel safety is of prime importance. No

student will be eliminated from participating in the

All-State event no matter their arrival as altered by

weather circumstances. Just keep the ASAA Music

Coordinator apprised to any travel or weather

circumstances that are encountered.

2023- 2024 • Alaska School Activities Association • Music Handbook

III. ALL-STATE: BAND

A. ALL-STATE BAND AUDITIONS: The All-State Band

Directors asked to not have new band auditions for each

year and to instead rotate between the NAfME and

WMEA band auditions for the specific year hereafter

with a reduced Percussion audition as the band directors

voted to do only 3 of the 6 NAfME All-Northwest

Percussion auditions to be determined by the current

percussion coordinator.

IV. ALL-STATE CHOIR:

A. CHOIR FIRST CHAIR MOTION: “That we keep

the choir First Chair auditions as now organized and

outlined in place and allow the Octet Adjudicators the

option of adding two more first chair candidates for

each vocal section.” MOTION PASSED.

B. PART PREDOMINANT AIDE: Students expressed the

desire to be able to practice with hearing the words as

well as the instrument part.

V. ALL-STATE ORCHESTRA:

A. All-State ORCHESTRA AUDITIONS: Clarified the

Alaska All-State Orchestra Audition material for 2022

will be determined by the All-State Orchestra Directors.

B. BOWINGS: need to be marked in the music for

each student.

C. FINGERINGS: MOTION: “Fingerings should be

added and provided for all auditions on the ASAA

website for all orchestra instruments.” Unanimously

PASSED. However, the “how to accomplish this” and the

“deadline for this motion to happen” was not discussed.

D. STRING BASS AUDITION LITERATURE: MOTION:

“That the String Bass audition literature for All-State

needs to be in F Major and that the String Bass

scale should be limited to two octaves. A string

committee should be established to make the decision

after evaluating the present All-Northwest audition

requirements for the prescribed two year audition

rotation with the All-State requirements.” MOTION:

PASSED.

E. STUDENT CONCERN:

1. I wish we had longer adjudication sessions so

judges could better judge our abilities.

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE

MUSIC

FESTIVAL

2023 - 2024 • Alaska School Activities Association • Music Handbook

MISSION STATEMENT

The existence of the ASAA/First National Bank Alaska

All-State Music Festival enables outstanding high school

musicians to participate as members of select statewide,

band, choral and orchestral music ensembles and

promotes the highest standards of musicianship. The

goal of this activity is to foster and inspire technical

achievement, aesthetic understanding and critical

listening skills that allow for the culmination of a final

creative musical performance of the highest artistic level.

Adopted by the All-State Music Festival Committee on

February 10, 1996.

BOARD OF CONTROL

The Festival Chairperson shall appoint an All-State

Festival Board of Control annually, preceding each

Festival. The Board of Control shall consist of the Festival

Chairperson, an administrator from the hosting school or

district, or AMEA representative and one person each

representing the four musical areas; band, mixed choir,

treble choir and orchestra.

The Board of Control will act as a grievance committee,

providing due process to those schools and/or

individuals that wish to appeal any application of

Festival guidelines, rules, practices of procedures.

The Board of Control is not empowered to overrule a

selection judge’s decision, but may add students to the

roster under certain conditions.

Adopted by the All-State Music Festival Committee

on February 10, 1996 and revised by ASAA Music

Coordinator Cam Bohman on August 31, 2002.

The Board of Control shall consist of:

• ASAA Music Coordinator as Festival Chairman

• Administrator from the hosting school or district,

or an AMEA representative

• Band Music Festival Coordinator

• Mixed Choir Music Festival Coordinator

• Treble Choir Music Festival Coordinator

• Orchestra Music Festival Coordinator

It is recommended that before one of the ASD

Music Directors serves as a Group Coordinator

for one of the All-State groups that they have

served as an Assistant Group Coordinator for

the All-State group that they will be potentially

working with in the future.

If is further recommended that before one of the

ASD Music Directors serves as an Assistant

Group Coordinator for one of the All-State

groups that they have worked at least one year

as an ASD High School Music Director with

students participating in the All-State Music

Festival.

Directors having a Board of Control issue should

complete the Board of Control Review Form

found in the All-State Music Festival Forms section of this

handbook and submit it to the ASAA Music Coordinator

who will review the request and will call the Board of

Control Panel as outlined above for processing.

FESTIVAL LOGISTICS

A. SEASON 2023-24

Seasonal activity without limitation

B. ELIGIBILITY

Participants must meet all ASAA eligibility

requirements. Physical Examination, Concussion

Information and Sudden Cardiac Arrest Forms are

not required.

• Entered in the SARS (School Activity Reporting

System).

• Complete the Parent Consent Form

• Complete the Play for Keeps Form

• Passed with 2.5 credits the previous semester

• Have a 2.00 gpa

• Enrolled in grades 9 – 12 with 2.5 credits

1. Students must be enrolled in their school’s

music program. Music programs shall include

any music activity offered by the school that

has a performance objective, or, any music

performing class for which the school awards

credit, whether or not that class is conducted at

the school.

2. Complete an All-State Music Festival Band/

Choir or Orchestra Application.

Students are selected for participation through a

competitive audition process.

4. Students in an “alternative education program”

as defined in the ASAA General Handbook

under Article 1, Section 8, must be enrolled in

a corresponding music performing class at their

School of Eligibility, at which they may be

selected for participation through a competitive

audition process.

5. ASAA may waive the requirement for students

enrolled in alternative education schools or in

the event that the individual school of eligibility

does not offer music classes and/or does not

offer a band, choir or orchestra program or

the performing music class is in conflict with a

required graduation class.

GENERAL INFORMATION

2023- 2024 • Alaska School Activities Association • Music Handbook

TO FILE a MUSIC WAIVER REQUEST: Refer

to the Student Eligibility Waiver for ASAA Music

Festival Participation Form located in the Music

Handbook. This waiver request should be

submitted to the ASAA Music Coordinator.

C. 2023 ASAA/FIRST NATIONAL BANK

ALASKA ALL-STATE MUSIC FESTIVAL

1. DATE: Thursday, Friday & Saturday

November 16-17-18, 2023

2. SITE: Anchorage, Alaska

a. REHEARSALS

: Bartlett High School

b. CONCERT: West Anchorage High School

3. SELECTION:

a. Students are selected from auditions for four

groups: the All-State Band, All-State Mixed

Choir, All-State Orchestra and All-State

Treble Choir. Procedures and requirements

for producing these online auditions can be

found in this ASAA Music Handbook and/

or on the ASAA web site at www.asaa.org

under All-State Audition Requirements.

b. A participant’s selection will be announced

in ALPHABETICAL ORDER versus RANKING

ORDER. Students listed as alternates will be

announced in RANKING ORDER.

c. Group and section assignments

(i.e. Treble choir vs. mixed choir; first clarinet,

second clarinet, third clarinet, etc.) are

based on submitted auditions. For 2023,

the even-numbered rankings for women

voices will start in Treble Choir and the odd-

numbered rankings will start in Mixed Choir.

d. Chair placements (i.e. first chair first

violin, first chair first flute, first chair alto

one, etc.) are determined by live auditions

using the festival music at the festival site.

Students may submit no more than two

auditions for different instruments and/or

voices. If both auditions are chosen in the

audition process, the higher scoring audition

will be selected in consideration of the

greater benefit for the performing groups.

D. FEES

PARTICIPATION FEES: There is an audition

fee of $20.00 for each audition submitted and

a $20 registration fee for each student who is

selected. ASAA will invoice all schools at the

conclusion of the festival.

If a student withdraws or a director withdraws

a student after being notified of their selection

for an All- State group before the “drop dead

date”, NO FEE will be charged for the withdrawn

student.

If a student withdraws after the “drop dead date”,

the $15 registration fee will be charged for the

withdrawn student unless there are extenuating

circumstances. Extenuating Circumstances are

defined as: injury, illness, academic ineligibility,

family emergency, etc.

The “drop dead date” for the 2023 All-State will

be Monday, October 23, 2023.

CHOIR PART PREDOMINANT FEES: Each

choir student is assessed a $2 Part Predominant

Fee to aide for the preparation and the availability

of the part predominant source created for each

choral part in each choral selection. This on-line

preparation tool is available on-line and can be

accessed by each choral student selected for

participation in the All-State Mixed or Treble Choir.

CONDUCTOR GIFT FEE: It is suggested and

appreciated if each All-State Music Festival

participant would contribute $1 towards the gifts

presented to each of the All-State group conductors

and the All-State choir piano accompanists.

E. RULES

For complete audition requirements, regulations,

forms and checklists, consult the Alaska School

Activities Association Music Handbook. The

following is a brief summary:

1. INTENT FORM:

At the beginning of the

school year, the school music director should

immediately complete and send the on-line Intent

Form to the ASAA office. https://asaa.org/

activities/music/music-festival-intent-form/. This

will facilitate inclusion of the director in an email

database that will be used to quickly disseminate

festival updates and information for the music

season.

AUDITION DEADLINE:

Auditions are due by

11:55 PM on Wednesday, September 20, 2023.

You may begin submitting your on-line auditions

on Monday, September 4, 2023.

3. ON-LINE AUDITION PROCEDURE:

Only

school music directors can submit the on-line

auditions. As soon as the school music director has

completed and submitted their on-line Intent Form

for participating in the All-State Music Festival,

the ASAA Music Coordinator will forward to

them a password and instructions for submitting

the on-line auditions. Additional information can

be found in the next section of this handbook.

However, a discussion prevailed at the 2019 All-

State Music Festival regarding having a student’s

2023 - 2024 • Alaska School Activities Association • Music Handbook

private music teacher or another adult help in the

audition recording process. Subsequently, the

music directors passed a motion allowing private

music teachers and others who are approved by

the school music director and school to assist in

the audition recording process provided that they

sign a Code of Conduct/Ethics Form which is

first submitted and approved to the ASAA Music

Coordinator. A copy this authorization form is

located in the ASAA Music Handbook under All-

State Music Festival Forms.

4. AUDITION REQUIREMENTS: These are

located in the ASAA Music Handbook, in

Memo I for the current year, and posted online

at https://asaa.org/activities/music/music-all-

state-music-festival/

5. DRESS CODE: Students are required to wear

their school music uniform when performing. If

a school does not have a school music uniform,

then student dress should be clean, in good

repair, modest, professional and appropriate for

a concert performance. (See Music Handbook

Appendix for further details.)

6. STUDENT FESTIVAL ATTENDANCE:

Students are required to attend ALL rehearsals

and will not be excused to attend any other

school, community, church or personal

commitments that would take them away from

the scheduled festival rehearsals. Failure to

adhere to this requirement may result in the

student being disqualified from further festival

participation and will result in the student

being sent home. The festival Board of Control

Committee and the Festival Director will act

as a grievance committee to handle such

matters as needed. Emergency absences will

be considered and evaluated on a case-by-case

basis.

However, should road or weather conditions

cancel an ASD school or after-school activities,

ASAA’s All-State Music event will continue to

meet. Changes to the state venue would be at

the direction of the ASAA Executive Director in

cooperation with Community Rentals for ASD.

Please be advised that travel safety is of prime

importance. No student will be eliminated from

participating in the All-State event no matter their

arrival as altered by weather circumstances.

Just keep the ASAA Music Coordinator apprised

of any travel or weather circumstances that are

encountered.

7. STUDENT FESTIVAL SUPERVISION: Music

directors are responsible for supervising their

students at all times while the participants

are at the festival. Directors must also ensure

that students are appropriately involved in

festival activities. Students cannot participate

at the state music festival without their festival

badge, which must be given to the students

by their school music director or the director's

authorized representative. (See the Music

Handbook Addendum for additional statements

about the supervision of students preferably by

their high school music directors.)

8. FESTIVAL DECISIONS: The ASAA Music

Coordinator, in consultation with the individual

group coordinators, has overall authority

to make administrative decisions during the

festival. Group Coordinators with the input from

the Guest Conductor have the final say on major

changes to their All-State group.

2023 All-State Group Coordinators are listed

on the All-State Music page of the ASAA

website at: https://asaa.org/activities/music/

9. GUEST CONDUCTORS: Festival guest

conductors should be familiar with high school

programs and high school musicians.

2023 All-State Guest Conductors are listed on

the All-State Music page of the ASAA website

at: https://asaa.org/activities/music/

10. REQUIRED FORMS: All required forms are

included in this handbook.

a. For All-State auditions to be submitted,

an Application Form is needed from each

student – which can be faxed, scanned or

mailed into ASAA.

b. Students should make sure that they

have been entered into the SARS (School

Activity Reporting System) before they

submit their All-State Application.

c. By the last Friday in October, all music

directors need to complete the following:

• Code of Conduct Form

• Music Supervision Form

• On-Line Director’s Registration Form

• On-Line Master Eligibility Form

• On-Line Academic Award Form for those

schools with ten or more students selected to

participate in the festival.

F. DISQUALIFICATION ALERT

Auditions will be DISQUALIFIED if:

1. Any audition exercise is incomplete, in the

wrong order, or left out.

2023- 2024 • Alaska School Activities Association • Music Handbook

2. Any audition exercise is incorrect because

the student and/or the director used an

exercise requirement from the wrong year or

list. (Teachers should contact the ASAA Music

Coordinator if there are any questions about the

audition material.)

3. The correct beginning pitch is not heard on the

audition for all choral exercises.

4. The required scales are not sung or played in

the correct octave.

5. Any audition is discovered to be made with

the use of any electronic keyboard, electronic

enhancement, headphones with the pitches

being played, or any other device or aid

other than an audition recorder used only for

recording the audition.

6. An AUDITION is found with inappropriate

language. There should be no verbal

identification for any of the exercises or the

auditionee with the exception of the string

auditionees who need to identify the title and

composer for their one-minute excerpt from their

solo literature.

G. FESTIVAL MUSIC

1. MUSIC PURCHASE for ALL-STATE: The original music

will continue to be purchased by ASD for the All-State

Band and the All-State Orchestra and will be on-site

for the All-State Music Festival. This is in compliance

with the copyright laws. However, beginning with

All-State 2020, each individual band and orchestra

instrument part will be digitally sent to each selected

band and orchestra student and alternate. This will

allow all bowings and needed markings to be done

only once versus having to individually mark them in

each student’s music. This will also aide in securing

that all the music parts will remain complete for use

after the festival.

H. AWARDS

ASAA will present each participant with a Group

Participant Pin and a certificate of participation.

2. ASAA will award First Chair Medallions to

the first chairs of each section in each musical

group. First Chair Medallions will also be given

to non-traditional band instruments such as

piano, harp, and/or string bass if needed and

used in the selected band music.

3. ACADEMIC AWARD for the school having

the highest GPA of their combined band, choir,

orchestra All-State participants. (Schools must

have a minimum of ten (10) members to be

eligible for the academic award.)

I. RECOMMENDED NUMBERS

The following are All-State recommended numbers

needed for each all-state group:

1. Recommended Overall numbers:

• Band . . . . . . . . . . . . . . . . . . . . . 94 members

• Mixed Choir . . . . . . . . . . . . . . . 87 members

• Treble Choir . . . . . . . . . . . . . . . . 86 members

• Orchestra (strings) . . . . . . . . . . . 78 members

2. Recommended Band Numbers within

sections are subject to change, pending conductor’s

recommendation. Instrumentation should not exceed

the following guidelines:

• Piccolo . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

• 1st Flute . . . . . . . . . . . . . . . . . . . . . . . . . . 6

• 2nd Flute . . . . . . . . . . . . . . . . . . . . . . . . . . 6

• Eb Clarinet . . . . . . . . . . . . . . . . . . . . . . . . 1

• 1st Bb Clarinet . . . . . . . . . . . . . . . . . . . . . . 4

• 2nd Bb Clarinet . . . . . . . . . . . . . . . . . . . . . 5

• 3rd Bb Clarinet . . . . . . . . . . . . . . . . . . . . . 6

• Alto Clarinet . . . . . . . . . . . . . . . . . . . . . . . 1

• Bass Clarinet . . . . . . . . . . . . . . . . . . . . . . . 4

• Eb Contra Alto Clarinet . . . . . . . . . . . . . . . . 1

• 1st Bassoon . . . . . . . . . . . . . . . . . . . . . . . . 2

• 2nd Bassoon . . . . . . . . . . . . . . . . . . . . . . . 2

• 1st Oboe . . . . . . . . . . . . . . . . . . . . . . . . . . 1

• 2nd Oboe . . . . . . . . . . . . . . . . . . . . . . . . . 1

• English Horn . . . . . . . . . . . . . . . . . . . . . . . 1

• Soprano Saxophone . . . . . . . . . . . . . . . . . . 1

• 1st Alto Saxophone . . . . . . . . . . . . . . . . . . 2

• 2nd Alto Saxophone . . . . . . . . . . . . . . . . . . 2

• Tenor Saxophone . . . . . . . . . . . . . . . . . . . . 2

• Baritone Saxophone . . . . . . . . . . . . . . . . . . 1

• 1st Trumpet . . . . . . . . . . . . . . . . . . . . . . . . 3

• 2nd Trumpet . . . . . . . . . . . . . . . . . . . . . . . 4

• 3rd Trumpet . . . . . . . . . . . . . . . . . . . . . . . . 4

• 1st French Horn . . . . . . . . . . . . . . . . . . . . . 2

• 2nd French Horn . . . . . . . . . . . . . . . . . . . . 2

• 3rd French Horn . . . . . . . . . . . . . . . . . . . . . 2

• 4th French Horn . . . . . . . . . . . . . . . . . . . . . 2

• 1st Trombone . . . . . . . . . . . . . . . . . . . . . . . 3

• 2nd Trombone . . . . . . . . . . . . . . . . . . . . . . 3

• 3rd Trombone . . . . . . . . . . . . . . . . . . . . . . 3

• Bass Trombone . . . . . . . . . . . . . . . . . . . . . . 1

• Euphonium . . . . . . . . . . . . . . . . . . . . . . . . 4

• Tuba . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

• Percussion . . . . . . . . . . . . . . . . . . . . . . . . . 6

• Piano (if needed) . . . . . . . . . . . . . . . . . . . 1

• Harp (if needed) . . . . . . . . . . . . . . . . . . . 1

• String Bass (if needed) . . . . . . . . . . . . . . . 1

3. If wind and percussion players are

shared with Orchestra, rehearsal considerations for

Band members performing with Orchestra should be

2023 - 2024 • Alaska School Activities Association • Music Handbook

arranged for optimum utilization of wind players.

Guest conductors shall be informed of this procedure

prior to music selection.

4. Recommended Orchestra Numbers

are:

• Violin . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

• Viola . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

• Cello . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

• Bass . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

• Viola . . . . . . . . . . . 1 for every 3 or 4 violins

• Cello . . . . . . . . . . . . 1 for every 3 or 4 violins

• Bass . . . . . . . . . . . . 1 for every 4 or 5 violins

• Harp (if needed) . . . . . . . . . . . . . . . . . . . 1

• Piano (if needed) . . . . . . . . . . . . . . . . . . . . 1

• Plus winds and percussion as required by

scores and conductor’s recommendations

— single or double per part.

• Violin students with scores placing fifth, sixth,

seventh, and eighth will be in the second violin

section.

5. Recommended Mixed Choir Numbers

are:

• 1st Soprano . . . . . . . . . . . . . . . . . . . . . . . 10

• 2nd Soprano . . . . . . . . . . . . . . . . . . . . . . 11

• 1st Alto . . . . . . . . . . . . . . . . . . . . . . . . . . 10

• 2nd Alto . . . . . . . . . . . . . . . . . . . . . . . . . 11

• 1st Tenor . . . . . . . . . . . . . . . . . . . . . . . . . 10

• 2nd Tenor . . . . . . . . . . . . . . . . . . . . . . . . 11

• 1st Bass. . . . . . . . . . . . . . . . . . . . . . . . . . 11

• 2nd Bass . . . . . . . . . . . . . . . . . . . . . . . . . 13

Recommended Treble Choir Numbers are:

• 1st Soprano . . . . . . . . . . . . . . . . . . . . . . . 20

• 2nd Soprano . . . . . . . . . . . . . . . . . . . . . . 22

• 1st Alto . . . . . . . . . . . . . . . . . . . . . . . . . . 21

• 2nd Alto . . . . . . . . . . . . . . . . . . . . . . . . . 23

J. TIMELINE

• August 25 (Friday) - Intent forms

due at ASAA office

• September 4 (Monday) - Begin audition

uploading

• September 22 by 11:55 PM (Wednesday) - the

following are due at the ASAA office:

— Applications

— On-line Auditions

• October 11 (Wednesday) - Notification of

status of applicants via fax and/or email.

• October 18 (Friday) - Complete the TAD Policy

requirement for all selected students.

• October 18 (Friday) - the following are due at

the ASAA office:

— On-line Academic Award Form

— Code of Conduct

— On-line Director's Registration Form

— On-line Electronic Eligibility List

— Music Supervision Form

• October 23 (Monday) - DROP DEAD DATE for

Notification of students participating

• November 16 & 17 (Thursday-Friday)

— Rehearsals at Bartlett High School

• November 18 (Saturday)

— Final Dress Rehearsal at West Anchorage

High School

— Gala

Concert at 6:00 p.m. at West Anchorage

High School

FESTIVAL CHAIR’S CHECKLIST

The ASAA Music Coordinator serves as the All-State Music Festival Chairman. As reference, the following

provides guidance for the festival chair in terms of responsibilities and a timeline.

2023- 2024 • Alaska School Activities Association • Music Handbook

JUNE/JULY

Work with ASAA office to prepare and mail Festival details to

high school administrators and music directors. Post Memo #1

and/or the audition requirements on the ASAA web-site.

Gather music and procedure recording information for processing

the choir part-predominant CDs if needed.

Submit to ASAA the information needed to arrange transportation for

visiting guest conductors.

Preview Music Handbook and make corrections

and updates as needed.

For an All-Northwest year (even-numbered years), verify All-

Northwest requirements.

Finalize and prepare the contract with the on-line facilitator for

any updates, changes or procedures involving the on-line audition

system.

AUGUST

Email notification of the posting of the ASAA Music Handbook

on-line to ASAA member schools with music programs and others

who request it.

Develop plans for concert arrangements including publicity, such

as posters, media releases, media coverage, ticket sales and

concert taping.

SEPTEMBER

Collect and code information from Intent Forms to produce a Alaska

State Music Teacher data-base.

Form and meet with the Board of Control which shall consist of

the ASAA Music Chairman, host school or district administrator,

and each of the Group Coordinators for the present year.

Work with Coordinators to have on-line audition adjudicators.

Complete plans for Festival logistics.

Provide program information to ASAA, including guest conductor

biographies and pictures.

Arrange for publicity, recording, photos, certificates, Academic and

First Chair Awards from ASAA.

Work with Coordinators to prepare the information for notification

packets which will go out to students and teachers. This includes a

congratulatory letter, general festival instructions, music, rehearsal

and performance schedules, concert dress information, language

and pronunciation guides, bowings, and metronome makings.

Process application forms, and prepare ranking sheets, and

adjudicator’s instructions.

OCTOBER

Work with on-line adjudicators as needed

Cross reference the adjudicator’s ranking sheets with the director's

roster forms to develop a list of students selected for All-State.

Notify directors and students who have been selected for All-

State.

Mail packets of music and instructions to all students selected and

their directors.

Work with ASAA office to confirm collection of fees and required

paperwork.

Coordinate and review final Festival details.

NOVEMBER

Administer all final paperwork.

Prepare packets with all adjudication forms and distribute to the

directors.

Prepare and distribute registration packets at the festival.

Prepare All-State Festival statistics to present to the music directors

at the All-State Music Directors Meetings held during the Festival.

Prepare agendas and materials needed for the individual All-State

Music Group Directors’ Meetings.

Prepare music director web and cassette awards.

Recruit coordinators for next year's music festival groups, i.e.,

Band Coordinator, Mixed Choir Coordinator, Treble Choir

Coordinator and Orchestra Coordinator if not covered by the

ASAA bid hosting contract.

Administer festival activities, including coordinator oversight,

publicity, house duties, CD orders, master of ceremony, group

photos.

Hold a final evaluation meeting with group coordinators.

Submit final reports to ASAA.

Thank you notes as needed.

DECEMBER

Write and email the final All-State report to all Music directors.

Develop a calendar of Festival deadlines for the next year.

Develop a schedule of Festival activities for the next year.

JANUARY

Secure festival facilities for current year if not covered by the

ASAA bid hosting contract.

Orient Coordinators regarding their festival responsibilities.

Work with Coordinators to secure guest conductors and

accompanists.

FEBRUARY

Issue contracts to guest conductors.

Obtain music lists from guest conductors and help with

arrangements for ordering music.

Prepare preliminary festival budget in cooperation with ASAA

office.

MAY

Notify school directors of the guest conductor selections and the

music lists.

THROUGHOUT THE YEAR

Participate in the quarterly AMEA Conference Call Meetings.

Work with AMEA and the ASAA Board of Directors on festival

matters as needed.

AUDITION REQUIREMENTS

CHAIR SECTIONAL PROCEDURES

ALL-STATE

BAND

2023 - 2024 • Alaska School Activities Association • Music Handbook

2023 ALL-STATE BAND AUDITION MATERIALS FOR BRASS AND WOODWINDS

The 2023 ALL-STATE BAND auditions are using the Western International Band Clinic

Audition Set A with the exception of the Percussion Auditions as they are only to do

the auditions for:

Track 1: Snare Drum, Track 2: Timpani & Track 3: Mallet

The audition order for all instruments:

1. Music Excerpt

2. Chromatic Scale

3. Danny Boy

The exact music for each instrument can be found on the ASAA website at

http://asaa.org/activities/music/music-all-state-music-festival/

under All-State Audition Requirements by individual instruments

All wind and percussion entries for band or orchestra should follow these instructions.

Do not introduce each selection but rather continue through the audition material in the order listed.

Each exercise should be on a separate track.

Directors should be aware that auditions are evaluated on correct notes, articulation tempos, and

rhythms. Speciﬁc exercises show dynamics, tone, and style.

The chromatic scale will show the control throughout the practical range of the instruments.

AUDITION REQUIREMENTS

STUDENT ELIGIBILITY

All students auditioning for ASAA/First National Bank Alaska All-State

Music groups must meet the following requirements in order to be

eligible for participation:

1. Students must be eligible according to their region and individual

school’s rules and regulations.

2. Students must be eligible according to Alaska School Activities

Association (ASAA) requirements.

3. Students must be enrolled in grades 9 - 12.

4. Students must be enrolled in their school's music program. Music

programs shall include any music activity offered by the school

that has a performance objective, or, any music performing class

for which the school awards credit, whether or not that class is

conducted at the school.

5. Students in an “alternative education program” must be enrolled in

a corresponding music class at their School of Eligibility, at which

they may be selected for participation through a competitive

audition process. *

* ASAA may waive the requirement for students enrolled in

alternative education programs or in the event that an individual

school of eligibility does not offer performing music classes

and/or does not offer a band program. The student involved will

need to submit an ASAA Student Eligibility Waiver for ASAA

Music Festival Participation.

6. Each student may submit no more than two auditions for different

instruments and/or one instrument and one vocal audition. If both

auditions are chosen in the audition process, the higher scoring

audition will be selected in consideration of the greater benefit for

the performing groups.

NOTE: Wind, Brass and Percussion participants for the All-State

Symphonic Orchestra will be selected from the top ranking auditions

from the All-State Band.

SELECTION OF AUDITION REQUIREMENTS

As decided by the Alaska Band Directors in November 2019, the All-

State Band will use the audition requirements designated in the ASAA

Music Handbook. There are two different sources of audition band

materials that will be used on a rotating basis. . The band auditions

will rotate between the NAfME and WMEA band auditions for the

specific year hereafter.

The All-Northwest event is organized through AMEA and NAfME, and

takes place during the second semester in February on a bi-yearly

basis. The next All-Northwest event occurs in February 2025.

NOTE: Directors must be a member of NAfME to participate in the

All-Northwest festival for their students to audition and participate in

that festival.

2023- 2024 • Alaska School Activities Association • Music Handbook

2022 WOODWINDS

2022 ALL-STATE BAND and/or ORCHESTRA

AUDITION MATERIALS for PIANO

All sonatina exercises come from the Schirmer’s “Sonatina Album for the Piano, vol. 51” All scales

should be played hands together, 3 octaves ascending and descending. (Quarter note = 160)

Octave scale rhythm should be: quarter note, eighth-eighth, eighth-eighth, eighth-eighth, quarter note.

(Quarter notes are played on the octaves. Do not repeat the top octave notes when descending.)

(Please refer to the AUDITION RECORDING section of the music handbook for more speciﬁc details.)

PIANO – “Sonatina Album for the Piano, vol. 51” published by Schirmer

1. Track 1 G Major Scale

2. Track 2 Eb Major Scale

3. Track 3 B harmonic minor Scale

4. Track 4 F melodic minor Scale

5. Track 5 Pages 82-84: “Sonatina Op.49, No.2” by Beethoven; Mvt.1 Allegre mia nen

troppa;

No repeats. (Half note = 92-96)

6. Track 6 Pages 98-99: “Sonatina Op.20, No.1” by Dusseh; Mvt. 2 Rodno;

No repeats. (Eighth note = 92)

2023 - 2024 • Alaska School Activities Association • Music Handbook

• SECTION ASSIGNMENTS: (e.g. first clar-

inet, second clarinet, etc.) will be based on

submitted auditions. Chair placements and final

festival section assignments (e.g. first clarinet

chair 1, 2, and second clarinet chair 1, 2, etc.)

will be determined by live auditions using the

festival music at the festival site.

It is possible to be given a first section

music part before the festival and to be

placed in the third section music part at

festival. Practice and be prepared!

Separate music is not available for students

to audition for the first part at the on-site chair

auditions. Students need to prepare themselves

on the music they are sent prior to the festival.

Section directors have the option of chang-

ing the seating at the festival after the chair

auditions.

• WIND & PERCUSSION ASSIGNMENTS

FOR SYMPHONIC ORCHESTRA: The

wind, brass and percussion players for

Symphonic Orchestra will be determined by

their ranking on their adjudication scores.

Those with the highest scores will play in the

Orchestra as well as the Band, UNLESS they

have indicated on their application forms that

they do NOT wish to play in the Orchestra. The

final chair auditions at the festival will not affect

those wind and percussion instruments selected

to perform with the orchestra.

• All wind and percussion performers for Orchestra

should be available at the Thursday morning

rehearsal. Consideration must be understood

that about half of the winds and percussion

selected to work with the All-State Orchestra

have never played with an orchestra before

and therefore need more time with the orches-

tra. Students volunteering for orchestra and

subsequently selected for the All-State Orchestra

need to be adequately prepared musically,

mentally and physically.

• The full Symphonic Orchestra rehearsals will be

scheduled to minimally impact Band rehearsal

times. Wind and percussion players will be

expected to attend all Band as well as all Full

Orchestra rehearsals.

• For orchestra, the bass trombone should

be selected as the first chair for the third

trombone part.

• For band, the first alternate String Bass

should be assigned to BAND unless someone

has specifically requested to be placed in

BAND versus being placed in ORCHESTRA. If

there is no alternate string bass player, there is

not one available for the band.

• The String Bass in the All-State Band should also

participate in the Full Orchestra Selection in the

All-State Orchestra.

MUSIC: PURCHASE for ALL-STATE:

The original music will continue to be

purchased by ASD for the All-State Band

and will be on-site for the All-State Music

Festival. This is in compliance with the

instrument part will be digitally sent to each

selected band and orchestra student and

alternate. This will allow all bowings and

needed markings to be done only once

versus having to individually mark them in

each student’s music. This will also aide in

securing that all the music parts will remain

complete for use after the festival.

BAND-SPECIFIC NOTES

2023- 2024 • Alaska School Activities Association • Music Handbook

The procedure for making All-State Band audition

assignments is covered below:

BAND FIRST CHAIR AUDITION

EXPECTATIONS:

1. Band First Chair Auditions should be seated

and completed in ranking order as indicated

from the student’s initial All-State Audition

placement.

2. All instruments in the instrument section should

play the same music.

3. If it is a singleton instrument (Piccolo, Soprano

Sax, English Horn, etc.), that student still needs

to go through a chair audition experience to

be held accountable for the student’s music

preparation.

ALL-STATE BAND COORDINATOR’S

RESPONSIBILITY

1. ASAA will prepare and copy a rating grid for

each instrument section. (See Rating Grid in the

form section of this handbook.)

2. Assign no more than two persons to work with

each instrumental section. At least one of the

two should be a professional for that instrument

and the other should be a music director with

band experience.

3. Set up audition rooms and provide signs on

each audition door. At the registration desk,

provide a sign identifying the audition rooms.

4. Look over the festival music and identify at least

three selections out of the all-state band music

for each instrument as follows:

a. A technical spot

b. Lyrical solo spot

c. Something with a change in dynamic

and/or tempo

d. If a solo is part of the music, that solo section

should be included as part of the chair

auditions in place of a., b., or c. above.

5. Preside over the required Band Orientation

Meeting with all of the First Chair adjudicators

• Explaining the audition purpose, methods

and procedure

• Pass out the rating grids to the audition

music directors

• Review first chair expectations and

procedures

Collect the final rating grids from each section and

make adjustments as needed for chair seating.

7. After the chair auditions, place name tags on

the stands for each instrument section in their

part and ranking order.

8. Turn in the name of the FIRST CHAIR students

along with any new chair seating placements to

the ASAA Music Coordinator for final posting

at the festival.

RESPONSIBILTIES OF MUSIC DIRECTORS

ASSIGNED TO THE BAND CHAIR

SECTIONALS

1. Attend the required First Chair orientation

meeting with the Band Coordinator prior to the

First Chair auditions.

2. Identify each of the students for your instrument

section and place them in the order determined

by the recorded auditions.

3. Play together through the audition sections

identified by the All-State Band Coordinator as

a group.

4. Have each student play the identified sections

individually and rate them using the rating grid

provided.

5. If time permits and the chair adjudicators

concur, after the section has gone through the

individual auditions, invite the first three placed

instruments in each section perform one more

audition for a final decision factor in awarding

the First Chair placement as well as any SOLO

section for their instrument.

6. If time permits, rehearse the band selections.

7. Determine if any seating changes are needed.

8. Give the rating grids to the All-State Band

Coordinator who will then make any necessary

seating changes and then turn the resulting

forms into the ASAA Music Coordinator.

BAND FIRST CHAIR AUDITION PROCEDURES

MIXED CHOIR & TREBLE CHOIR

AUDITION REQUIREMENTS

OCTET PROCEDURES

FIRST CHAIR PROCEDURES

ALL-STATE

CHOIR

2023 - 2024 • Alaska School Activities Association • Music Handbook

STUDENT ELIGIBILITY

All students auditioning for ASAA/First National Bank

Alaska All-State Music groups must meet the following

requirements in order to be considered eligible for

participation:

1. Students must be eligible according to their region

and individual school’s rules and regulations.

2. Students must be eligible according to Alaska

School Activities Association (ASAA) requirements.

3. Students must be enrolled in grades 9 - 12.

4. Students must be enrolled in their school's music

program. Music programs shall include any music

activity offered by the school that has a performance

objective, or, any music performing class for which

the school awards credit, whether or not that class

is conducted at the school.

5. Students in an “alternative education program” must

be enrolled in a corresponding music class at their

School of Eligibility, at which they may be selected for

participation through a competitive audition process.*

* ASAA may waive the requirement for students

enrolled in alternative education programs or in the

event that the an individual school of eligibility does

not offer performing music classes and/or does not

offer a choir program. The student involved will

need to submit an ASAA Student Eligibility Waiver

for ASAA Music Festival Participation.

6. Each student may submit no more than two auditions:

either two vocal auditions for different voice parts

or one vocal and one instrumental audition. If

the two vocal auditions are both chosen in the

audition process, the higher scoring audition will be

accepted. If a student submits a vocal audition and

an instrumental audition, the higher scoring audition

will be selected in consideration of the greater

benefit to the performing groups.

AUDITION REQUIREMENTS

The All-State Choirs will use the audition requirements

designated in the ASAA Music Handbook for each year.

There are three different sets of audition choir materials

that will be used on a rotating basis and may or may

not be separate auditions from the All-Northwest Music

Festival auditions.

For 2023, the Alaska All-State Choir auditions are

the same as the required 2023 All-Northwest choir

auditions and will be using the NAfME All-Northwest

Choral Auditions, Set B.

The All-Northwest event is organized through AMEA

and NAfME, and takes place during the second

semester in February on a bi-yearly basis. The next

All-Northwest event occurs in February 2025. NOTE:

Directors must be a member of NAfME to participate in

the All-Northwest festival for their students to audition

and participate in that festival.

AUDITION REQUIREMENTS

2023 ALL-STATE VOCAL AUDITION MATERIALS

NAfME All-Northwest 2023

Exercises 1, 2, 3 and 4 only.

The exact music for each voice can be found on the ASAA website at

http://asaa.org/activities/music/music-all-state-music-festival/

under All-State Audition Requirements by individual voices

Do not introduce each selection but rather continue throughout the audition materials in the order listed. Each

exercise will be on a different track. All exercises are to be recorded a capella. The correct pitch should be given

only once before each exercise and must be heard on the audition. Students may or may not repeat the “DO” at

the top of the scale. Scales must be sung in the correct octave. (Please refer to the AUDITION RECORDING section

of the music handbook for more speciﬁc details.)

VOCAL AUDITIONS

Track 1: Major Scale

Track 2: Major Scale

Track 3: Chromatic Scale

Track 4: Winter Song

2023- 2024 • Alaska School Activities Association • Music Handbook

• CHOIR ALTERNATES: The first alternate for each

women's choir section will be issued music for both

Treble and Mixed Choirs with the understanding that

they must prepare both sets of music, even though they

may or may not attend the Festival. Students not wishing

to prepare under these terms will be removed from the

alternate list. Directors should notify the ASAA Music

Coordinator (within three days of selection notification)

of those alternates choosing not to prepare under the

defined terms. In these cases, the next highest scoring

alternate in the judges' priority listing will advance.

• FIRST CHAIR: Choir First Chairs will be determined

by a First Chair audition at All-State in a manner similar

to the first chair auditions for band and orchestra.

The three highest scoring auditions will be identified as

FIRST CHAIR candidates in each vocal section based

on their audition ranking. The choir chair auditions will

take place after the Octet auditions.

If there are multiple top auditions with the same score,

which would then to be considered as “not a normal

result”, the choral adjudicator for that section should

make every effort to rank those with the same score by

selecting one of the required exercises to be the “tie

breaker”. i.e. in 2008, there were seven auditions with

the same top score in one choral section. If the choral

adjudicator had used the method outlined above, the

top seven scores would then have been identified as

99-A, 99-B, 99-C, etc.

All choral students are to participate in the OCTET

process explained below. If one of the FIRST CHAIR

CANDIDATES does not pass the Octet audition, they

will be eliminated from the choir First Chair audition.

From a passed motion in 2019, it was declared

that “we keep the choir First Chair auditions as

now organized and outlined in place and allow

the Octet Adjudicators the option of adding two

more first chair candidates for each vocal section.”

(See the Choir Chair Selections for more detailed

information.)

• MEMORIZATION: All music is to be memorized.

However, each choir student should bring a black folder

to the festival in case the guest conductor chooses to use

the music for a particular selection.

• OCTETS: On the first day of the festival, choir students

will be required to sing in octets from the festival

music to demonstrate music preparedness. A student

performing unsatisfactorily will be required to attend

additional part sectionals. Music Directors of those

students requiring additional sectionals are expected to

help in the sectional process at the festival. (See Octet

Procedure below.)

• PART PREDOMINANT CD: A part predominant

learning aide may be available to aide in music

preparedness.

Check the ASAA web site at

http://asaa.org/activities/music/music-all-state-music-

festival/

Scroll down for Choir Part Predominant Information.

Students expressed the desire to be able to practice

with hearing the words as well as the instrument part.

• RECORDING: All exercises must be recorded a

capella. The starting pitch should be given only once

before each exercise and must be heard on the

audition. Failure to include the correct given pitch on

the recording will result in disqualification.

• TREBLE and MIXED CHOIR PLACEMENT FOR

WOMEN: After the audition committee has completed

adjudicating, women voice applications will be ranked

by scores from highest to lowest. For 2023, the ODD-

NUMBERED rankings will start in the MIXED CHOIR

and the EVEN-NUMBERED rankings will start in the

TREBLE CHOIR. Students cannot choose the group to

be placed in. Both choirs are ALL-STATE CHOIRS.

So that the quality of both groups are equalized, the

formula of “2 Treble Choir person to 1 Mixed Choir

persons” shall be followed. For instance those receiving

the following scores would be placed as follows:

99 to Mixed Choir

98 to Treble Choir

97 to Treble Choir

96 to Mixed Choir

95 to Treble Choir

94 to Treble Choir

However, on their application forms, students are asked

to indicate which Alaskan All-State groups they have

previously been selected for so that during their high

school experience, they might experience both the

Mixed and Treble Choirs if selected for All-State.

• CHANGING VOICE PARTS: Students are not to

change voice parts from the one originally assigned.

However, if a male voice significantly changes as part

of their maturation process between the time of their

selection and the All-State Music Festival, ASAA should

be notified as soon as possible and the situation will be

handled on an individual basis.

• INSTRUMENTAL ACCOMPANIMENTS for

CHORAL MUSIC SELECTIONS: If additional

instrumental accompaniments are needed for any of

the choral selections for the Gala Performance, they

should be provided in this order:

a. School Music Directors at the festival

b. Students not selected as All-State participants

from the local area

c. Community Musicians

Under no circumstances, should a student,

participating in a music festival, be pulled from a band

or orchestra rehearsal to provide accompaniment for

a choral group.

CHOIR-SPECIFIC NOTES

2023 - 2024 • Alaska School Activities Association • Music Handbook

On the first day of the festival, choir students will

be required to sing in octets after the large group

rehearsal to demonstrate music preparedness. A student

performing unsatisfactorily will be required to attend

additional sectional rehearsals. Music Directors of those

students requiring additional rehearsals are expected to

help in the extra sectional process and rehearsals.

OCTET PROCEDURE

1. Auditions will take place on Thursday and will be

organized by the Octet Coordinators.

2. Students will be assigned group numbers.

3. Incomplete groups will have students assigned from

other groups by their chair rankings.

The discretion for the musicians using or not using their

music for the octets is left to the Octet Coordinator

and the group managers. The purpose of the octet

is to ensure that the music is learned and not as to

whether or not the music is memorized.

Students are to enter the testing room in the specific

order given by the testing coordinator. They should

bring all their music with them. Only the designated

octet testing conductor will speak to the students

during the testing process. If possible, students should

not be adjudicated by their own music director.

* Mixed Choir octets to be arranged: S1 S2 A1

A2 T1 T2 B1 B2

* Treble Choir octets to be arranged: S1a S2a

A1a A2a S1b S2b A1b A2b

6. The minimum requirement to pass the audition would

be a 67% rating (6 out of 9 points).

7. Following the audition session, the Octet Coordinators

will complete the tally sheet and deliver it to the All-

State Treble Choir and/or All-State Mixed Choir

Coordinator. A final list of those students needing

sectionals should also be given to the ASAA Music

Coordinator which will then be posted.

Music directors of those students who are in need of

improvement will be informed of their status prior to the

Friday morning rehearsal so that appropriate action

can be taken and additional sectionals arranged

as needed. If possible, the music directors of these

students should participate in the additional sectional.

9. Two sectional rooms need to be prepared for the

make-up sessions on Friday morning.

10.

All students are required to participate in an octet even

if they are an alternate called up at the last moment.

Late identified alternates should also plan on attending

the extra part rehearsal on Friday morning.

OCTET COORDINATORS

1. Select three different sections from the All-State music

to be used in the octet procedure. Be careful of the

voice distribution in the sections chosen. Choose

octet sections so that the pitch is firmly established

before the octet section begins. Although the

Octet Coordinators are responsible for selecting

the specific octet musical passages to be sung, the

individual Mixed & Treble Choir coordinators are

welcome to give their input into the selection of the

specific octet passages to be used.

ASAA will identify the group octet personnel for each

group and assign group numbers to each student.

3. ASAA will prepare an Octet rating form for each

student. (See form and grid in the form section.)

4. Complete a final tally sheet for the All-State Treble

Choir and Mixed Choir Coordinators as well as one

for the ASAA Music Coordinator.

5. Organize the directors involved in the octet

procedure as follows:

a. One (1) music director to direct the octet

b. One (1) accompanist

c. 8 music teachers needed to evaluate the octets,

i.e., one for each category as follows:

- T

REBLE CHOIR: SI, S2, A1, A2, SI, S2, A1, A2

- MIXED CHOIR: SI, S2, AI, A2, TI, T2, BI, B2

d. One (1) person to organize the octets outside of

the audition room and to inform students of the

selection order and procedure

Verbally go over the Octet Procedure with the

directors before the octets are brought into the room.

f. Only the Octet Coordinator is to speak to the

students.

After the octets are posted Thursday evening, the

music directors who have students listed for the

additional octet sectional, are to meet together with

the Octet Coordinators to make sectional assignments:

conductor, pianist, section assistants, etc. for the Friday

morning sectional. If a director is not committed to

adjudicate or lead the First Chair auditions also being

held Friday morning, they are expected to be actively

involved in the octet sectionals.

OCTET SCHEDULE

6:00....... Group 1

6:10....... Group 2

6:20....... Group 3

6:30....... Group 4

6:40....... Group 5

6:50....... Group 6

7:00...... Break

7:10 ...... Group 7

7:20....... Group 8

7:30 ...... Group 9

7:40....... Group 10

7:50....... Group 11

8:00....... Group 12

CHOIR OCTET PROCEDURES

2023- 2024 • Alaska School Activities Association • Music Handbook

CHOIR FIRST CHAIR COORDINATOR’S

RESPONSIBILITY

The Choir First Chair Coordinator organizes the Choir

First Chair Auditions.

1. Secure three rooms for auditions: One

of the rooms is to be used by all First Chair

candidates, all First Chair adjudicators and

the First Chair Coordinator for the First Chair

Meeting to be held before the first chair process

begins:

• Treble Choir SSAA

• Mixed Choir SSAA

• Mixed Choir TTBB

2. Each room needs:

• Each section should have 3 contestants.

However, occasionally there are 4 students

competing or sometimes only 2. Please

adjust the materials accordingly. Students

will be eliminated from competing in the first

chair audtions if they do not pass their octet

test the previous day.

• 4 music stands (one for director and one for

each contestant)

• Piano or keyboard

• 4 copies of the selected music passages with

the passages clearly marked for each voice,

One copy for each of the 3 adjudicators and

one for the room director

• 4 copies of the Sight-Reading for the

adjudicators and the room director

• 4 copies of each of the three equal sight-

reading passages. Each section needs new

copies so students can write on them.

Look over the festival music and identify three

selections out of the All-State Choir music for

each voice as follows:

a. A technical spot

b. Lyrical solo spot

Something with a change in dynamic and/or tempo

If a solo is part of the music, that solo section

should not be included as part of the chair auditions.

Repertoire passages should be selected carefully

in regards to division so that all students

auditioning in each voice are singing the same

part. Please mark music selections carefully for

the adjudicators and room directors. This means

that the S1 students may sing a different selection

than the S2 students, etc. For the sake of time,

repertoire passages should not be more than

8 measures.

Although the selection of the First Chair music

sections are the primarily the responsibility of the

First Chair Coordinator, the individual Mixed and

Treble Choir coordinators are welcome to give

their input into the selection of the specific first

chair passages to be used.

Students may use music for the audition;

it does not have to be sung from memory. They

should bring their music and a pencil with them to

the audition.

5. Prepare an 8 measure, sight singing exercise.

Sight-Singing parameters are:

• 8 measures in ¾ or 4/4 time.

• Rhythms no more difficult than a

dotted-quarter and an eighth.

• The exercise will start and end on “DO”.

• The exercise will be in C, F or G Major.

• The melodic motion will be primarily

stepwise with skips in the tonic triad.

• There will be three or more different

exercises of equal difficulty. One for

each contestant.

• All exercises will be in the same key.

6. The ASAA Music Coordinator will prepare and

copy a rating grid for each vocal section and

will identify the students eligible for the First Chair

Auditions. (See Rating Grid in the form section of

this handbook.)

CHOIR FIRST CHAIR AUDITION PROCEDURES

2023 - 2024 • Alaska School Activities Association • Music Handbook

7. Preside over a pre-audition meeting at 7:30

Friday morning for the directors who will be

adjudicating the auditions to pass out materials

and to go over procedures. Give the rating grids

to the adjudicators and review expectations.

8. Preside over a 7:45 AM meeting for all

auditioning students that includes a vocal

warm-up and outlines the procedures for the

auditions that occur from 8 to 9 AM.

9. Place students in the order determined by

the recorded auditions for each section as listed

on the adjudication sheets and direct them to

their

audition room. The three sections needed are:

a) TC: S1-S2-A1-A2

b) MC: S1-S2-A1-A2,

c) MC: T1-T2-B1-B2

10. The following personnel will be needed for each

Chair Audition Room:

• Director

• Accompanist (optional if needed for the

selected passages)

• Three Adjudicators

• All-State Choir Coordinator (if desired)

• All-State Music Festival Coordinator (if desired)

• No other staff, students or parents may be

in the room

• A school music director should not

adjudicate their student if possible

11. Set up audition rooms and provide signs on each

sectional door. At the registration desk, provide

a list and/or sign identifying the audition rooms.

12. Turn in the rating grids from each section.

13. Turn in the name of the FIRST CHAIR students

to the ASAA Music Coordinator who will post the

results by lunch.

14. The decision of the adjudicators, directors and

ASAA is final and may not be contested.

RESPONSIBILTIES OF THE CHOIR FIRST

CHAIR DIRECTORS ASSIGNED TO THE CHOIR

CHAIR AUDITIONS

The director gives the instructions to the students and

guides them through the process. You will need 15

minutes per group and each section will take one hour.

1. Have each student sing the 3 selected music

sections individually and then the sight singing

passage. The three Adjudicators will rate them

using the rating grid provided. Only the room

director should speak to the students during the

process.

2. At the conclusion of the sectional, the Director:

• Sends those students out.

• Places new copies of the sight-singing

materials on each stand, face down.

• Brings the next group in.

Procedure for singing the Selected Passages:

• Director brings the three students into the

audition room with their music and has them

stand in front of the three music stands

• Tell the students that they are to sing

accurately and musically

•

Announce the first song title and the selected

passage, give the starting pitch, and run them

through it once singing altogether, a cappella

• Re-give the starting pitch and Student A sings

through the passage, and then Student B and

then Student C, individually, with a fresh

starting pitch each time, a cappella. Students

may sing using their music; it does not have to

be memorized.

• Repeat with songs 2 and 3, but rotate which

student sings first, second and third. So for

the second song, after singing it though

together once, hear Student B, Student C and

Student A. For the third song, Student C,

Student A, then Student B.

2023- 2024 • Alaska School Activities Association • Music Handbook

4. Procedure for singing the Sight Singing

Passages:

1. One of the three different sight-singing papers

has been placed upside down on each music

stand.

2. The Room Director tells the students:

• They will have 45 seconds to study

• The director will play the starting pitch (tonic)

and tonic triad melodically (do, me, so, me,

do, so, do) before the study time

• They may write on the paper and hum or sing

during the study time

• They may sing on any “system”: solfege,

numbers, plain syllable

3. The director will re-play the tonic and tonic

triad melodically.

• The student may vocalize the tonic and/or tonic

triad before singing

• The student may sing it twice or have one

re-start

• Then the second and third students will each

have 10 additional seconds to study before

singing and will get a new tonic and tonic

triad played.

4. The Room Director sets a timing device for 45

seconds and says “Go” after 45 seconds. The

director tells students B and C to turn over their

papers and begins the process with student A

followed by B and C.

5. The Room Director may count the student in,

if needed, but no other rhythmic assistance

may be given. No other pitch assistance may

be given apart from the initial tonic and tonic

triad.

RESPONSIBILTIES OF FIRST CHAIR

ADJUDICATORS ASSIGNED TO THE CHOIR

CHAIR AUDITIONS

Preferably, the first chair adjudicators will not adjudicate

their own students.

1. The three adjudicators will adjudicate each student

on each selection on the provided score sheet.

2. When the audition is over, the three adjudicators

will collectively decide which of the three students

is awarded the First Chair Award.

3. At the sections conclusion, the rating grids are

to be given to the All-State Choir First Chair

Coordinator who then turns in the results to the

ASAA Music Coordinator.

AUDITION REQUIREMENTS

CHAIR SECTIONAL PROCEDURES

ALL-STATE

ORCHESTRA

2023 - 2024 • Alaska School Activities Association • Music Handbook

STUDENT ELIGIBILITY

All students auditioning for ASAA/First National Bank Alaska

All-State Music groups must meet the following requirements

in order to be considered eligible for participation:

Students must be eligible according to their own

region and individual school’s rules and regulations.

2. Students must be eligible according to Alaska

School Activities Association (ASAA) requirements.

Students must be entered into the SARS activity

reporting system.

4. Students must be enrolled in grades 9 - 12.

Students must be enrolled in their school's music

program. Music programs shall include any music

activity offered by the school that has a performance

objective, or, any music performing class for which

the school awards credit, whether or not that class is

conducted at the school.

6. Students in an “alternative education program” must

be enrolled in a corresponding music class at their

School of Eligibility, at which they may be selected for

participation through a competitive audition process.*

*ASAA may waive the requirement for students

enrolled in alternative education programs or in the

event that the an individual school of eligibility does

not offer performing music classes and/or does not

offer a orchestra program. The student involved will

need to submit an ASAA Student Eligibility Waiver for

ASAA Music Festival Participation.

7. Each student may submit no more than two auditions

for different instruments and/or one instrument and

one vocal audition. If both auditions are chosen in

the audition process, the higher scoring audition will

be selected in consideration of the greater benefit

for the performing groups.

AUDITION REQUIREMENTS

As decided by the Alaska Orchestra Directors in November

2017, the All-State Orchestra will use the audition

requirements designated in the ASAA Music Handbook

for each year. There are two different sets of audition

orchestra materials that will be used on a rotating basis

and may or may not be separate auditions from the All-

Northwest Music Festival auditions.

For 2023, the Alaska All-State Orchestra auditions are

the Alaska All-State 2023 Set B (odd-numbered year)

auditions.

The All-Northwest event is organized through AMEA and

NAfME, and takes place during the second semester in

February on a bi-yearly basis. The next All-Northwest

event occurs in February 2025.

NOTE: Directors, you must be a member of NAfME to

participate in the All-Northwest festival.

AUDITION REQUIREMENTS

2023 ALL-STATE STRING AUDITION MATERIALS

Alaska All-State - Odd-numbered years - Set B

The exact music for each instrument can be found on the ASAA website at

http://asaa.org/activities/music/music-all-state-music-festival/

under All-State Audition Requirements by individual instruments

It is standard procedure in the playing of scales on orchestral string instruments to use a so-called “turn-around”

or “loop” at the beginning and end of the scale. An example in G Major would be to play pitches B-A-G-A-B-

C-D-E-F#-G to begin and the pitches G-F#-E-D-C-B-A-G-B-A-G to end. The adjudicator should make no distinction

between students using the “turn-around” and those who do not. Adjudication of scales should focus on factors

such as pitch, rhythm, bowings and tone quality. Quality of tone and intonation will be a major factor. When

identifying the SOLO SELECTION, please speak loudly and clearly. Suggested statement: "I will be performing

(title of selection), (movement if needed) by (composer)." Please refer to the AUDITION RECORDING section of

the music handbook for more details.

The information below is a brief outline of the required exercises to be recorded.

VIOLIN, VIOLA and CELLO:

Track 1: three octave Major scale

Track 2: three octave Melodic

Minor scale

Track 3: Excerpt

Track 4: Excerpt

STRING BASS:

Track 1: two octave Major scale

Track 2: two octave Melodic Minor

scale

Track 3: Excerpt

Track 4: Excerpt

HARP:

Track 1: Melodic Minor Scale

Track 2: Excerpt

Track 3: Excerpt

2023- 2024 • Alaska School Activities Association • Music Handbook

• String BASS and HARP

INSTRUMENTALISTS:

Please indicate your preference to your

director for the following and mark the

appropriate sections on your application.

O = Auditioning for orchestra only

B/O = Willing to play in orchestra or band

• VIOLIN STUDENTS who also play

VIOLA: Violinists may consider submitting two

auditions: one for violin and one for viola. Many

violin students who study the Suzuki Method

are required to learn both Violin and Viola.

Although these students might be capable of

playing the Viola, they most likely would prefer

to play the Violin at All-State. However, often

there are not enough qualified Viola students to

fill the Viola section of the All-State Orchestra

and students with Viola experience are needed.

Violinists could submit both a VIOLIN and a

VIOLA audition with the following caveat. On

their application blank, they can select the level

of their consideration as follows:

VN: I am willing to participate in the Viola

Section if not selected for Violin.

____Yes ____No

• CHAIR AUDITIONS: At one of the first

rehearsals, auditions will be held for chair and

stand positions in each string section using the

festival music. Practice and be prepared!

• EXERCISES #1 & 2: The style and rhythm

sections on the adjudication form will be

eliminated when adjudicating String exercises

#1 & 2.

• FORMULA FOR STRING BALANCE IS:

a. 1 viola and 1 cello for every 3 or 4 violins

b. 1 double bass for every 4 or 5 violins

This formula shall not limit the size of the violin

section, which shall be determined by the

quality of the auditions within the following

limitations:

— violins = 40

— violas = 12

— cello = 12

— basses = 10

• FINGERINGS: Fingerings should be added

and provided for all auditions.

• BOWINGS: Music bowings for the string

instruments need to be in the music when it is

sent to the students.

• MUSIC LITERATURE: The music literature

selected for Orchestra shall consist of

approximately two-thirds string orchestra music

and one-third full symphonic orchestra music.

• MUSIC: PURCHASE for ALL-STATE: The

original music will continue to be purchased

by ASD for the All-State Orchestra and will be

on-site for the All-State Music Festival. This is in

compliance with the copyright laws. However,

beginning with All-State 2020, each individual

band instrument part will be digitally sent to each

selected orchestra student and alternate. This

will allow all bowings and needed markings to

be done only once versus having to individually

mark them in each student’s music. This will

also aide in securing that all the music parts

will remain complete for use after the festival.

• VIOLIN SECTIONS: Placement in the first

and second violin sections will be determined

by the numerical scores given on the auditions.

Therefore:

a. The four students with the highest scores will

be in the first violin section.

b. Students with scores placing fifth, sixth,

seventh, and eighth will be in the second

violin section.

c. The other violins will be divided equally

between the first and second violin sections.

ORCHESTRA-SPECIFIC NOTES

2023 - 2024 • Alaska School Activities Association • Music Handbook

The final assignment for violins ranked

#9 to #40 is to be determined by the All-

State Orchestra Coordinator. There are

two possibilities. Either violins ranked #9

to #20 go to the first violin section and

violins ranked #21 to #40 go to the second

violin section OR violins #10 to #40 are

alternated between the Violin 1 and Violin

2 sections.

d. Violin students should indicate on their student

application as to which Violin Section they

have previously be placed in at previous

All-State Music Festivals.

All violin alternates will be given VIOLIN II

music.

• STRING BASS:

The first alternate String Bass should be assigned to

BAND unless someone has specifically requested

to be placed in BAND versus being placed in

ORCHESTRA. If there is no alternate string bass

player, there is not one available for the band.

The String Bass in the All-State Band should also

participate in the Full Orchestra Selection in the

All-State Orchestra.

That the String Bass audition literature for All-

State needs to be in F Major and that the String

Bass scale should be limited to two octaves.

• WIND & PERCUSSION students

in Orchestra: All wind and percussion

performers should be available at the Thursday

morning rehearsal. Consideration must be

understood that about half of the winds and

percussion selected to work with the All-State

Orchestra have never played with an orchestra

before and therefore need more time with the

orchestra. Students volunteering for orchestra

and subsequently selected for the All-State

Orchestra need to be adequately prepared

musically, mentally and physically.

The Orchestra Coordinator and the Orchestra

Conductor should communicate as to whether

or not the winds for the full orchestra selection

should be doubled.

• FIRST CHAIR-FIRST VIOLIN / ORCHESTRA

CONCERT MASTER / VIOLIN SOLO

AUDITIONS:

Individual string solos in the festival

music need to be identified before the festival

begins in all string sections. It is “assumed” that

the solos for any string section would be assigned

to the First Chair section candidates.

After the section has gone through the individual

auditions, invite the first three ranked instruments

in each section perform one more audition for a

final decision factor in awarding the First Chair

placement.

a. For any SOLO section in the Viola, Cello

or String Bass festival music, invite the top

three ranked instrumentalists in that section

to separately play the SOLO. Whoever

“wins” the second audition should be

awarded both the SOLO and the FIRST

CHAIR AWARD.

b. For any SOLO section in the Violin

festival music, invite the top four ranked

instrumentalists in that section to separately

play the SOLO. Whoever “wins” the

second audition should be awarded the

SOLO, the FIRST CHAIR AWARD and the

CONCERT MASTER/MISTRESS position.

However, for those solos involving the VIOLIN

SECTION, a discussion with the ASAA Music

Coordinator, the All-State Orchestra Coordinator

and the All-State Orchestra Conductor need to

clarify if that procedure will work for the current

All-State year.

2023- 2024 • Alaska School Activities Association • Music Handbook

ORCHESTRA FIRST CHAIR AUDITION PROCEDURES

The procedure for making All-State Orchestra chair

audition assignments is covered below:

• ORCHESTRA FIRST CHAIR AUDITION

EXPECTATIONS:

1. Orchestra First Chair Auditions should be

seated and completed in ranking order as

indicated from the student’s initial All-State

Audition placement.

2. All instruments in the instrument section

should play the same music.

If it is a singleton instrument (Harp, Piano,

etc.), that student still needs to go through a

chair audition experience to be held account-

able for the student’s music preparation.

• ALL-STATE ORCHESTRA

COORDINATOR’S RESPONSIBILITY

1. ASAA will prepare and copy a rating grid

for each instrument section. (See Rating

Grid in the form section of this handbook.)

2. Assign no more than two persons to work

with each instrumental section. At least

one of the two should be a professional for

that instrument and the other should be a

music director with band experience.

3. Set up sectional rooms and provide signs

on each sectional door. At the registration

desk, provide a sign identifying the section-

al rooms.

Look over the festival music and identify

at least three selections out of the all-state

orchestra music for each instrument as follows:

a. A technical spot

b. Lyrical solo spot

c. Something with a change in dynamic

and/or tempo

d. If a solo is part of the music, that solo

section should be included as part of the

chair auditions.

Preside over the required Orientation Meeting

with all of the First Chair adjudicators

• Explaining the audition purpose,

methods and procedure

• Pass out the rating grids to the audition

music directors

• Review first chair expectations and

procedures

Collect the rating grids from each section and

make adjustments as needed for chair seating.

7. After the chair auditions, place name tags

on the stands for each instrument section in

their part and ranking order.

8. Turn in the name of the FIRST CHAIR stu-

dents along with any new chair seating

placements to the ASAA Music Coordinator

for final posting at the festival.

• RESPONSIBILTIES OF MUSIC DIRECTORS

ASSIGNED TO THE ORCHESTRA CHAIR

AUDITIONS

1. Attend the required First Chair orientation

meeting with the Orchestra Coordinator

prior to the First Chair auditions.

2. Identify each of the students for your

instrument section and place them in

the order determined by the recorded

auditions.

3. Play through the sections identified

by the All-State Orchestra Coordinator as

a group.

4. Have each student play the identified

sections individually and rate them using

the rating grid provided.

5. If confirmed by the Orchestra Group

Coordinator, after the section has gone

through the individual auditions, invite

the top ranked instruments in each

section to perform one more audition for

a final decision factor in awarding the

First Chair placement and/or Solo and/or

Concert Master.

If time permits, rehearse the orchestra

selections.

7. Determine if any seating changes are

needed.

8. Give the rating grids to the All-State

Orchestra Coordinator and after consulting

with them, adjust the instrument section as

needed.

AUDITION RECORDING

AUDITION SUBMITTAL

ALTERNATES PROCEDURES

ON-LINE AUDITION PROCEDURES

ADJUDICATION PROCEDURES

COORDINATOR RESPONSIBILITIES

ALL-STATE

MUSIC FESTIVAL

2023 - 2024 • Alaska School Activities Association • Music Handbook

INSTRUCTIONS PERTAINING TO ALL

STUDENT INSTRUCTIONS FOR RECORDING

1. Students are expected to submit a new audition for

each All-State year.

2. Play or sing the audition requirements specifi-

cally and in order as indicated on the Audition

Requirements List. Each exercise will be on a sepa-

rate track.

3. On-line auditions must be in a MP3 format only.

(For a further explanation of the MP3 process see

ADDENDUM #13 in the Addendum Section of this

Handbook).

4. Additional recording information:

a. NOISE — There is to be no extraneous noise.

Auditions that are difficult to understand are

subject to disqualification. Be certain of record-

ing quality and strive for an acoustically dry (no

echo) recording (flat response).

b. ORDER OF MATERIALS — The audition materi-

als must be recorded as listed on the Audition

Requirements Lists. Material omitted, altered,

or out of order will cause the audition to be

disqualified.

c. ACCURACY/TEMPO — All exercises are to

be played accurately. Tempo markings are to

be followed within 10 m.m. faster or slower

than prescribed. Those exercises which are not

recorded at the indicated tempos (+ or - 10

m.m.) will be graded lower.

d. VERBALIZATION – There is to be no verbal

identification of a student’s name or school on

the audition. The only verbalization required is

for the identification of the one-minute orches-

tra solo excerpt which should include only the

name and composer of the selection. A pre-

ferred statement would be: “I will be performing

(title), movement/section) by (composer).”

5. ETHICS CLAUSE— Recordings must be made with-

out the use of any electronic keyboard, electronic

enhancement, headphones with the pitches being

played, or any other device or aid other than the

recording device. Each exercise is to be recorded

without electronic enhancement or splicing.

6. ADJUDICATOR’S DECISIONS: Because judging

will be done by a select panel scattered throughout

the state, auditions are not available for review. The

judges’ decisions are final.

7. INSTRUCTIONS PERTAINING TO INDIVIDUAL

GROUP RECORDINGS

BAND-SPECIFIC

CHOIR-SPECIFIC

• Exercises must be recorded a capella. The

correct starting pitch should be given only

once before each exercise and must be

heard on the audition. Failure to include

the given pitch on the recording will result in

disqualification.

ORCHESTRA-SPECIFIC

Slow down and speak clearly, distinctly

and loudly when identifying your solo.

DIRECTOR INSTRUCTIONS

FOR PREPARING AUDITIONS

1. INTENT FORM = RECORDING PASSWORD:

Complete and send in to ASAA the ON-LINE

INTENT FORM. After this information is received,

each director will receive a PASSWORD to access

the On-line Audition System as well as instructions

for using the On-Line Audition System.

Remember to include all the musical groups you

will be submitting auditions for on the Intent Form.

i.e. If you are a band director and there is a vio-

lin that performs with your band, you will need to

check both the “submitting auditions for band AND

orchestra” buttons. Otherwise, the on-line system

will not allow the band director to enter an orchestra

audition.

2. Directors are expected to be a part of the

recording process of the audition. The major-

ity of the previous disqualifications are from simple

errors and over-sights that should have been caught

before a final up-loading of the audition.

3. Be certain that students have played or sung the

audition requirements specifically as indicat-

ed and in the correct order.

AUDITION RECORDING

2023- 2024 • Alaska School Activities Association • Music Handbook

DIRECTOR INSTRUCTIONS

REQUIRED MATERIALS

1. Fax, Scan or Mail to ASAA a B/C/O

Application for each student

Complete the on-line B/C/O Audition for each

Student (A roster is automatically created for you

on-line.)

3. Master Eligibility

• For the audition submittal, confirm that students

are eligible to submit an audition by checking

the YES or NO box on the student’s application.

• For the students selected, a formal Electronic

Eligibility is to be submitted into ASAA by the

last Friday in October.

Instructions for Submitting Audition Materials:

1. APPLICATION FORM: A Band / Choir /

Orchestra (B/C/O) Group Application must be

submitted to the ASAA office for each auditioning

student.

• Applications must be signed by the student,

parent/guardian, music director, and administrator.

These forms can be found in the Music Festival

Forms section of this ASAA Music Handbook and on

the ASAA music web site. NOTE: If the signatures

are incomplete, the student may be disqualified.

• If a student submits two auditions, for the

same music group, (i.e., two band auditions,

two choir auditions, etc.), they only need one

application.

• If a student submits two auditions for two

different music groups (i.e. choir and band),

they will need two applications, one for each

group.

AUDITIONS: Directors should listen to all auditions

prior to submission to insure recording instructions

have been followed and the recorded performance

is of sufficient quality to compete at the All-State level.

3. DEADLINE: All forms and auditions are

due to ASAA by the last Wednesday in

September . You may begin uploading your

auditions on the first Monday in September

The On-Line Audition System closes at 11:55

PM on the last Wednesday, September.

4. FEES: At the festival’s conclusion, ASAA will

invoice schools $20 per student selected for All-

State, plus $20 for each audition submitted.

5. SCHOOL GROUP ROSTER SHEET: This Form

is no longer needed as the On-Line Audition system

automatically creates a School Group Roster Sheet.

However, It is strongly suggested that each director

create their individual roster sheet using the PDF

Roster Form in the Music Handbook with their

students in alphabetical order by last name.

DIRECTOR’S CHECK LIST FOR SUBMISSION

It is paramount that you meet the deadlines

in submitting required items to the ASAA

office. When submitting audition material:

Confirm student's eligibility

Confirm that the students are able to play the

instrument or sing the part that they are auditioning

for. Switching instruments / parts is not acceptable.

Submit the following to ASAA at:

(Check the web site for updated information)

B/C/O Application for each student

B/C/O On-line Audition for each student

BAND - SPECIFIC for all instruments:

Indicate band instrumentalist’s preference on

application and audition as follows:

B = willingness to play only in Band

B/O = willingness to play in either Band or

Orchestra

ORCHESTRA-SPECIFIC

Indicate orchestra instrumentalist’s preference:

For BASS and HARP:

O = willingness to play only in Orchestra

B/O = willingness to play in either Band or

Orchestra

For VIOLIN:

VA = willingness to play in the Viola Section if not

selected for Violin

AUDITION SUBMITTAL

2023 - 2024 • Alaska School Activities Association • Music Handbook

ON-LINE AUDITION PROCEDURES

1. Turn in the INTENT FORM for your school’s

music group that will be participating in the All-State

Music Festival.

2. ASAA will then supply you with an All-State

Audition Password which is case sensitive and the

on-line audition web address.

3. Record the student auditions:

• No extraneous noise

• Acoustically dry (no echo)

• Saved as an MP3 recording

• Record each exercise separately making sure

that they are in the correct order given in the

Audition instructions

4. Log into the ASAA Music Audition website by

using your AS On-Line Audition Password. You may

change the password after initially logging in if you

wish to.

5. CLICK on START a NEW AUDITION

6. SELECT a student. The first time you will CREATE a

NEW STUDENT. If that student is submitting more

than one audition, the second time you enter this

screen, their name will appear in a drop down list

of your students.

a. Enter Student’s First Name

b. Enter Student’s Last Name

c. Enter Student’s Grade

d. CLICK Save Student

7. Select an Instrument/voice from the list provided:

i.e., Flute, Violin, Soprano 2.

CAUTION: Do not choose any instrument or voice

proceeded by SE. These SE choices are only to be

used for submitting a Special On-line Audition for

the State Solo & Ensemble Music Festival.

8. CLICK Continue Audition

9. UPLOAD RECORDING making sure that each

exercise is placed in the right position in the right

auditioning order as indicated in the audition

requirements.

a. Upload exercise or track #1

b. Upload exercise or track #2

c. Upload exercise or track #3

d. etc.

10. CLICK back to auditions. You will be able to see:

a. What you have done

b. What you need to do

c. Allows you to Start a NEW audition

d. Allows you to Finish or Delete an audition

“MORE CALL” AUDITION SUBMITTALS:

In the event that a “More Call” announcement is put

out for additional auditions for any voice or instrument,

the students and directors need to put forth their best

efforts and treat the “More Call” opportunity as they

would an initial audition.

DIRECTOR’S CHECK LIST FOR AFTER

NOTIFICATION OF SELECTED STUDENTS

Secure music and Festival instructions for students.

Give packets to students IMMEDIATELY, reviewing

deadlines and requirements.

Rehearse music with the students.

Submit Master Eligibility List, Code of Conduct,

Music Supervision and Director Registration, and

Academic Award forms to ASAA by the last Friday

in October.

If changes occur, follow the Alternate Procedures

below.

Check on each student’s preparedness.

Remind students of live chair placement audition

procedures, and/or octet procedures.

Work with the school, school district or region to

make transportation, housing and meal arrangements

for your students, yourself and chaperones.

Accompany the student to, and supervise the student

at, the festival.

Remind students of expected Concert Behavior at

the Gala Concert including before and after their

performance.

Assist the group coordinator at the festival by

helping with rehearsals, sectionals, chair auditions,

performance preparations as needed.

Participate in the meetings at festival: ASAA Band,

Choir and Orchestra Group Meetings as well as

ABDA, ACDA, and AkSDA Meetings if available

Enjoy the Festival!!

Return the adjudication forms to each applicant.

CHOIR-SPECIFIC DIRECTOR’S CHECKLIST

Assist each choir student in accessing the part-

predominate practice information.

If you have an alternate student, issue the music with

the understanding that it is to be memorized, even

though they may not attend the Festival. (If the

student does not wish to prepare under these terms,

notify the ASAA Music Coordinator within three

days of original notification of selection, so that

another alternate can be advanced.)

CHANGING VOICE PARTS: Students are not to

change voice parts from the one originally assigned.

2023- 2024 • Alaska School Activities Association • Music Handbook

However, if a male voice significantly changes as

part of their maturation process between the time of

their selection and the All-State Music Festival, ASAA

should be notified as soon as possible and the

situation will be handled on an individual basis.

REMEMBER: Music must be memorized

ALTERNATE PROCEDURES

1. NOTIFY ASAA ASAP: Once the participants have

been selected, if you have a student who is unable

to participate in the Festival, contact the ASAA Music

Coordinator at once. If you have a student who,

even at the last moment, cannot attend, contact the

ASAA so that all information is current at all times.

2. MUSIC: Return the music given to the student to

ASAA immediately so that it can be passed on to the

next alternate.

3. PLACEMENT: If an alternate is used, the alternate

will be placed in the last chair of the entire instrument

section, and all other participants will be advanced

one chair. For example, if a clarinet alternate is used,

the alternate will be placed in the last chair of third

clarinets, and all other clarinets above and below the

vacancy would be advanced accordingly.

4. CUT-OFF DATE: Because of inadequate time for

securing and preparing music, alternates may not

be used after a cut-off date prior to the start of

the Festival, and the chair will remain vacant. (In

exceptional circumstances, this cut-off date may be

adjusted only at the discretion of the ASAA Festival

Chairperson in consultation with the Band/Choir/

Orchestra Coordinator and student’s school music

director, based on the readiness of the alternate.)

The final cut-off date for 2023 will be 12:00 Noon

on Monday, November 13, 2023.

5. REHEARSALS: Alternates and other student

observers cannot be accommodated at All-State

Rehearsals due to extremely limited space at

rehearsal venues. Do not bring alternates who have

not been notified that they should attend.

6. CHOIR ALTERNATES: The first alternate for each

women's choir section will be issued music for both

Treble and Mixed Choirs with the understanding that

they must be prepared, even though they may not be

attending the Festival. Students not wishing to prepare

under these terms will be removed from the alternate

list. Directors will notify the ASAA Music Coordinator

(within three days of selection notification) of those

alternates choosing not to prepare under the defined

terms. In this case, the next alternate in the judges'

priority listing will be advanced.

REGARDING THOSE STUDENTS NOT SELECTED

• There is a Board of Review process outlined in

the Forms Section of this Music Handbook for any

concerns the director has about a student audition

and/or selection. However, please consider these

facts:

• If the director does not advocate for their student,

who will?

• A Board of Review process does not guarantee that

a selection decision will be reversed.

• Not all students can be selected.

• Your best musician may not be selected for All-State.

• Some ASAA rules are not negotiable: i.e. adjudicator’s

decisions are final.

• Often there is a very thin line between what is the

“director’s error” and what is the “student’s error”.

• There are lessons to be learned for both being and

not being selected for All-State…both are teaching

moments that need to be taught.

2023 - 2024 • Alaska School Activities Association • Music Handbook

INSTRUCTIONS PERTAINING TO ALL

1. Each adjudicator will follow the instructions

of the Group Coordinator and the procedures out-

lined in this handbook as well as the instructions

sent to them by the ASAA Music Coordinator.

Each audition must be adjudicated within the

specific section for which the student is auditioning.

3. Adjudicators will require that:

a. Audition recording instructions were

followed (since auditions not conforming to

the specific audition recording instructions will

be disqualified) and,

b. Reasons for disqualification, if it occurs,

should be noted in the space on the adjudication

system for comments from the adjudicator.

4. A final adjudication form will be completed

by the on-line audition system for each submitted

audition and will indicate the individual adjudica-

tors’ scores. The adjudicator must fill in a numerical

score in each blank on the form. The total score is

automatically computed.

The adjudicator should and is encouraged to also add

any other appropriate comments for encouragement,

motivation or suggested improvement.

This extra comment procedure is especially needed for

any audition that is disqualified.

The adjudicator must adjudicate as much of a disqual-

ified audition as is possible remembering to mark the

reason for a disqualification in the blank provided.

All

auditions

will be adjudicated using the same

procedure, criteria and scale. The same adjudicator(s)

will adjudicate all

auditions

within each instrumental

category as assigned.

6. At least one, and preferably three (3), alter-

nates (if enough

auditions

are of All-State quality)

will be selected for each section. Alternates will be

listed in priority order (e.g. first alternate, second

alternate, third alternate, etc.) after each section on

the ranking sheet.

7. All adjudication decisions must be based only

upon submitted auditions.

If adjudicators feel that there are not enough quali-

fied applicants to fill a section, they have the pre-

rogative to suggest limiting the section size.

If there are not sufficient qualified

auditions

, and/

or, there are not enough

auditions

to fill a section,

the group coordinator may ask the ASAA Music

Coordinator to put out a call for additional

audi-

tions

. However, ranking preference will be given

to those

auditions

that were timely submitted.

10. Because judging is done by a select panel scattered

throughout the state, auditions are not available for

review, and the adjudicators’ decisions are

final.

11. Exercises will be judged on the following crite-

ria: tone quality, intonation, articulation, dynamics,

musicianship/style, tempo, rhythm, style, technique,

bow, control.

Tempo criteria is –10 or +10 of the stated

tempo marking. In other words, a student can

only lose points in this category if the performed

tempo is slower than 10 mp below the required

tempo marking or faster than 10 mp above the

required tempo marking.

FOR BAND AUDITIONS: In 2013, the Band

Directors moved that the “All-State Band auditions

tempos should be adjudicated as marked and to

eliminate the -/+ 10 mm allowance."

(See the appropriate adjudication form in the Music

Festival Form section for specific judging criteria.)

12.

Whole point and half (.5) points will be used

for scoring, with 1 as the lowest and 10 as the

highest. Scores will be assigned to each category

and then totaled.

13.

Whenever possible, no adjudicator shall judge the

same voice or instrument part two years in a row.

14. There is no geographical criteria for All-State

selection. All participants are chosen on a numeri-

cal ranked order according to the specific numbers

needed for each instrument or voice.

(See General

Information for Recommended Numbers.)

15. Regarding Disqualifications.

a. All exercises need to be listened to and

points awarded even if there is missing material.

Students need to be adjudicated on what is there

even if the exercise will be disqualified for

incompleteness at the conclusion.

b. An

audition

cannot be disqualified if all the mate-

rial appears on one track versus a separate track

for each exercise.

c. The correct beginning pitch must be given for

all

choral exercises. An in-correct, choral beginning

pitch will result in the exercise being disqualified.

Adjudicators have an automatic button to indicate

ADJUDICATION PROCEDURES

2023- 2024 • Alaska School Activities Association • Music Handbook

a DQ and a separate box will allow them to report

the DQ to the ASAA music coordinator as well as

indicating the reason for the disqualification.

16. Confidentiality: Announcements of those stu-

dents selected as participants for All-State should

come from their high school music director and not

the adjudicator who adjudicated that student’s audi-

tion category.

17. It is standard procedure in the playing of scales

on orchestral string instruments to use a so-called

“turn–around” or “loop” at the beginning and

end of the scale. An example in G Major would be

to play pitches B-A-G-A-B-C-D-E-F#-G to begin and

the pitches G-F#-E-D-C-B-A-G-B-A-G to end.

The adjudicator should make no distinction between

students using the “turn-around” and those who do

not. Adjudication of scales should focus on factors

such as pitch, rhythm, bowings and tone quality.

INSTRUCTIONS PERTAINING TO

INDIVIDUAL GROUP ADJUDICATION

BAND

• Band and orchestra section placement is

assigned by adjudicators. Chair placement and

final part assignment takes place following live

auditions on the first morning of the Festival.

• The BASS TROMBONE should be selected as the

first chair for the third trombone part.

• Adjudication should be based on the student per-

formance and not on the quality of the instrument

that was used by the student. This is of particular

concern for the Percussion auditions

CHOIR

•

Men Voice Auditions will be adjudicated by one

adjudicator for each section: Tenor I, Tenor 2, Bass

1 and Bass 2.

•

Because of the large number of submitted Women

Voice Auditions (over 100 for each section), the

Women Voice Auditions will be adjudicated in a two

round Adjudication process as follows for Soprano I,

Soprano 2, Alto 1 and Alto 2 sections:

a. The number of Women Voice Auditions will be

divided into two groups for each women’s voice

section. The first half of the section’s auditions

will be assigned to Adjudicator A. The second

half of the section’s auditions will be assigned to

Adjudicator B.

b. Then the top 25-30 ranked auditions from

Adjudicator A and the top 25-30 ranked

auditions from Adjudicator B will be assigned

to Adjudicator C for a final adjudication and

ranking of the section’s auditions.

•

Choir first chairs will be determined by live audi-

tions on the first day of the festival from the top three

scored auditions for each voice part in each all-state

choir. The chair audition will also include an eight

measure sight reading component.

•

The women voiced applications will be

ranked by scores from highest to lowest.

* If there are multiple top auditions with the same

score, which would then to be considered as a “not

a normal result”, the choral adjudicator for that sec-

tion should make every effort to rank those with the

same score by selecting one of the required exercis-

es to be the “tie breaker”. i.e. in 2008, there were

seven auditions with the same top score in one cho-

ral section. If the choral adjudicator had used the

method outlined above, the top seven scores would

then have been identified as 99-A, 99-B, 99-C, etc.

ORCHESTRA

• When judging exercises #1 and #2 (scales)

eliminate style and rhythm.

• Band and orchestra section placement is

assigned by adjudicators. Chair placement

takes place following live auditions on the first

morning of the Festival.

• The formula for string balance is:

a. 1 viola and 1 cello for every 3 or 4 violins

b. 1 double bass for every 4 or 5 violins

This formula shall not limit the size of the violin

section, which shall be determined by the qual-

ity of the tapes within the following limitations:

violins = 40; violas = 12; cello = 12; basses = 10.

• Placement in the first and second violin

sections will be determined by the numerical

scores given on the tapes. Therefore:

a. The four students with the highest scores will be

in the first violin section.

Students with scores placing fifth, sixth, seventh,

and eighth will be in the second violin section.

c. The other violins will be divided equally between

the first and second violin sections.

• Adjudication of the Solo Piece should include

consideration of the degree of difficulty.

2023 - 2024 • Alaska School Activities Association • Music Handbook

Coordinators will be selected for each of the performing

groups: Band Coordinator, Mixed Choir Coordinator,

Treble Choir Coordinator, and Orchestra Coordinator.

* Presently, the All-State Music Festival is hosted by the

Anchorage School District who was awarded the oppor-

tunity to host this festival with a three year bid, 2023-

2025. As such, some of the responsibilities originally

delegated to the Group Coordinators are now being

fulfilled by the ASD Music Department and are noted

with an ASD or +ASD marking for that assignment.

RESPONSIBILITIES OF ALL

ASAA recommends to ASD:

That before one of the ASD Music Directors serves as

an Assistant Group Coordinator for one of the All-State

groups that they have worked at least one year as an

ASD High School Music Director with students partici-

pating in the All-State Music Festival and that they have

served as an Assistant Group Coordinator for the All-

State group that they will be potentially working with in

the future.

1. RESPONSIBILITIES: The responsibilities of the

Coordinators will include assisting the ASAA Music

Festival Coordinator with the:

a. Selection of guest conductors for the Festival.

Selection of adjudicators for the auditions.

c. Assisting with the adjudication process as needed.

Preparing the student music packets for their group.

e. Preparing a rehearsal schedule in coordination

with the other music groups.

f. Working with the guest conductors for coordi-

nating the materials and information needed

for their group.

g. Acquiring and rehearsing with needed piano

and instrumental accompanists. + ASD

h. Administering the general logistics for the festi-

val for their group. Identify and reserve specific

areas for chair auditions and octets.

i. Overseeing the chair auditions and octets at

the festival.

j. Supervising the group, sectionals, rehearsals,

and performances at the festival.

ASSISTING WITH THE ADJUDICATION PROCESS:

a. Secure an adjudicator, or section leader for

each adjudication area who is a specialist in

that voice or instrument.

b. Prepare copies of the appropriate music for

each adjudicator to go in the adjudication pack-

ets prepared by the ASAA Festival Chairman

which includes the duties and responsibilities

for all adjudicators.

c. Go over the ranking order and confer with

the ASAA Music Coordinator as to how the

instruments should be grouped. i.e. how many

1sts, 2nds, number of alternates, those not

recommended, etc.

3. STUDENT MUSIC PACKETS: The Group

Coordinators will prepare a student music packet

for each participant plus all first alternates. This

music packet will be added to a student packet

prepared by ASAA which will include festival and

rehearsal schedules plus any specific music notes.

• Label packets on the clasp side, below the flap.

• Needs to be ready by the first week in October

and taken to the ASAA office.

4. GUEST CONDUCTORS:

The Coordinator will

be responsible for aiding in the selection of a guest

conductor for their group, and in coordinating the

transportation of the guest conductors to and from the

festival site. +ASD

COORDINATE INDIVIDUAL SCHOOL MUSIC

DIRECTORS: Using the submitted director’s regis-

tration forms, the coordinators will assign individual

school music directors attending the festival to assist

with rehearsals, sectionals, chair auditions, octets,

transportation, and performance any needs.

GIFTS: Select and organize the gift to be presented

to the visiting conductors and choir accompanists

during the dress rehearsal on Saturday with those

who are to make the presentation.

7. LOGISTICS: The Coordinators will assist the

ASAA Music Festival Chairman with general logis-

tics for the festival rehearsals, sectionals, and con-

cert rehearsals and performance.

a. SCHOOL NEEDS:

• Four rehearsal areas

• Areas for coats & cases if rehearsal room is too small

• Hospitality room for directors.

• Internet area

COORDINATOR RESPONSIBILITIES

2023- 2024 • Alaska School Activities Association • Music Handbook

• Director meeting rooms

• Parking considerations – ROTC

• Lunch area & schedule for students. Let the lunch-

room staff know a month ahead of time that there will

be 400 extra students and music directors to feed

Thursday and Friday.

• Lunch area and lunch catering for conductors,

accompanists & coordinators

• Concession area if you choose to have one. It

should open mid morning on Thursday and continue

through Friday afternoon.

• Registration area (ASAA manages at festival)

• Chair and Octet audition areas

• Warm-up rooms are needed for students to use

before their chair auditions

• Coordinate with ASD Fine Arts department to assure

there are enough chairs, stands, choral risers, musi-

cal equipment +ASD

• Welcome meeting area for students and directors

b. PERFORMANCE NEEDS:

• Adequate chairs, stands and instruments +ASD

• Sound shell

• Holding areas for students and cases for each of

the four groups

• Podium with microphone

• Memorabilia and ticket area (ASAA manages

at festival)

8. SUPERVISION OF GROUP REHEARSALS: The

Coordinators will supervise group rehearsals at

the festival by working with the guest conductor,

the school administrators, the ASAA Music Festival

Chairman, the students and music directors.

a. BEFORE ALL STATE:

• Set up rehearsal areas

• Make sure that there are extra chairs for

directors to observe rehearsals

• Remind your own daily students where they

are to go for the next two days.

• Review conductor transportation

• Remind music directors that are transporting

conductors of pick-up times

•

Remind security and administration of the event

•

Arrange for extra lunches for visiting musicians

& directors. Approximately, 350 people

• Arrange for catered lunches for conductors,

accompanists & coordinators (ASD)

• Confirm lunchroom needs for all

• Confirm the directors who are doing the

chair and octet auditions

• Put directions and signs around the school

• Pick up conductor at the airport if needed

• Put name tags on the front of the stands for

Band & Orchestra

• Put part assignments on the chairs for Mixed

& Treble Choir

• Assign coordinator to lead the Welcome Meeting

b. SUPPLIES TO HAVE ON HAND:

• Chairs, stools, table, stand, etc. for conductor

• LOTS of water for you and conductor

• Pencils

• Instrument needs, i.e.: mutes, strings, end pin

stoppers, reeds

• Band aids, finger nail clippers

c. DAY 1 - THURSDAY:

• Arrive early

• Confirm room set up

• Attend the Welcome Meeting

• Meet with student aides for assignments

• Ensure there are food & beverages in the

hospitality room (ASD)

• Arrange for water/beverage for conductor

• Make sure signs are up for chair auditions

• Make sure there are arrangements for the

conductor’s dinner

• If catered luncheon for conductors, arrange

for a student to wait by the door for the

conductor lunches at 11:00 AM (ASD)

• Set up for conductor luncheon at 11:00 AM

• Confirm room for director meetings

• Have seating chart ready

• Introduce conductor and outline procedures

and schedule

• Be with your group at the beginning of each

session to make announcements

• Be with your group right before breaks to

make announcements

• Reinforce expectations of students for

rehearsal conduct, i.e.: no cell phones, i-pods,

hats, etc. as dictated by your school.

• Reinforce expectations of students before first

break, i.e. no roaming, lunch times, available

restrooms, etc.

d. DAY 2 - FRIDAY:

• Review conductor transportation

• Review hospitality needs (ASD)

• Meet with student aids for assignments

• Confirm lunch for conductors as above (ASD)

• Confirm dinner for conductors &

coordinators (ASAA)

•

Help in the arrangements of transporting instruments,

stands and chairs to the concert site (ASD)

• Choir: Arrange final standing arrangement

before Saturday

• Other items as outlined above for Day 1

e. DAY 3 - SATURDAY:

• Review conductor pick-up and drop-off

• Have seating chart for set-up

2023 - 2024 • Alaska School Activities Association • Music Handbook

• Give conductor gift to the concertmaster for

presentation at the dress rehearsal

• Remind students of home room, sit in balcony,

when to leave to get ready for the concert,

how to enter and exit stage.

• Participate in and help with the group picture

at the dress rehearsal

• Assist and help with the first chair group

pictures for each group and each individual

first chair recipient

f. CONCERT CONCLUSION:

• collect music after the concert

• clean up group’s equipment, warm-up room, etc.

g. FINAL EVALUATION:

• Participate in the final Festival evaluation with

ASAA & ASD

GROUP COORDINATOR’S

RESPONSIBILITIES PERTAINING TO

INDIVIDUAL GROUPS

BAND AND ORCHESTRA COORDINATORS:

1. CHAIR PLACEMENT AUDITIONS for BAND

and ORCHESTRA: Prior to the festival, the Band

and Orchestra Coordinators will prepare for chair

placement auditions. They will secure no more than

two adjudicators for each section and designate

one as the section leader, with each committee

including at least one adjudicator with expertise

on the appropriate instrument. At the start of the

festival, they will provide each audition section with

a packet including:

• Two copies of the required festival music, detail-

ing exact measures to be played

• ASAA chair placement rating sheet for each student

• ASAA will prepare a final ranking sheet

• If found appropriate and necessary, the chair

placement adjudicators may re-assign chair

assignments for the festival after confirming with

the group coordinator.

• Keep all instruments within parts and choose the

chair within that part unless drastic circumstanc-

es occur. EX: All first clarinets together, second

clarinets together, etc.

• Practice rooms for wind players need to be

available before their chair auditions.

2. It may be necessary to assign a Percussion

Coach for the Percussion section:

• Rehearses and coordinates the “choreography” of

the percussion section

• Assist band, choir and orchestra coordinators in

borrowing and transporting percussion to rehearsal

and performance sites.

• Lead band percussion sectionals

•

Gives individual coaching to percussionists as needed

• Assist percussionists as needed during rehearsals

CHOIR COORDINATORS:

1. SECTIONAL and/or OCTET SESSIONS for

CHOIR: Prior to the festival, the Choir Coordinators

will prepare for the chair and/or octet sessions for

the choir. They will secure a session leader and an

accompanist if needed. (See the Choir Octet Section

of this handbook for more detailed instructions.)

Working with the ASAA Music Coordinator, a

separate Octet Coordinator may be assigned this

responsibility.

FIRST CHAIR AUDITIONS for CHOIR: Prior

to the

festival, the Mixed Choir and Treble Choir Coordinators

will prepare for First Chair auditions. They will secure

no more than three adjudicators, a director and an

accompanist for each First Chair section. (See the Choir

First Chair Section in this handbook for more detailed

instructions.)

Working with the ASAA Music Coordinator, a separate

First Chair Coordinator may be assigned this responsibility.

ORCHESTRA COORDINATORS:

1. SYMPHONIC ORCHESTRA:

a. The wind and percussion players for Symphonic

Orchestra will be determined by their ranking

on their audition scores. Those with the highest

scores will play in the Orchestra as well as the

Band, UNLESS they have indicated on their

application forms that they do NOT wish to play

in Orchestra.

b. The full Symphonic Orchestra rehearsals will be

scheduled to minimally impact Band rehearsal

times. Wind and percussion players will be

expected to attend all Band as well as Full

Orchestra rehearsals.

2. ORCHESTRA MUSIC LITERATURE: The music

literature selected for Orchestra shall consist of

approximately two-thirds string orchestra music and

one-third full symphonic orchestra music.

3. STRING BOWINGS: Music bowings for the string

instruments need to be in the music when it is sent

to the students.

2023- 2024 • Alaska School Activities Association • Music Handbook

SPECIFIC HOST SCHOOL DISTRICT

RESPONSIBILIES:

Presently, the All-State Music Festival is hosted

by the Anchorage School District who was

awarded the opportunity to host this festival

with a three year bid, 2023-2025. Specific

host responsibilities are:

1. BEFORE FFESTIVAL

• Order the music for each of the All-State groups. The

conductor’s music selections need to be to ASAA

by April 1, to the hosting school district by April

15 and the actual music to the group coordinator’s

by September 15 to be placed in the student pack-

ets. Conductor’s will need to provide the following

for each of their selected pieces: title, composer,

publisher, vendor number and from who and/or

where the music can be purchased.

• Assist the group coordinators in coordinating the

transportation of the guest conductors to and from the

festival site.

• Maintain the Hospitality room for directors. Supply

with food & drinks.

• Assist the group coordinators in gathering adequate

chairs, stands, choral risers, instruments and other

needed musical equipment for the rehearsals and

performance.

• Arrange for catered lunches for conductors, accom-

panists & coordinators.

• Procure the Gala Concert MC.

• Procure group room monitors for the Gala Concert.

• Procure ushers for the Gala Concert.

2. DAY 1 - THURSDAY:

• Ensure there are food & beverages in the hospitality

room

• Set up for conductor luncheon at 11:00 AM

3. DAY 2 - FRIDAY:

• Review hospitality needs

• Confirm lunch for conductors as above

• Set up for conductor luncheon at 11:00 AM

• Help in the arrangements of transporting instru-

ments, stands and chairs to the concert site

4. CONCERT:

• Assist the Concert Master of Ceremonies

5. AFTER FESTIVAL:

• Participate in the final Festival evaluation with

ASAA & the group coordinators.

ASD FINE ARTS

ALL-STATE MUSIC FESTIVAL RESPONSIBILITIES

1. Identify the group coordinators for each performing

group.

2. Identify the building coordinator for Saturday’s

rehearsals and the room monitors.

3. Secure the site rooms.

4. Contact ASAA Festival Chair in April to order the

music for the All-State Band, Mixed Choir, Orchestra

& Treble Choir. The music is ordered in May so

that it will have arrived by August. All of the music

should be stamped and numbered before it goes to

the site coordinators.

5. Contact the on-site coordinators for the number of

chairs, stands and other large equipment that is

at the host school. Arrange truck transfers to have

enough equipment for the festival rehearsals at

the host site and the performance site, West

Anchorage High School.

6. Provide food and drink for the hospitality room.

7. Coordinate with the ASAA Festival Chair to arrange

lunches for the conductors’ and accompanists’

lunches on Thursday and Friday.

8. Contact the ASAA Festival Chair and decide on an

MC for the concert.

9. Arrange for ushers for the Gala Concert.

10. Contact ASD music teachers to help with logistics for

the dress rehearsals and the concert. Room monitors

are also needed.

11. Collect music from the on-site coordinators the week

after the concert.

ALL-STATE

MUSIC FESTIVAL

FORMS

Band, Choir and Orchestra Applications

Band, Choir and Orchestra Director’s Registrations

Band, Choir and Orchestra Adjudication Forms

Choral Placement Work Sheet

Choir First Chair Audition Rating Grid

Instrument First Chair Audition Rating Grid

Choir Octet Form

Choir Master Octet Tally Form

Band, Choir, Orchestra Music Worksheet Forms

All-State Music Festival Evaluation Form

Authorization for Assistance in the Recording of the Student’s

Alaska All-State Music Audition

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

BAND APPLICATION for

Is the student auditioning for more than one section/group?

No *Yes. List both: 1) 2)

* Note: If both auditions are chosen in the audition process, the higher scoring audition will be selected in consideration of the greater benefit to the performing group

Student’s Name (please print clearly) Grade (9-12)

Year

STUDENT

Instrument

If selected for All-State Band, I am willing to participate in the orches-

tral wind or percussion sections. Yes No

Orchestra Participation

Student Oath

Director’s Name Director’s Signature Date

______ / _____ / _____

BAND/MUSIC DIRECTOR

I attest that the student has not made use of any electronic keyboard, electronic enhancement, headphones with the pitches being played, etc. Each

exercise was completed in one recording and was not a spliced compilation of other recordings. The above information is accurate, and I will be

responsible for the applicant’s learning all music and attending all rehearsals. This student is a member of the school's music program.

Principal’s Name Principal’s Signature

Date

______ / _____ / _____

PRINCIPAL

I understand the plans for the ASAA/First National Bank Alaska All-State Music Festival and approve this application.

Student’s Signature Date

______ / _____ / _____

If selected, I will come to the ASAA/First National Bank Alaska All-State Music Festival with my music completely prepared. I will attend ALL

rehearsals, be prompt, and conduct myself in accordance with ASAA’s Code of Conduct at all times. If not, I understand that I may be disqualified

from further festival participation and may be sent home immediately. My audition was made without using any electronic keyboard, electronic

enhancement, headphones with pitches being played, etc. Each exercise was completed in one recording and was not a spliced compilation of

other recordings.

Parent/Guardian’s Name Parent/Guardian’s Signature Date

______ / _____ / _____

PARENT/GUARDIAN AGREEMENT

If selected, my son/daughter has my permission to attend the ASAA/First National Bank Alaska All-State Music Festival. I understand the above

rules and obligations which my son/daughter has agreed to follow, and I expect him/her to honor them as stated. If not, I understand that my

son/daughter may be disqualified from further festival participation and may be sent home immediately at the school district’s discretion.

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

Student currently meets all ASAA & TAD

eligibility requirements to participate.

YES NO

School Name

2023- 2024 • Alaska School Activities Association • Music Handbook

STUDENT

Soprano Alto Tenor Bass

Voice Part - Please Circle:

I II

Circle Section:

Circle all that apply:

9th: Choir Group: MC None TC

10th: Choir Group: MC None TC

11th: Choir Group: MC None TC

Alaska All-State Choir Experience

Director’s Name Director’s Signature Date

______ / _____ / _____

CHOIR/MUSIC DIRECTOR

I attest that the student has not made use of any electronic keyboard, electronic enhancement, headphones with the pitches being played, etc.

Each exercise was completed in one recording and was not a spliced compilation of other recordings. The above information is accurate, and I

will be responsible for the applicant’s learning all music and attending all rehearsals. This student is a member of the school's music program.

Principal’s Name Principal’s Signature

Date

______ / _____ / _____

PRINCIPAL

I understand the plans for the ASAA/First National Bank Alaska All-State Music Festival and approve this application.

Student’s Signature Date

______ / _____ / _____

If selected, I will come to the ASAA/First National Bank Alaska All-State Music Festival with my music

completely prepared. I will attend ALL rehearsals, be prompt, and conduct myself in accordance with

ASAA’s Code of Conduct at all times. If not, I understand that I may be disqualified from further festi-

val participation and may be sent home immediately. My audition was made without using any elec-

tronic keyboard, electronic enhancement, headphones with pitches being played, etc. Each exercise

was completed in one recording and was not a spliced compilation of other recordings.

Student Oath

Parent/Guardian’s Name Parent/Guardian’s Signature Date

______ / _____ / _____

PARENT/GUARDIAN AGREEMENT

If selected, my son/daughter has my permission to attend the ASAA/First National Bank Alaska All-State Music Festival. I understand the above

rules and obligations which my son/daughter has agreed to follow, and I expect him/her to honor them as stated. If not, I understand that my

son/daughter may be disqualified from further festival participation and may be sent home immediately at the school district’s discretion.

Is the student auditioning for more than one section/group?

No *Yes. List both: 1) 2)

*Note: If both auditions are chosen in the audition process, the higher scoring audition will be selected in consideration of the greater benefit to the

performing group.

Student’s Name (please print clearly) Grade (9-12)

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

Student currently meets all ASAA & TAD

eligibility requirements to participate.

YES NO

School Name

ALL-STATE MUSIC FESTIVAL

CHOIR APPLICATION for

Year

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

Instrument

Band Participation for String Bass and Harp

Director’s Name Director’s Signature Date

______ / _____ / _____

ORCHESTRA/MUSIC DIRECTOR

I attest that the student has not made use of any electronic keyboard, electronic enhancement, headphones with the pitches being played, etc.

Each exercise was completed in one recording and was not a spliced compilation of other recordings. The above information is accurate, and I

will be responsible for the applicant’s learning all music and attending all rehearsals. This student is a member of the school's music program.

Principal’s Name Principal’s Signature

Date

______ / _____ / _____

PRINCIPAL

I understand the plans for the ASAA/First National Bank Alaska All-State Music Festival and approve this application.

Student’s Signature Date

______ / _____ / _____

If selected, I will come to the ASAA/First National Bank Alaska All-State Music Festival with my music completely prepared. I will attend ALL rehearsals,

be prompt, and conduct myself in accordance with ASAA’s Code of Conduct at all times. If not, I understand that I may be disqualified from further

festival participation and may be sent home immediately. My audition was made without using any electronic keyboard, electronic enhancement,

headphones with pitches being played, etc. Each exercise was completed in one recording and was not a spliced compilation of other recordings.

Student Oath

Parent/Guardian’s Name Parent/Guardian’s Signature Date

______ / _____ / _____

PARENT/GUARDIAN AGREEMENT

If selected, my son/daughter has my permission to attend the ASAA/First National Bank Alaska All-State Music Festival. I understand the above

rules and obligations which my son/daughter has agreed to follow, and I expect him/her to honor them as stated. If not, I understand that my

son/daughter may be disqualified from further festival participation and may be sent home immediately at the school district’s discretion.

STUDENT

Is the student auditioning for more than one section/group?

No *Yes. List both: 1) 2)

*Note: If both auditions are chosen in the audition process, the higher scoring audition will be selected in consideration of the greater benefit to the

performing group.

Student’s Name (please print clearly) Grade (9-12)

Solo: Composer:

Student currently meets all ASAA & TAD

eligibility requirements to participate.

YES NO

Violin (if submitting a Violin and a Viola audition)

I am willing to participate in the All-State Band. ______Yes ______No

I am willing to participate in the Viola Section if not selected for Violin. ______Yes ______No

School Name

ALL-STATE MUSIC FESTIVAL

ORCHESTRA APPLICATION

for

Year

Alaska All-State Orchestra Experience:

9th: Vn I ___ Vn2 ___ 10th: Vn I ___ Vn2 ___ 11th: Vn I ___ Vn2 ___

2023- 2024 • Alaska School Activities Association • Music Handbook

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

ALL-STATE MUSIC FESTIVAL

BAND DIRECTOR’S REGISTRATION

ASAA/FIRST NATIONAL BANK ALL-STATE MUSIC FESTIVAL

Hosted by the Anchorage School District in Anchorage, Alaska

ATTENTION ALL BAND DIRECTORS:

Please complete this on-line registration form at

http://asaa.org/activities/music/all-state-band-directors-registration/

SchoolName

Email Daytime Phone Evening Phone

I WILL WILL NOT be attending this year's All-State Music Festival in Anchorage

If you will be coming to the Festival, please check the areas that you would be willing to assist in:

CHAIR AUDITIONS SECTIONALS STAGE SET UP & CHANGE

CONCERT SEATING with Students

CONDUCTOR TRANSPORTATION (check day and activity availability)

Thursday rehearsal: Hotel to rehearsal Dinner Rehearsal to hotel

Friday rehearsal: Hotel to rehearsal Rehearsal to Dinner Dinner to hotel

Saturday rehearsal: Hotel to rehearsal Rehearsal to hotel

Saturday afternoon: Sightseeing and shopping host

Saturday concert: Hotel to concert Concert to hotel

I would prefer to work with auditions and/or sectionals on the following instruments:

(Please indicate your preference: 1 = first choice, 2 = second choice, 3 = third choice.)

FLUTE/PICCOLO CLARINET SAXOPHONE

OBOE/ENGLISH HORN BASSOON TRUMPET

FRENCH HORN TROMBONE BARITONE

TUBA PERCUSSION PIANO

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

ALL-STATE MUSIC FESTIVAL

CHOIR DIRECTOR’S REGISTRATION

ASAA/FIRST NATIONAL BANK ALL-STATE MUSIC FESTIVAL

Hosted by the Anchorage School District in Anchorage, Alaska

ATTENTION ALL CHOIR DIRECTORS:

Please complete this on-line registration form at

http://asaa.org/activities/music/all-state-band-directors-registration/

I WILL WILL NOT be attending this year's All-State Music Festival in Anchorage

If you will be coming to the Festival, please check the areas that you would be willing to assist in:

CHAIR AUDITIONS SECTIONALS STAGE SET UP & CHANGE

CONCERT SEATING with Students

OCTETS PIANO for SECTIONALS

CONDUCTOR TRANSPORTATION (check day and activity availability)

Thursday rehearsal: Hotel to rehearsal Dinner Rehearsal to hotel

Friday rehearsal: Hotel to rehearsal Rehearsal to Dinner Dinner to hotel

Saturday rehearsal: Hotel to rehearsal Rehearsal to hotel

Saturday afternoon: Sightseeing and shopping host

Saturday concert: Hotel to concert Concert to hotel

I would prefer to work with auditions and/or sectionals on the following voices:

(Please indicate your preference: 1 = first choice, 2 = second choice, 3 = third choice.)

SOPRANO I SOPRANO II ALTO I ALTO II

TENOR I TENOR II BASS I BASS II

SchoolName

Email Daytime Phone Evening Phone

2023- 2024 • Alaska School Activities Association • Music Handbook

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

ALL-STATE MUSIC FESTIVAL

ORCHESTRA DIRECTOR’S REGISTRATION

ASAA/FIRST NATIONAL BANK ALL-STATE MUSIC FESTIVAL

Hosted by the Anchorage School District in Anchorage, Alaska

ATTENTION ALL ORCHESTRA DIRECTORS:

Please complete this on-line registration form at

http://asaa.org/activities/music/all-state-band-directors-registration/

I WILL WILL NOT be attending this year's All-State Music Festival in Anchorage

If you will be coming to the Festival, please check the areas that you would be willing to assist in:

CHAIR AUDITIONS SECTIONALS STAGE SET UP & CHANGE

CONCERT SEATING with Students

CONDUCTOR TRANSPORTATION (check day and activity availability)

Thursday rehearsal: Hotel to rehearsal Dinner Rehearsal to hotel

Friday rehearsal: Hotel to rehearsal Rehearsal to Dinner Dinner to hotel

Saturday rehearsal: Hotel to rehearsal Rehearsal to hotel

Saturday afternoon: Sightseeing and shopping host

Saturday concert: Hotel to concert Concert to hotel

I would prefer to work with auditions and/or sectionals on the following instruments:

(Please indicate your preference: 1 = first choice, 2 = second choice, 3 = third choice.)

VIOLIN I VIOLIN II VIOLA

CELLO STRING BASS HARP

PIANO

SchoolName

Email Daytime Phone Evening Phone

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE BAND BRASS and

WOODWINDS ADJUDICATION FORM

Adjudicator’s Signature

Adjudicator’s Comments

CATEGORY

Intonation:

tone, touch control

Rhythm

Tempo

Dynamics

Technique:

pedaling, dampening, articulation

Accuracy:

Interpretation:

style, phrasing, expression,

finesse, articulation

Total each exercise

Possible Points

Total of all exercises combined

(______________ points possible)

10050 50 50 50 100

EX. 5EX. 4EX. 3EX. 2EX. 1

PT VALUE

SCORING INSTRUCTIONS

This form is for PIANO if needed in the All-State Band or Orchestra. Grade each category using a scale of 1 to 10,

with 1 = lowest and 10 = highest. Score with whole points and half (.5) points only. Total the score for each exercise,

and then total all the exercises combined.

EX. 6

NA NA NA NA

ALL-STATE BAND or ORCHESTRA

PIANO ADJUDICATION FORM

Student No.

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE CHOIR

ADJUDICATION FORM

EXERCISE #1 - LOW SCALE:

EXERCISE #2 - HIGH SCALE:

EXERCISE #3 - CHROMATIC SCALE:

SCORING INSTRUCTIONS - Grade each exercise using a scale of 1 to 20/25/30/60 with

1 = lowest and 20/25/30/60 = perfection. Score with whole points and half (.5) points only.

Total the score for each exercise, and then total all the exercises combined. Total maximum points = 130.

ADJUDICATION CRITERIA SHALL BE:

PITCH: Correct Intonation MUSICALITY: a) Legato line, b) phrasing, c) dynamics and d) steady tempo

20 pts possible

30 pts possi-

EXERCISE #1

Total Points

(copy to page 2)

Voice (check one)

Soprano I II Alto I II Tenor I II Bass I II

Quarter note = m.m. 72 (1-20 points possible). Deduct 1 point for each degree of scale

out-of-pitch. Students may or may not repeat the “DO” at the top of the scale.

Circle out of pitch notes:

DO RE MI FA SO LA TI DO

DO TI LA SO FA MI RE DO

PITCH

(15 points possible)

MUSICALITY

(2 points possible)

TONE QUALITY

(3 points possible)

EXERCISE #2

Total Points

(copy to page 2)

Quarter note = m.m. 72 (1-20 points possible). Deduct 1 point for each degree of scale

out-of-pitch. Students may or may not repeat the “DO” at the top of the scale.

Circle out of pitch notes:

DO RE MI FA SO LA TI DO

DO TI LA SO FA MI RE DO

PITCH

(15 points possible)

MUSICALITY

(2 points possible)

TONE QUALITY

(3 points possible)

EXERCISE #3

Total Points

(copy to page 2)

All exercises are to be sung a cappella (without instrument).

The pitch should be given only once before each exercise and must be heard on the audition.

Page 1 of 2

Student No.

Beginning on the ﬁrst note, sing the CHROMATIC SCALE exercise upward

in half steps to the octave.

Take a breath.

Then sing the CHROMATIC SCALE exercise downward in half steps.

You may use solfege or a single syllable.

This exercise will encompass a total of 13 different pitches upward, a

breath, then a total of 13 different pitches downward.

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE CHOIR

ADJUDICATION FORM

CONTINUED

EXERCISE #1

Total Points

EXERCISE #2

Total Points

EXERCISE #3

Total Points

Adjudicator’s Signature

Adjudicator’s Comments

TOTAL OF ALL FOUR EXERCISES COMBINED

EXERCISE #4 — WINTER SONG

60 pts possible

130 pts possible

EXERCISE #4

Total Points

Intonation. (0-20 points possible). No set tempo. Five (5) intonation points

are possible for each 4-measure phrase. Identify strengths and problem areas. In 4/4.

When / dew in the meadow / turns to frost, / silv'ry feild of / diamonds. And / (5 pts) ______

/ Leaves take wing on / currents tossed to / wind-swept moun - tain / sides. I / (5 pts) ______

/ feel the call of / win - ter song / e - ven as fall a - / bides. A / (5 pts) ______

/ song of win - ter / warms my heart 'til / spring a - gain pre - / sides. // (5 pts) ______

Musicality. (0-10 points possible). Add up to 10 points for musicality. (10 pts) ______

In addition to the musicality criteria outlined on the first page, also

consider diction and classical style of singing.

Tone quality. (0-15 points possible). Add up to 15 points for tone quality. (15 pts) ______

Rhythm. (0-15 points possible). Add up to 15 points for accurate rhythm. (15 pts) ______

Copy exercise

scores from

page 1

20 pts possible

30 pts possible

Page 2 of 2

Student No.

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE ORCHESTRA

ADJUDICATION FORM

Adjudicator’s Comments

Adjudicator’s Signature

CATEGORY Pt Value

Tone Quality 10

Intonation 10

Rhythm 10

Technique-

Bow Control 10

Style 10

Tempo 10

Points possible 40 40 60 60 60 60

Total of all exercises combined

_____________________ points possible

Total each exercise

EX. 1

EX. 2 EX. 3 EX. 4 Solo

SCORING INSTRUCTIONS

Grade each category using a scale of 1 to 10, with 1 = lowest and 10 = highest. Score with whole points and half (.5)

points only. Total the score for each exercise, and then total all the exercises combined.

Student Number

Instrument (check one)

Violin Viola Cello Bass Harp

Selection:

Composer:

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

CHOIR PLACEMENT WORK SHEET

Voice Part

Soprano 1 Soprano 2 Alto 1 Alto 2 Tenor 1 Tenor 2 Bass 1 Bass 2

RANK

CHOIR

SCORE SCHOOL NAME STUDENT NAME

PRIOR

ALL-STATE

CHOIR GROUP

GRADE

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

CHOIR PLACEMENT WORK SHEET

Voice Part

RANK

CHOIR

SCORE SCHOOL NAME STUDENT NAME

PRIOR

ALL-STATE

CHOIR GROUP

GRADE

Soprano 1 Soprano 2 Alto 1 Alto 2 Tenor 1 Tenor 2 Bass 1 Bass 2

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

CHOIR FIRST CHAIR AUDITION RATING GRID

Vocal section being rated

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

Sight Reading 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

Page #

Total # of pages

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

Sight Reading 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

Sight Reading 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

Sight Reading 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

INSTRUMENT FIRST CHAIR AUDITION RATING GRID

Instrument section being rated

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

Page # of

Total # of pages

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

SELECTION RATING

(Circle number 1 to 5, with 5 the highest rating)

Number 1 1 2 3 4 5

Number 2 1 2 3 4 5

Number 3 1 2 3 4 5

SchoolStudent

Average Final Rating

Chair Placement

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

CHOIR OCTET FORM

Choir being auditioned (check one): Mixed Choir Treble Choir

Group Number (circle one): 1 2 3 4 5 6 7 8 9 10 11 12

MIXED CHOIR Voice Part (circle one): SI SII AI AII TI TII BI BII

TREBLE CHOIR Voice Part (circle one): SI SI SII SII AI AI AII AII

AUDITION

Rating Recommendation

A minimum of 6 points is needed to satisfy the Octet Requirement

6 - 9 points = Satisfactory

0 - 5 points = Needs Sectional

EXERCISE SATISFACTORY FAIR POOR

Excerpt One: 3 2 1

Excerpt Two: 3 2 1

Excerpt Three: 3 2 1

Total Points

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL

CHOIR MASTER OCTET TALLY FORM

All-State Group (check one): Mixed Choir Treble Choir

GROUP TIME Soprano I Soprano II Alto I Alto II Tenor I Tenor II Bass I Bass II

1 3:30 S N S N S N S N S N S N S N S N

2 3:38 S N S N S N S N S N S N S N S N

3 3:46 S N S N S N S N S N S N S N S N

4 3:54 S N S N S N S N S N S N S N S N

BREAK 4:02

5 4:10 S N S N S N S N S N S N S N S N

6 4:18 S N S N S N S N S N S N S N S N

7 4:26 S N S N S N S N S N S N S N S N

8 4:34 S N S N S N S N S N S N S N S N

BREAK 4:42

9 5:00 S N S N S N S N S N S N S N S N

10 5:08 S N S N S N S N S N S N S N S N

11 5:16 S N S N S N S N S N S N S N S N

12 5:24 S N S N S N S N S N S N S N S N

S = Satisfactory (6 - 9 points)

•

N = Needs Sectional (0 - 5 points)

“N” require additional sectionals

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE BAND MUSIC WORKSHEET FORM

for MUSIC PURCHASE and DISTRIBUTION ALL-STATE BAND MUSIC WORKSHEET for Ordering Music, Making Folders, etc.

PART # PART # PART # PART #

PICCOLO 1 1 Eb CLARINET 1 ALTO SAX 1 1 FR HORN 1 1

PICCOLO ALT 1 Eb CLARINET ALT 1 ALTO SAX 1 2 FR HORN 1 2

TOTAL 2 TOTAL 2 TOTAL 2 TOTAL 2

ALTO SAX 2 1 FR HORN 2 1

ALTO SAX 2 2 FR HORN 2 2

FLUTE 1 1 Bb CLARINET 1 1 ALTO SAX 2 ALT TOTAL 2

FLUTE 1 2 Bb CLARINET 1 2 TOTAL 3 FR HORN 3 1

FLUTE 1 3 Bb CLARINET 1 3 FR HORN 3 2

FLUTE 1 4 Bb CLARINET 1 4 TOTAL 2

FLUTE 1 5 TOTAL 4 TENOR SAX 1 FR HORN 4 1

FLUTE 1 6 Bb CLARINET 2 1 TENOR SAX 2 FR HORN 4 2

TOTAL 6 Bb CLARINET 2 2 TENOR SAX ALT FR HORN 4 ALT

FLUTE 2 1 Bb CLARINET 2 3 TOTAL 3 TOTAL 3

FLUTE 2 2 Bb CLARINET 2 4

FLUTE 2 3 Bb CLARINET 2 5

FLUTE 2 4 TOTAL 5 BARI SAX 1 TROMBONE 1 1

FLUTE 2 5 Bb CLARINET 3 1 BARI SAX ALT TROMBONE 1 2

FLUTE 2 6 Bb CLARINET 3 2 TOTAL 2 TROMBONE 1 3

FLUTE 2 ALT Bb CLARINET 3 3 TOTAL 3

TOTAL 7 Bb CLARINET 3 4 TROMBONE 2 1

Bb CLARINET 3 5 TRUMPET 1 1 TROMBONE 2 2

Bb CLARINET 3 6 TRUMPET 1 2 TROMBONE 2 3

Bb CLARINET 3 ALT TRUMPET 1 3 TOTAL 3

BASSOON 1 1 TOTAL 7 TOTAL 3 TROMBONE 3 1

BASSOON 1 2 TRUMPET 2 1 TROMBONE 3 2

TOTAL 2 TRUMPET 2 2 TROMBONE 3 3

BASSOON 2 1 ALTO CLARINET 1 TRUMPET 2 3 TROMBONE 3 ALT

BASSOON 2 2 ALTO CLARINET ALT TRUMPET 2 4 TOTAL 4

TOTAL 2 TOTAL 2 TOTAL 4

BASSOON 2 ALT TRUMPET 3 1

TOTAL 3 TRUMPET 3 2 EUPHONIUM 1

BASS CLARINET 1 TRUMPET 3 3 EUPHONIUM 2

BASS CLARINET 2 TRUMPET 3 4 EUPHONIUM 3

OBOE 1 1 BASS CLARINET 3 TRUMPET 3 ALT EUPHONIUM 4

TOTAL 1 BASS CLARINET 4 TOTAL 5 EUPHONIUM ALT

OBOE 2 1 BASS CLARINET ALT TOTAL 5

OBOE 2 ALT TOTAL 5

TOTAL 2 PART #

STRING BASS 1

ENG HORN 1 CONTRA CLARINET 1 STRING BASS ALT

ENG HORN ALT CONTRA CLARINET ALT TOTAL 2

TOTAL 2 TOTAL 2 CONTINUED PAGE 2

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE BAND MUSIC WORKSHEET FORM - PG2

for MUSIC PURCHASE and DISTRIBUTION ALL-STATE BAND MUSIC WORKSHEET for Ordering Music, Making Folders, etc.

PART # PART # PART # PART #

TUBA 1 PERCUSSION 1 PIANO 1

TUBA 2 PERCUSSION 2 PIANO ALT

TUBA 3 PERCUSSION 3 TOTAL 2

TUBA 4 PERCUSSION 4

TUBA 5 PERCUSSION 5

TUBA 6 PERCUSSION 6 HARP 1

TUBA ALT PERCUSSION ALT HARP ALT

TOTAL 7 TOTAL 7 TOTAL 2

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MIXED CHOIR MUSIC WORKSHEET

for MUSIC PURCHASE and DISTRIBUTION ALL-STATE BAND MUSIC WORKSHEET for Ordering Music, Making Folders, etc.

PART # PART # PART # PART #

SOPRANO I 1 SOPRANO 2 1 ALTO 1 1 ALTO 1 1

SOPRANO I 2 SOPRANO 2 2 ALTO 1 2 ALTO 2 2

SOPRANO I 3 SOPRANO 2 3 ALTO 1 3 ALTO 2 3

SOPRANO I 4 SOPRANO 2 4 ALTO 1 4 ALTO 2 4

SOPRANO I 5 SOPRANO 2 5 ALTO 1 5 ALTO 2 5

SOPRANO I 6 SOPRANO 2 6 ALTO 1 6 ALTO 2 6

SOPRANO I 7 SOPRANO 2 7 ALTO 1 7 ALTO 2 7

SOPRANO I 8 SOPRANO 2 8 ALTO 1 8 ALTO 2 8

SOPRANO I 9 SOPRANO 2 9 ALTO 1 9 ALTO 2 9

SOPRANO I 10 SOPRANO 2 10 ALTO 1 10 ALTO 2 10

SOPRANO 2 11 ALTO 2 11

SOPRANO 1 ALT SOPRANO 2 ALT ALTO 1 ALT ALTO 2 ALT

TOTAL 12 TOTAL 13 TOTAL 12 TOTAL 13

PART # PART # PART # PART #

TENOR 1 1 TENOR 2 1 BASS 1 1 BASS 2 1

TENOR 1 2 TENOR 2 2 BASS 1 2 BASS 2 2

TENOR 1 3 TENOR 2 3 BASS 1 3 BASS 2 3

TENOR 1 4 TENOR 2 4 BASS 1 4 BASS 2 4

TENOR 1 5 TENOR 2 5 BASS 1 5 BASS 2 5

TENOR 1 6 TENOR 2 6 BASS 1 6 BASS 2 6

TENOR 1 7 TENOR 2 7 BASS 1 7 BASS 2 7

TENOR 1 8 TENOR 2 8 BASS 1 8 BASS 2 8

TENOR 1 9 TENOR 2 9 BASS 1 9 BASS 2 9

TENOR 1 10 TENOR 2 10 BASS 1 10 BASS 2 10

TENOR 2 11 BASS 1 11 BASS 2 11

BASS 2 12

BASS 2 13

TENOR 1 ALT TENOR 2 ALT BASS 1 ALT BASS 2 ALT

TOTAL 11 TOTAL 12 TOTAL 12 TOTAL 14

Student Participants 87 TOTAL Copies of

Alternates 12 MIXED CHOIR

Accompanist 1 MUSIC NEEDED

Conductor 1 110

Coordinator 1

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE ORCHESTRA MUSIC WORKSHEET

for MUSIC PURCHASE and DISTRIBUTION ALL-STATE BAND MUSIC WORKSHEET for Ordering Music, Making Folders, etc.

PART # PART # PART # PART #

VIOLIN 1 1 VIOLIN 2 1 VIOLA 1 CELLO 1

VIOLIN 1 2 VIOLIN 2 2 VIOLA 2 CELLO 2

VIOLIN 1 3 VIOLIN 2 3 VIOLA 3 CELLO 3

VIOLIN 1 4 VIOLIN 2 4 VIOLA 4 CELLO 4

VIOLIN 1 5 VIOLIN 2 5 VIOLA 5 CELLO 5

VIOLIN 1 6 VIOLIN 2 6 VIOLA 6 CELLO 6

VIOLIN 1 7 VIOLIN 2 7 VIOLA 7 CELLO 7

VIOLIN 1 8 VIOLIN 2 8 VIOLA 8 CELLO 8

VIOLIN 1 9 VIOLIN 2 9 VIOLA 9 CELLO 9

VIOLIN 1 10 VIOLIN 2 10 VIOLA 10 CELLO 10

VIOLIN 1 11 VIOLIN 2 11 VIOLA 11 CELLO 11

VIOLIN 1 12 VIOLIN 2 12 VIOLA 12 CELLO 12

VIOLIN 1 13 VIOLIN 2 13 VIOLA ALT CELLO ALT

VIOLIN 1 14 VIOLIN 2 14 TOTAL 13 TOTAL 13

VIOLIN 1 15 VIOLIN 2 15

VIOLIN 1 16 VIOLIN 2 16

VIOLIN 1 17 VIOLIN 2 17 PART # PART #

VIOLIN 1 18 VIOLIN 2 18

VIOLIN 1 19 VIOLIN 2 19 WOODWINDS BRASS

VIOLIN 1 20 VIOLIN 2 20

VIOLIN I Alt 1 0 VIOLIN 2 ALT PICCOLO TRUMPET

VIOLIN 2 ALT2

VIOLIN 2 ALT3 FLUTE FRENCH HORN

TOTAL 20 TOTAL 23

CLARINET TROMBONE

PART # PART #

STRING BASS 1 HARP 1 OBOE EUPHONIUM

STRING BASS 2 HARP ALT

STRING BASS 3 TOTAL 2 ENG HORN TUBA

STRING BASS 4

STRING BASS 5 BASSOON

STRING BASS 6 PART #

STRING BASS 7 PIANO 1 PART #

STRING BASS 8 PIANO ALT

STRING BASS 9 TOTAL 2 OTHER

STRING BASS 10

STRING BASS ALT PERCUSSION

TOTAL 11

2023- 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE TREBLE CHOIR MUSIC WORKSHEET

for MUSIC PURCHASE and DISTRIBUTION ALL-STATE BAND MUSIC WORKSHEET for Ordering Music, Making Folders, etc.

PART I or 2 # PART I or 2 # PART # PART #

SOPRANO 1 1 SOPRANO 2 1 ALTO 1 1 ALTO 1 1

SOPRANO 1 2 SOPRANO 2 2 ALTO 1 2 ALTO 2 2

SOPRANO 1 3 SOPRANO 2 3 ALTO 1 3 ALTO 2 3

SOPRANO 1 4 SOPRANO 2 4 ALTO 1 4 ALTO 2 4

SOPRANO 1 5 SOPRANO 2 5 ALTO 1 5 ALTO 2 5

SOPRANO 1 6 SOPRANO 2 6 ALTO 1 6 ALTO 2 6

SOPRANO 1 7 SOPRANO 2 7 ALTO 1 7 ALTO 2 7

SOPRANO 1 8 SOPRANO 2 8 ALTO 1 8 ALTO 2 8

SOPRANO 1 9 SOPRANO 2 9 ALTO 1 9 ALTO 2 9

SOPRANO 1 10 SOPRANO 2 10 ALTO 1 10 ALTO 2 10

SOPRANO 1 11 SOPRANO 2 11 ALTO 1 11 ALTO 2 11

SOPRANO 1 12 SOPRANO 2 12 ALTO 1 12 ALTO 2 12

SOPRANO 1 13 SOPRANO 2 13 ALTO 1 13 ALTO 2 13

SOPRANO 1 14 SOPRANO 2 14 ALTO 1 14 ALTO 2 14

SOPRANO 1 15 SOPRANO 2 15 ALTO 1 15 ALTO 2 15

SOPRANO 1 16 SOPRANO 2 16 ALTO 1 16 ALTO 2 16

SOPRANO 1 17 SOPRANO 2 17 ALTO 1 17 ALTO 2 17

SOPRANO 1 18 SOPRANO 2 18 ALTO 1 18 ALTO 2 18

SOPRANO 1 19 SOPRANO 2 19 ALTO 1 19 ALTO 2 19

SOPRANO 1 20 SOPRANO 2 20 ALTO 1 20 ALTO 2 20

SOPRANO 2 21 ALTO 1 21 ALTO 2 21

SOPRANO 2 22 ALTO 2 22

ALTO 2 23

SOPRANO I ALT SOPRANO 2 ALT ALTO 1 ALT ALTO 2 ALT

TOTAL 22 TOTAL 24 TOTAL 23 TOTAL 25

Student Participants 86 TOTAL Copies of

Alternates 8 TREBLE CHOIR

Accompanist 1 MUSIC NEEDED 110

Conductor 1

Coordinator 1

2023 - 2024 • Alaska School Activities Association • Music Handbook

ALL-STATE MUSIC FESTIVAL EVALUATION FORM

https://asaa.org/activities/music/all-state-music-festival-evaluation-form/

FESTIVAL: ALL-STATE MUSIC FESTIVAL

DATE: __________________________

SUBMITTED BY: __________________________

Administrator

Music Director

Parent

Student

SCHOOL: __________________________

MUSIC GROUP: __________________________

RATE the QUALITY of each item below using points “1” LOW to “5” HIGH:

1. Event Organization by ASAA _____

2. ASAA Staff Cooperation _____

3. Quality of Audition Adjudicators _____

4. Quality of Adjudication _____

5. Quality of Facility for this Event _____

6. Seating for Spectators and Participants _____

7. Attention to Details to Beneﬁt Participants _____

8. Command Performance Facility _____

9. Command Performance Selection _____

10. Command Performance Event _____

11. What did you think went particularly well during the event itself?

12. What areas do you think need to be addressed for improvement for next year?

This feedback is valuable for future tournament planning. Thank You.

ALASKA SCHOOL ACTIVITIES ASSOCIATION, INC.

Scan and Email this form to [email protected] • (907) 563-3723 • www.asaa.org

2023 - 2024 • Alaska School Activities Association • Music Handbook

AUTHORIZATION FOR ASSISTANCE IN THE RECORDING OF

THE STUDENT’S ALASKA ALL-STATE MUSIC AUDITION

SCHOOLSTUDENT

EMAIL SCHOOL MUSIC DIRECTOR

INSTRUMENT/VOICE

AUDITIONING FOR:

Band Choir Orchestra

REASON FOR SPECIAL AUDITION NEED ASSISTANCE

PRIVATE MUSIC TEACHER

I have read the information regarding the audition procedures for students wishing to complete

their on-line audition for the 202__ All-State Music Festival.

YES __ NO __ I attest that the student has not made use of any electronic keyboard,

electronic enhancement, headphones with the pitches being played or rhythmic meter

being indicated, etc. Each exercise was completed in one recording and was not a spliced

compilation of other recordings.

PRIVATE MUSIC TEACHER NAME PRIVATE MUSIC TEACHER EMAIL

PRIVATE MUSIC TEACHER PHONE DATED

SOLO & ENSEMBLE

MUSIC FESTIVAL

2023- 2024 • Alaska School Activities Association • Music Handbook

MISSION

The existence of the ASAA/First National Bank Alaska

Solo & Ensemble Festival enables outstanding high school

musicians to perform as soloists or in small ensembles. The

festival promotes the highest standards of musicianship.

The goal of this activity is to foster and inspire technical

achievement, aesthetic understanding and critical listening

skills. Essential to this process are students who are willing

to grow; music educators who can clearly visualize,

interpret, and teach musicianship; and adjudicators who

can provide thoughtful, accurate, and educationally sound

reactions. The result is a vital interaction that remains one

of the more exciting, enjoyable, and worthwhile events in

high school music activities.

FESTIVAL LOGISTICS

A. SEASON 2023-2024

Seasonal activity without limitation

B. ELIGIBILITY

Participants must meet all ASAA eligibility

requirements. Physical Examination, Concussion

Information and Sudden Cardiac Arrest Forms are

not required.

• Entered in the SARS (School Activity

Reporting System).

• Complete the Parent Consent Form

• Complete the Play for Keeps Form

• Passed with 2.5 credits the previous semester

• Have a 2.00 gpa

• Enrolled in grades 9 – 12 with 2.5 credits

1. Students must be enrolled in their school’s

music program. Music programs shall include

any music activity offered by the school that

has a performance objective, or, any music

performing class for which the school awards

credit, whether or not that class is conducted at

the school.

2. Pre-qualify to the participate in the State Solo

& Ensemble Music Festival by receiving a “1”

or “Superior” rating at a qualifying regional

music festival.

3. Complete a Solo, Ensemble or Exhibition

Ensemble Application

4. Students in an “alternative education program”

as defined in the ASAA General Handbook

under Article 1, Section 8, must be enrolled

in a corresponding music performing class at

their School of Eligibility, at which they may be

selected for participation through a competitive

audition process.

5. ASAA may waive the requirement for students

enrolled in alternative education schools or in

the event that the individual school of eligibility

does not offer music classes and/or does not

offer a band, choir or orchestra program or

the performing music class is in conflict with a

required graduation class.

6. TO FILE a MUSIC WAIVER REQUEST:

Refer to the Student Eligibility Waiver for ASAA

Music Festival Participation Form located in the

Music Handbook. This waiver request should

be submitted to the ASAA Music Coordinator.

C. 2024 ASAA/FIRST NATIONAL BANK

ALASKA ALL-STATE SOLO & ENSEMBLE

MUSIC FESTIVAL

1. DATE: May 10-11, 2024

2. SITE:

Adjudications: University of Alaska

Anchorage Fine Arts Building

Command Performances:

Friday, May 10 Bettye Davis East Anch. HS

Saturday, May 11 Bettye Davis East Anch. HS

3. SELECTION:

Students must pre-qualify for the State Solo

& Ensemble Music Festival by receiving a

“superior” or “I” rating at their regional or

another qualifying Music Festival in Alaska.

If a regional or qualifying music

festival is not available to the student,

the applicant may submit to ASAA a special

on-line audition, by 11:55 p.m. on the last

Friday in March.

b. If a regional

or qualifying

music

festival is available to the

student, but the student is unable

to participate due to extenuating

circumstances, or their category is not

available at their regional or qualifying

music festival, the applicant may submit to

ASAA a special on-line audition by 11:55

p.m. on the last Friday in March.

c. The special on-line audition must be

supported by

• A completed Special Need for On-Line

Audition Form

• Letters from the student’s school music

director AND the regional or qualifying

music festival chairman petitioning the

cause as to why this exception should be

allowed

• A copy of the music to be performed

on the audition. (The music needs to

be labeled with school and student

identification and all measures numbered.)

GENERAL INFORMATION

2023 - 2024 • Alaska School Activities Association • Music Handbook

d. All entries submitted in this manner will

be handled on an individual, case-by-case

basis. The decision of the adjudicator

will be final.

e. The on-line audition will be adjudicated and

the applicant will be notified by the second

Friday in April as to whether or not they

qualify for the state music festival. The cost

of $20 will be added to the applicant's fee

for the on-line audition.

Music directors with students wishing to use

this audition method will need to identify

themselves to ASAA so that the music directors

can be provided with an audition password

to use to upload the audition on the ASAA

website by on the last Friday in March.

g. PROCEDURE for the ON-LINE SPECIAL

AUDITION:

• Notify ASAA that you will be entering

a Special Need Audition by sending

to ASAA the items listed in “c” above.

ASAA will then supply you with an SE

Audition Password which is case sensitive.

• Log into the ASAA Music Audition website

by using your SE On-Line Audition

Password. You may change the password

after initially logging in if you wish to.

• Click on START a NEW AUDITION

• For a SOLO AUDITION, CREATE a

NEW STUDENT:

1) Enter Student’s First Name

2) Enter Student’s Last Name

3) Enter Student’s Grade.

4) Click Save Student and

5) Submit Query.

6) SELECT an instrument: i.e. SE Vocal Solo,

SE Piano, etc.

7) UPLOAD the Student’s Solo Audition which

has been pre-recorded. (No extraneous

noise, acoustically dry (no echo)

recording, saved as a MP3 recording.)

8) Click back to auditions

• For an ENSEMBLE AUDITION, you

will not be able to list all the student

names. Remember, ASAA is adapting

the All-State On-Line System for use for

the Solo & Ensemble On-Line Auditions.

Choose two words of the Ensemble’s

title or code your ensemble using two

words, i.e. Beethoven Trio, Jazzy Blues,

Summertime Duet.

1) Instead of entering the Student’s First

Name, enter the First word of your

ensemble title i.e. “Beethoven”.

2) Instead of entering the Student’s Last

Name, enter the Second word of your

ensemble title, i.e., “Trio”.

3) For Grade, pick the grade of the

majority of the ensemble students.

4) Click Save Student (which will be your

ensemble)

5) Submit Query.

6) SELECT an instrument: i.e. SE String

Ensemble, SE Brass Ensemble, etc.

7) UPLOAD the Ensemble Audition which

has been pre-recorded. (No extraneous

noise, acoustically dry (no echo)

recording, saved as a MP3 recording.)

8) Click back to auditions

• You will be able to see

1) What you have done

2) What you need to do

3) Allows you to Start a NEW audition

4) Also allows you to Finish or Delete an

audition

• PROCEDURE FOR THE STUDENT IN

THE ON-LINE AUDITION:

1) Introduce yourself by stating:

• Your name

• Your school

• Your selection title & movement or section

• Your selection composer

• Your accompanist if applicable

2) Perform your audition

• The ON-LINE AUDITION Adjudicator will

give their observations and suggestions in

the Comment Box provided on their form.

At the end of their adjudication, they will

indicate a “NO” or a “YES”.

1) “NO” indicates that the audition is not

recommended to move on to the State

Solo & Ensemble Music Festival.

2) “YES” indicates that the audition is

recommended to move on to the State

Solo & Ensemble Music Festival and the

student and/or ensemble will be invited

to do so.

3) This information will be forwarded to you

by the second Friday in April.

D. RULES

1. ACCOMPANISTS: Directors are encouraged

to limit the number of events a pianist may

2023- 2024 • Alaska School Activities Association • Music Handbook

accompany in order to aid in the overall

scheduling of the festival. Schools using an

accompanist for more than ten entries in one

category may need to be scheduled on more

than one adjudication day. i.e. vocal solo, vocal

ensemble, etc.

2. ADJUDICATION FORM: Application forms

for solo and ensemble events at the state level

must include a copy of the same adjudication

form which was completed at the qualifying

level, showing the Superior or 1 rating received.

Applications will not be considered unless this

form is included.

NFHS Music Adjudication Forms will be

furnished by ASAA. Copies of these forms are

included in the ASAA Music Handbook.

3. ADJUDICATOR SCORES:

The adjudicators

will not give a numerical score on the adjudication

rating sheets. Students will receive (a) an "I", (b)

“C” for comments only, or (c) a combination of

"I" and “C” comments. If no ratings are included

in the rating box that implies that the audition

was to receive a “C” rating.

4. APPLICATION DEADLINE:

All regions are

encouraged to organize a regional or qualifying

Solo & Ensemble festival before April 17, 2024

as all Solo & Ensemble applications are due into

ASAA by April 24. Refer to the ASAA web site for

a list of the specific deadline dates for applications

from each regional or qualifying festival.

5. APPLICATION FORMS: Directors are to

submit their applications online to the web

addresses as indicated below. Applications

will only be accepted from Alaskan high school

music directors and not from individual students

and/or private music teachers.

• SOLO APPLICATION – for all solo entries

http://asaa.org/activities/music/state-solo-application/

• ENSEMBLE APPLICATION – for all

ensemble entries involving students from

one school

http://asaa.org/activities/music/state-ensemble-application/

• EXHIBITION APPLICATION – for all

ensemble entries involving students from

more than one school

http://asaa.org/activities/music/state-exhibition-ensemble-

application/

6. MUSIC for the ADJUDICATOR: Students are

asked to provide their adjudicator with a published

and legally purchased music sheet or music book

that contains the music that they will be performing

as there audition. This music is then returned to the

student at the end of their audition.

a. Arrangements, transcriptions and original

works need to go through a "copy right"

process to be used at state festivals.

Authorization for an arrangement or

transcription of an original composition

needs to accompany the copy that is given

to the adjudicator at the festival. This can

be a simple process by including an email,

letter, or a copy of some communication from

the composer allowing the arrangement or

transcription to take place.

b. If music is purchased from off of the internet

and downloaded and thus "copied", even

if the music is considered Public Domain, a

copy of the invoice for the purchase of that

music needs to be included with the music

given the adjudicator. (See Addendum #8

for further information.)

7. AUDITION SECTIONS: A section is comprised

of 25 or fewer entries and the number of sections

is determined from the statistics gathered at

each festival.

a. For the Solo & Ensemble Music Festival,

the following sections will be available for

adjudication:

1) 2-3 sections of Classical Vocal and

Musical Theatre Solo

2) 2 sections of High String, Small Vocal

Ensemble and Large Vocal Ensemble

3) One section of

• Barbershop Vocal Ensemble

• Baritone/Euphonium

• Brass Ensemble

• Cello

• Clarinet

• Contemporary Vocal Ensemble

• Double Reed

• Flute

• French Horn

• Guitar

• Harp

• Instrumental Jazz Solo

• Instrumental Small & Large Jazz Ensemble

• Vocal Jazz Solo

• Vocal Small & Large Jazz Ensemble

• Mixed Instrument Ensemble

• Music Theatre Small & Large Ensemble

• Percussion Solo

• Percussion Small & Large Ensemble

2023 - 2024 • Alaska School Activities Association • Music Handbook

• Piano

• Saxophone

• Show Choir Ensemble

• String Bass

• String Ensemble

• Trombone

• Trumpet

• Tuba

• Viola

• Violin

• Woodwind Ensemble

• World Instrument Solo and

• World Instrument Ensemble.

• At the discretion of the adjudicators,

other ensembles might include, i.e

Flute Ensemble, Trumpet Ensemble, etc.

b. Those adjudications that require only one section

will only occur on ONE day of the festival.

c. Those adjudications requiring two or more

sections of adjudications will be spread

over the days of the festival.

d. Where sections occur on more than one

day, ASAA's priority is that those schools

with greater traveling distances be given

first consideration for scheduling on the

additional days of the festival. "Greater

traveling distances" would apply to those in

REGIONS I, II, V and VI.

8. DISQUALIFICATIONS

Entries will be DISQUALIFIED if:

a. The adjudicator does not have a PUBLISHED

COPY of the MUSIC to be performed.

b. The measures of that music are not

numbered. Number each measure.

9. DRESS CODE: Students are asked to wear

their school music uniform when performing. If

a school does not have a school music uniform,

then student dress should be clean, in good

repair, modest, professional and appropriate for

a concert performance. (See the ADDENDUM

section for additional details.)

10. ENSEMBLES:

An ensemble performance is

intended to be self-directed by the participants and

is independent from a musical director. This implies

that the “directing” should come from within the

ensemble and not from someone standing in front

of the ensemble directing the ensemble.

The number of students participating in a

string ensemble, brass ensemble or woodw

ind

ensemble will be limited to eight (8), and the

number of students participating in a hand bell,

steel drum, percussion or vocal ensemble,

will be limited to sixteen (16) or a jazz band

which will be limited to twenty (20).

b. Doubling of instrument parts in an

nsemble is not permitted, with the exception

of a vocal ensemble or a percussion ensemble

or jazz band.

c. A small ensemble will consist of 2 to

8 performers and a large ensemble will

consist of 9 to 16 performers.

d. An ensemble is composed entirely of

students. For instance, if a group wanted

to perform a Mozart Trio that consisted of a

violin, cello and piano, all instruments would

need to be covered by student musicians.

11. ENTRIES PER STUDENT — "RULE OF 4":

Students may perform in no more than four (4)

events with the following restrictions.

LIKE ENSEMBLES:

There can be no

duplication of personnel in like ensembles,

i.e., two clarinet duets, two large men's

ensembles, etc.

b. NON-RELATED EVENTS: Students may

enter in more than one (1) solo event on a

different instrument (or voice and instrument)

providing that they are not related. Related

instruments are defined as: soprano, alto,

tenor or baritone saxophone; alto, bass,

Bb, Eb, or soprano clarinet; marimba or

xylophone; flute or piccolo, etc.

A student could enter a flute solo and a

piano solo because they are not related

instruments. A student could enter a vocal

classical solo and a vocal jazz solo as they

are not related styles.

c. QUALITY: When advising students,

directors should consider the quality of

performance and the preparation time

required for development of that quality

regarding the number of entries per student.

12. ENTRY FEES:

There is an entry fee of $15 per

participant regardless of the number of events

entered by a student. There are no refunds.

Accompanists are not required to pay entrance

2023- 2024 • Alaska School Activities Association • Music Handbook

fees.

Fees do not need to accompany the

applications. ASAA will invoice all schools at

the conclusion of the festival.

If a director WITHDRAWS a student or event

before the "drop dead date", there will be

NO FEE charged for the withdrawn student or

event. The drop dead date for 2024, is

Friday, April 26, 2024.

Schools will be charged the $20-per-student

festival fee if:

a) a student is a NO SHOW for the event

in which they originally submitted an

application;

b) a student’s event is CANCELLED after the

“drop dead date”.

c) the director does not give timely notice that

a student will not be participating in the

festival.

The following additional fees will be assessed if

applicable:

— $20 fee for each On-Line Audition submitted

— $40 fee for the use of a Festival

Accompanist, this includes one rehearsal

of a half hour, the adjudication, and a

Command Performance, if applicable.

If a student requires more rehearsals with

the accompanist, that student must contract

with the accompanist individually. Students

needing extra time with an accompanist

should plan on paying an additional $30

for each half hour of needed rehearsal time.

Students requiring Command Performance

accompaniments should plan ahead so that

the accompanist receives the music in a

timely manner.

13. EXHIBITION ENTRIES: Entries composed of

students attending different schools are allowed.

Such entries should be entered using the

on-line EXHIBITION ENSEMBLE APPLICATION.

http://asaa.org/activities/music/state-exhibition-

ensemble-application/

14. FESTIVAL FOCUS: The focus of the State Solo

& Ensemble Festival will be on the adjudication

process for the student - a thoughtful, accurate

and educationally sound interaction between

adjudicator and student. Students should be

encouraged to take advantage of the opportunity

to listen to others' performances during the

festival as well as attending the Command

Performance Concert to gain the most benefit

from their festival experience.

15. MUSICAL SELECTIONS: I

t is highly

recommended, and it is in the best interest of

all, that soloists and ensembles perform the same

music selection at the state festival that was

performed at the regional, district or local festival.

Given teacher recommendation, a student may

select another piece for the state festival, however,

the student is required to enter the state festival

in the same category in which they received a

Superior Rating at the regional event. Students

cannot change instrument or voice categories.

Alaska does not have a required state music

list for choosing music selections.

16. ORIGINAL MUSIC: Each soloist or ensemble

will furnish one published original copy of the

music to be performed for the adjudicator's

use. Ensembles are to present a score of the

ensemble rather than original music for each

ndividual part. For a soloist, an original copy of

the instrument part is preferred over an orchestral

or band score or piano transcription which may

or may not indicate the solo part.

Do not mail the music with the application.

Bring it to the festival and give it directly to the

adjudicator. Please make sure that all music is

properly labeled on the outside cover with the

participant’s name and school and that each

measure is numbered. (See Addendum #8 for

further information.)

17. PRE-RECORDED ACCOMPANIMENTS:

Although sympathy is rendered to smaller

schools and schools with financial difficulties, a

live accompanist is still preferred and required

at the state level of competition. However,

Qualifying Music Festivals are entitled to set

their own rules and regulations.

18. STUDENT FESTIVAL SUPERVISION: Music

directors are responsible for the supervision of

students at all times while the participants are

at the festival and must ensure that students

are appropriately involved in festival activities.

Students cannot participate at the state music

festival without their festival badge which must

be given to the students by their school music

director or their authorized representative.

2023 - 2024 • Alaska School Activities Association • Music Handbook

The student’s supervisor must be present for

the student’s adjudication and if nominated,

their Command Performance presentation.

Schools that do not have a music director, school

administrator or a designated person on site while

their students are performing, will be notified.

(See the Music Handbook Addendum for

additional statements about the supervision of

students by their high school music director.)

19. SUBSTITUTIONS: Through illness, eligibility

or other extenuating circumstance, an ensemble

member may be substituted in a qualifying

regional ensemble as long as not over 25% of

an ensemble is changed. i.e., no one from a

qualifying duet or trio could be substituted, but

one member of a qualifying quartet could be

substituted if needed to participate at state.

20. TIME LIMITS:

Performances shall not exceed

six (6) minutes. Each entry is given a ten (10)

minute adjudication slot at the festival: six (6)

minutes for the performance and four (4) minutes

for work and dialogue with the adjudicator.

If a selection is longer than six minutes, the

adjudicator is instructed to stop the performance,

if they so desire, so that they can work with the

student. The time limit can be facilitated by

not taking repeats, performing only selected

movements or sections of a longer work, etc.

String and Musical Theatre entries should be

especially careful in this area.

E. CATEGORY NOTES: Each category has its own

specific criteria on which it will be adjudicated.

Be sure that solos and ensembles are entered in

the right category as their audition is adjudicated

according to their category. The quality of the

literature significantly affects the students’ musical

experience as well as the adjudicator’s ability to give

the most comprehensive and applicable instruction

and feedback.

If your selection does not clearly fit into one of the

following categories, please discuss the choice with

a Festival Chairperson before entering the event or

choose a different song.

1. GUITAR: Clarification of the guitar category

for the state level:

• Guitar students perform on a “classical”

(Spanish model) or steel string acoustic

guitar, the one most appropriate to their

piece (no electronics)

• Technical guidelines apply to either

instrument: efficient left-hand movement and

fingering, alternating rest and free strokes

with the right hand, tone control

• Music is standard treble staff notation only

(no tablature) i.e. students are demonstrating

that they read music.

• Almost any style of music written especially

for the guitar is welcomed—period literature

(Renaissance, Baroque, Classical, etc.),

Latin American guitar composers, flamenco,

folk themes and solo standards.

2. VOCAL MUSIC:

Vocal music of the barbershop,

contemporary accapella, jazz, musical theatre,

show and traditional styles will have their

own judging categories. Be sure that vocal

ensembles are entered in the right category as

their audition is adjudicated according to their

vocal category.

"Pop music" is discouraged at the state level and

is not appropriate for the classical categories at

this festival.

a. VOCAL SOLOS have three categories to

choose from:

• Classical/Traditional Vocal Solo

• Jazz Vocal Solo

• Musical Theater Vocal Solo

b. VOCAL ENSEMBLES have six categories

to choose from:

• Barbershop Vocal Ensemble

• Classical/Traditional Vocal Ensemble

• Contemporary Accapella Ensemble

• Jazz Choir Vocal Ensemble

• Musical Theater Ensemble

• Show Choir Vocal Ensemble

c. VOCAL ENSEMBLE SIZE:

• Small Ensembles with 2 to 8 people, i.e.,

duet, trio, quartet, etc. usually have one

on a part and are more appropriately

adjudicated by a Vocal Solo Adjudicator.

• Large Ensembles with 9-16 people, by

definition can usually have up to four on

a part and are more “choral” vented for

adjudication.

2023- 2024 • Alaska School Activities Association • Music Handbook

d. VOCAL CATEGORIES:

1) BARBERSHOP ENSEMBLE: in the

style of the traditional barbershop or

Sweet Adeline four part music selection.:

2) CLASSICAL/TRADITIONAL:

is characterized by what is considered

standard choral/vocal music. This

includes art songs, madrigals, arias,

and traditional sacred works. Spirituals,

folk songs, and multi-cultural pieces also

fall within this category.

3) CONTEMPORARY VOCAL

ENSEMBLE: TBD:

4) JAZZ VOCAL: is characterized by

spontaneity and creative expression.

Improvisation is a key element of jazz

whether it be a full blown scat solo,

spontaneous solos or personalizing

a tune rhythmically, melodically or

harmonically. Rote memorization of a

Jazz or Doo Wop genre arrangement

but lacking the elements of creativity,

spontaneity and improvisation keeps it

from truly being jazz.

Generally, a piano accompaniment is

the preferred accompaniment for all

auditions mainly because of scheduling

and space accommodation concerns.

However, if a Jazz Vocalist or Jazz

Vocal Ensemble prefers to use a jazz

combo accompaniment, it should be

a basic jazz combo accompaniment

(piano, percussion, bass) versus a large

jazz band accompaniment with multiple

brass and woodwind instruments)

5) MUSIC THEATER: The following

conditions apply:

• The emphasis in the Musical Theatre

category is on the MUSIC aspect

and not the THEATRE aspect of the

selection.

• Music Selections from all shows

considered to be in the “Broadway

Musical Theater category” will qualify

as appropriate. Selections from “film

or TV movies” or a “TV series” are

not appropriate. This category is

intended for musical selections that

have been performed on a theatre

stage. On your application, indicate

the musical selection AND the musical

theater show from which it came. i.e.

“Oh What a Beautiful Morning” from

‘Oklahoma’.

•

Choreography and Stage

Movement will be adjudicated in

addition to what is considered to be

normal “stage presence” in addition to all

musical considerations. Such categories

include: showmanship/staging,

movement / choreographic creativity,

choreographic appropriateness /

involvement, continuity of performance,

etc. However, this is a Music Festival

and as such the music aspect is to

be given the greater weight of the

adjudicator’s score.

• Costumes and Hand Props may

be used where appropriate. However,

simplicity and efficiency in preparing

for and presenting the audition should

be of prime attention in show casing

the music. Guidelines include:

a. You are not required to wear a

costume for this category but you

may do so if you wish to.

b. Anything that is NOT worn by

an actor (i.e. a costume piece) is

considered a prop.

c. Hand Props must be able to be

carried on and off stage and

ultimately “managed” onstage by

a single actor.

d. Any use of weapon-like props in the

audition must be approved 30-day

prior to the performance. (i.e.:

guns, swords, daggers, spears,

etc.) Failure to do so will be

deemed a liability concern and will

immediately disqualify the audtion.

If approved, whoever introduces

the group at the festival needs to

make mention of the “sound” in

2023 - 2024 • Alaska School Activities Association • Music Handbook

the selection and the source of the

item making “the sound”. If the

group is nominated for a Command

Performance event, this information

of the sound and its source needs to

also be in the MC’s script.

• Absolutely NO SET PIECES are

allowed.

• Accompaniment: The primary

accompaniment shall be piano with

no use of pre-recorded CDs and/or

instrumental tracks.

6) SHOW CHOIR: If movement and

choreography are involved in a choral

ensemble, the ensemble should be entered

in the SHOW CHOIR category. Show

Choir implies movement. All members

of a show choir need to sing and move

versus having an ensemble where some

people sing and other people dance.

* There needs to be at least eight performers

in the Show Choir to qualify for this

category.

3. WORLD INSTRUMENT CATEGORY:

Instruments and selections in the world instrument

category should consist of world instruments

and not classical instruments performing a

cultural or a world music selection. World

instruments that were correctly placed in this

category have been: Celtic harps, taiko drums,

steels drums, bagpipes, alpine horn, Indian

flute, fiddle etc.

A string quartet performing an Irish tune would

be correctly placed in the String Ensemble

category and not the world instrument category.

F. SCHEDULE: A general schedule of the vocal and

instrumental adjudication time blocks can be found

in the Music Handbook and on the ASAA web

site. Students need to be available for both days

of the adjudication process as some sections will

only occur on one day while others will appear on

successive days.

TENTATIVE SOLO & ENSEMBLE FESTIVAL

SCHEDULE

• SCHEDULE SUBJECT TO CHANGE•

May 10-11, 2024 – UAA Fine Arts Building

GENERAL TIMES:

FRIDAY: 8:30 AM - 6:00 PM

SATURDAY: 8:30 AM - 6:00 PM

BARBERSHOP ENSEMBLE ........................SATURDAY

BARITONE/EUPHONIUM ........................... FRIDAY

BRASS ENSEMBLE .................................SATURDAY

CELLO ....................................................... FRIDAY

CLARINET .................................................. FRIDAY

CONTEMPORARY ACCAPELLA ................SATURDAY

DOUBLE REED ............................................ FRIDAY

FLUTE ....................................................... FRIDAY

FRENCH HORN ........................................ FRIDAY

GUITAR .................................................... FRIDAY

HARP ...................................................SATURDAY

HIGH STRING .......................................Both DAYS

JAZZ INSTRUMENTAL SOLO ....................SATURDAY

JAZZ INSTRUMENTAL ENSEMBLE .............SATURDAY

JAZZ VOCAL SOLO ................................SATURDAY

JAZZ VOCAL ENSEMBLE .........................SATURDAY

MUSICAL THEATER vocal solo ................. Both DAYS

MUSICAL THEATER vocal ensemble ..........SATURDAY

PERCUSSION SOLO .................................. FRIDAY

PERCUSSION ENSEMBLE ........................... FRIDAY

PIANO ...................................................... FRIDAY

SAXOPHONE ............................................ FRIDAY

SHOW CHOIR ......................................SATURDAY

STRING BASS .......................................... FRIDAY

STRING ENSEMBLE ...............................SATURDAY

TROMBONE ............................................ FRIDAY

TRUMPET ................................................... FRIDAY

TUBA ........................................................ FRIDAY

VOCAL SOLO ....................................... Both DAYS

VOCAL SMALL ENSEMBLE ...................... Both DAYS

VOCAL LARGE ENSEMBLE .................... Both DAYS

WOODWIND ENSEMBLE ......................SATURDAY

WORLD INSTRUMENT SOLO ................. SATURDAY

WORLD INSTRUMENT ENSEMBLE .......... SATURDAY

* Single instrument ensembles will occur on the same

day as its solo instrument. i.e.: A Clarinet solo and a

Clarinet Trio would both occur on Friday. A Woodwind

Ensemble that might have a clarinet in it, would occur

on Saturday.

2023- 2024 • Alaska School Activities Association • Music Handbook

COMMAND PERFORMANCE

Friday, May 10

at Bettye Davis East Anchorage High School 6:30 PM

For most sections from the Friday auditions

Saturday, May 11

Bettye Davis East Anchorage

High School 6:30 PM

For all sections from Saturday plus late sections from Friday

Adults $10 • Students $5 • Elders FREE • Festival Participants FREE with pass

G. COMMAND PERFORMANCE

The Solo & Ensemble Festival will close with a

Command Performance by selected students

nominated by the adjudicators. The purpose of the

Command Performance is to showcase and recognize

superior performers who have demonstrated the

highest levels of vocal and instrumental talent,

musicianship, technique and presentation.

There are two Command Performances:

• Friday Evening: For most of the audition

sections occurring on Friday

• Saturday Evening: For the rest of the late

audition sections occurring on Friday and all of

the audition sections occurring on Saturday..

1. Each adjudicator is asked to submit and

prioritize three nominations of outstanding

performances that they have heard during their

section. They may also nominate only one

or two individuals or groups — or none, if

they feel that no entry fits the definition of a

Command Performance nomination. However,

each adjudicator is encouraged to have the

strongest performing entry in their category

represented at the Command Performance.

NOTE: Since not all the adjudicators hear

every student, their selection of “Command

Performance” nominees represents the best

from among the performances they heard and

judged, not from among the entire festival. Most

importantly, these nominees were selected as

worthy of further recognition. It would be a very

encouraging follow-up if all the nominees could

be recognized in some manner in their home

schools, i.e., introduced at their next school

concert, or be invited to perform their selection

at a school concert.

2. The Festival Coordinator will contact the

music director of the first nomination from each

adjudicator. If that nomination is available, they

will perform in the "Command Performance".

If that participant is not available, the Festival

Coordinator will continue on to the second or

third adjudication nomination as needed.

3. Directors will be contacted directly by the

ASAA Music Festival Chairman, and asked to

notify their student(s) involved in a Command

Performance Nomination. Students, through

their directors, must accept or decline their

COMMAND PERFORMANCE invitation by

notifying the administration table within the time

limit given when the Festival Chairman contacts

the student's director.

4. As soon as a Command Performance candidate

has been confirmed, an announcement

will be posted in the Command Performance

Notification area of the festival. This will occur

as each session of adjudications is completed.

5. Students performing as part of the

COMMAND PERFORMANCE must be in the

performance facility an hour before the concert

begins for performance orientation, order and

pictures. Directors need to ensure that all

equipment needed by their performer(s) makes

it way to the performance auditorium, the warm-

up room, the stage, and back to where it was

originally retrieved or stored.

6. If a student is chosen for more than one

COMMAND PERFORMANCE, they will

be limited to appear in no more than two

COMMAND PERFORMANCES; preferably, one

solo or small ensemble and one large ensemble

versus one solo and one small ensemble.

H. AWARDS

1. Each participant will receive a Participant

Certificate.

2. Each participant receiving a Superior Rating for

any event will receive a Participant Certificate.

3. ACADEMIC AWARD for highest school GPA

for the combined participating students from

their school. (Schools must have a minimum of

2023 - 2024 • Alaska School Activities Association • Music Handbook

ten (10) musicians participating in the Solo &

Ensemble Music Festival to be eligible for the

Academic Award.)

I. TIMELINE

• January 5: Friday

- Intent forms due at ASAA office, if not already

sent to ASAA in September

• March 4: Monday

- Notification of Special Audition consideration

if needed

- Qualifying Music Festival Applications due

if needed

• March 11: Monday

- Begin uploading Special Need Auditions

• March 23: Friday

- Special Need Applications and On-line

Auditions completed by 11:55 PM

- SE Applications from all festivals held in

February and March

• April 5: Friday

- Notification of selection status of applicants

with special need auditions

APRIL 2024:

REGIONAL SE FESTIVAL APPLICATIONS

All Solo & Ensemble Qualifying Music Festivals need

to be completed by Saturday, April 20 and

all State Solo & Ensemble Applications need to be

into ASAA by Wednesday, April 24.

ASAA will publish an exact due date for each region

as soon as they are made aware of the exact date for

each region’s qualifying festival.

• April 22, Monday for all state festival

participants due into ASAA:

- Academic Award form

- Code of Conduct

- Music Supervision form

- TAD Policy requirement completed

- Electronic Eligibilit

• April 24, Wednesday:

- Notification of festival scheduling to all schools

• April 26, Friday:

- Drop Dead Date for withdrawing students

• May 10, Friday:

- Adjudications at UAA, Anchorage

- 7:00 PM COMMAND PERFORMANCE at

Bettye Davis East Anchorage HS for most Friday

adjudicated sections.

• May 11, Saturday:

- Adjudications at UAA, Anchorage

- 7:00 PM COMMAND PERFORMANCE at

Bettye Davis East Anchorage HS.

2023- 2024 • Alaska School Activities Association • Music Handbook

The ASAA Music Coordinator serves as the Solo &

Ensemble Festival Chairperson. As reference, the follow-

ing provides guidance for the festival chair in terms of

responsibilities and a timeline.

JANUARY

Develop a calendar of festival deadlines.

Prepare a preliminary festival budget.

Work with ASAA office to prepare and mail

Festival details to high school administrators and

music directors through MEMO #1 on the ASAA

web-site.

Coordinate with UAA for specific room availabili-

ty and general use of the Fine Arts Facility.

Develop plans for concert arrangements including

publicity such as posters, media releases, media

coverage, ticket sales, etc.

Send inquiry letters to potential solo & ensemble

adjudicators and festival accompanists.

FEBRUARY

Complete plans for Festival logistics.

Arrange for publicity, certificates, Academic,

Participant and Superior Awards from ASAA.

Work with preparations for the Special Need

On-Line Auditions which includes hiring an adju-

dicator, information and passwords to music

directors and on-line updates as needed.

MARCH

Confirm adjudication and accompanists contracts for

May.

Submit information to ASAA for arranging trans-

portation for traveling adjudicators, if needed.

Prepare adjudicators’ instructions and packets.

Arrange to have pianos tuned as needed.

Process the Special Need On-line Auditions.

APRIL

Process Solo & Ensemble applications to verify eli-

gibility and prepare the master lists and adjudica-

tion forms for each entry.

Notify music directors of scheduling for their school

and students.

Provide program information to ASAA.

Coordinate and review final Festival details.

Coordinate with UAA for specific room availabili-

ty and general use of the Fine Arts Facility.

Prepare registration packets for the directors and the

adjudicators.

Prepare packets with all adjudication forms and

awards to distribute back to the directors at the

end of the festival.

Double check arrangements for the COMMAND

PERFORMANCE including ticket sales, ushers,

back stage help, master of ceremonies.

Prepare Command Performance announcements

for the festival site.

Prepare room, door, and information signs for

UAA.

Arrange for additional clerical and information

help at the festival.

Send final time and day schedules to each partic-

ipating director.

Send final time and day schedules to each adju-

dicator.

Gather supplies, equipment, and materials need-

ed for registration.

MAY

Administer festival activities.

Prepare packets with all adjudication forms and

awards to distribute back to the directors at the

end of the festival.

FESTIVAL CHAIR’S CHECKLIST

2023 - 2024 • Alaska School Activities Association • Music Handbook

Prepare State Solo & Ensemble Festival statistics

to send to the music directors along with individu-

alized Certificates and Letters of Congratulation

to all Command Performance Nominees and

Participants.

Work with ASAA for final collection of fees from

schools and payments to adjudicators and other

required paperwork.

Submit final reports to ASAA.

Thank you notes, as needed.

Prepare a final packet to the adjudicators which

will include statistics and their check.

Secure festival facilities for next year.

Write and email the final Solo & Ensemble report

to all music directors

JUNE / JULY

Preview Music Handbook and make corrections

and updates as needed as it pertains to the State

Solo & Ensemble Festival.

THROUGHOUT THE YEAR

Participate in the quarterly AMEA Conference

Call Meetings.

Work with AMEA and the ASAA Board of

Directors on festival matters as needed.

FESTIVAL CHAIR’S CHECKLIST

Solo Application

Ensemble Application

Exhibition Ensemble Application

Special Need for On-Line Audition Form

Qualifying Music Festival Application Form

Small Ensemble Adjudication Form (2-8 people)

Large Ensemble Adjudication Form (9-16 people)

Jazz / Musical Theater / Show Choir Adjudication Form

Percussion Adjudication Form

Piano / Harp Adjudication Form

State Solo & Ensemble General Evaluation Form

State Solo & Ensemble Adjudicator Evaluation Form

SOLO & ENSEMBLE

MUSIC FORMS

2023 - 2024 • Alaska School Activities Association • Music Handbook

SOLO APPLICATION for the

STATE SOLO & ENSEMBLE FESTIVAL

This form should be completed on-line: http://asaa.org/activities/music/state-solo-application/

Refer to http://asaa.org/activities/music/music-solo-and-ensemble-music-festival/

for the specific submittal deadlines for each Regional Solo & Ensemble Music Festival.

Send a copy of the rating sheet from the regional district or local solo & ensemble event

showing the “superior” or “I” rating for this application to ASAA.

This student is a member of the school’s music program. Yes No

ABOUT THE SOLOIST & PERFORMANCE

School Name _____________________ Music Director ______________________Email Address __________________________

Student First Name _____________________________Last Name __________________________ Grade (9-12) _____

Instrument or Voice Part _____________________________________________________________________________________

Title of Selection ___________________________________________Composer _______________________________________

If selection is Musical Theater, the show name is: ______________________________________________________________

If you have your own accompanist, list his/her name: _________________________________________________________

Type of Solo:

Brass Jazz Percussion Piano String Vocal Woodwind World Instrument

Style of Solo:

Classical/Traditional Jazz Musical Theater

Number of Participants: Solo

Principal’s Signature

Director’s Signature

PRINCIPAL AND DIRECTOR — We have read and understand the festival packet:

Check here if you need a staff accompanist. You will be invoiced an additional $25. For the accompanist’s reference, you

must include a copy of the music with this application.

Check here if your Application involves percussion needs. List all percussion instruments that you will need provid-

ed:

Scheduling needs. Participants need to be available for all days for scheduling as some instruments will only be adjudicated on one of the two

days of the festival. Please list any special scheduling needs that you may have:

2023- 2024 • Alaska School Activities Association • Music Handbook

Check here if you need a staff accompanist. You will be invoiced an additional $25. For the accompanist’s reference, you must

include a copy of the music with this application.

Check here if your Application involves percussion needs. List all percussion instruments that you will need provid-

ed:

Scheduling needs. Participants need to be available for all days for scheduling as some instruments will only be adjudicated on one of the two

days of the festival. Please list any special scheduling needs that you may have:

ENSEMBLE APPLICATION for the

STATE SOLO & ENSEMBLE FESTIVAL

ABOUT THE ENSEMBLE & PERFORMANCE

ROSTER — LIST ALPHABETICALLY, BY LAST NAME

Student First Name Last Name Grade (9-12) Instrument or Voice Part

1. ________________________ ___________________________ _______________ _______________________________________________________

2. ________________________ ___________________________ _______________ _______________________________________________________

3. ________________________ ___________________________ _______________ _______________________________________________________

4. ________________________ ___________________________ _______________ _______________________________________________________

5. ________________________ ___________________________ _______________ _______________________________________________________

6. ________________________ ___________________________ _______________ _______________________________________________________

7. ________________________ ___________________________ _______________ _______________________________________________________

8. ________________________ ___________________________ _______________ _______________________________________________________

9. ________________________ ___________________________ _______________ _______________________________________________________

10. ________________________ ___________________________ _______________ _______________________________________________________

11. ________________________ ___________________________ _______________ _______________________________________________________

12. ________________________ ___________________________ _______________ _______________________________________________________

13. ________________________ ___________________________ _______________ _______________________________________________________

14. ________________________ ___________________________ _______________ _______________________________________________________

15. ________________________ ___________________________ _______________ _______________________________________________________

16. ________________________ ___________________________ _______________ _______________________________________________________

Type of Ensemble: Brass Jazz Mixed Instrument Percussion String Vocal Woodwind World Instrument

Style of Ensemble: Barbershop Classical/Traditional Contemporay Accapella Jazz Musical Theater Show Choir

Number of Participants: Small Ensemble (2-8 participants) Large Ensemble (9-16 participants)

This form should be completed on-line @ http://asaa.org/activities/music/state-ensemble-application/

Refer to http://asaa.org/activities/music/music-solo-and-ensemble-music-festival/

for the specific submittal deadlines for each Regional Solo & Ensemble Music Festival.

Send a copy of the rating sheet from the regional district or local solo & ensemble event

showing the “superior” or “I” rating for this application to ASAA.

These students are members of the school’s music program. Yes No

Principal’s Signature

Director’s Signature

PRINCIPAL AND DIRECTOR — We have read and understand the festival packet:

Title of Selection ___________________________________________Composer _______________________________________

If selection is Musical Theater, the show name is: ______________________________________________________________

If you have your own accompanist, list his/her name: _________________________________________________________

School Name _____________________ Music Director ______________________Email Address __________________________

2023 - 2024 • Alaska School Activities Association • Music Handbook

EXHIBITION ENSEMBLE APPLICATION for the

STATE SOLO & ENSEMBLE FESTIVAL

ABOUT THE ENSEMBLE & PERFORMANCE

Check here if you need a staff accompanist. You will be invoiced an additional $25. For the accompanist’s reference, you must

include a copy of the music with this application.

Check here if your Application involves percussion needs. List all percussion instruments that you will need provid-

ed:

Scheduling needs. Participants need to be available for all days for scheduling as some instruments will only be adjudicated on one of the two

days of the festival. Please list any special scheduling needs that you may have:

ROSTER — LIST ALPHABETICALLY, BY LAST NAME

Student First Name Last Name Grade (9-12) Instrument or Voice Part School