7
Health Care Flexible Spending Account (HCFSA) and/or Dependent Day Care Spending Account (DCAP)
FSA enrollments do not carry over so you must re-enroll each year to participate. FSA elections
are eective January 1.
Voluntary Benet Plans
You can enroll each year during annual Open Enrollment (or as a new hire) or within 31 days
of a QLE.
Once you are enrolled, your participation will continue as long as you maintain eligibility requirements
unless you elect to drop coverage during a subsequent annual Open Enrollment period.
After You Enroll or Waive Conrmation of Enrollment
Once you submit your enrollment elections in ESS, you will be able to view your benets elections.
Review your benets elections carefully to conrm they are accurate. You can review your elections
or make changes to your benets until the deadline. All enrollments are nal as of 11:59 p.m. CST on
October 31. A conrmation of your enrollment can be printed from ESS.
CHANGE YOUR BENEFITS – PERMITTED DURING QUALIFYING LIFE EVENTS
Open Enrollment is the annual period available to make changes to your
benets. A Qualifying Life Event (QLE) is required for you to request changes
to your benets outside of the Open Enrollment period. You can enroll, add
or remove dependents; change plans; or enroll in/make changes to a exible
spending account within 31 days of any of the following events:
• Employment
• Marriage, establishment of a partnership (with government-issued
domestic partner certicate or civil union certicate)
• Birth, adoption, or obtaining legal guardianship of a child
• Loss of other coverage for you or your dependent(s) for reasons such as
legal separation, divorce, death, termination of employment or moving outside
of the service area
• A change in employment status signicantly impacting the employee
contribution rate
Changes must be completed through Employee Self Service (ESS) within 31 days of
the QLE. Appropriate dependent documentation must also be uploaded within 31
days. Government-issued newborn birth certicates must be uploaded within 45 days.
Please note: QLE additions are eective on the event date (e.g., due to marriage, birth).
A QLE that terminates participation, such as waived coverage or the removal of a
dependent from coverage (e.g., a divorce, death of a dependent, or aging out),
is eective the last day of the month in which the event occurs.
Enrollments not completed within the designated time frame will not be accepted.
The next opportunity to enroll will be the following annual Open Enrollment period
or within days of another QLE.
If you are not currently enrolled and your QLE does not include a dependent change,
please send an email to risk.mgmt@cookcountyil.gov to set up your eligibility to enroll
in ESS. Enrollments entered more than 31 days after the QLE will not be processed.
Dependent children who reach the age of 26 (30 for military veterans) are
automatically terminated from benet coverage on the last day of the month of the
26th birthday. Special rules apply to disabled dependents.
BE AWARE!
THERE’S ONLY
A 31-DAY
WINDOW TO
MAKE CHANGES!
You must make
changes to your
benets within
31 days of your
life event, or you
will have to wait
until the next
Open Enrollment
period.
Coverage begins
on the date of
the event.