Welcome to Gmail!
Gmail will become our new email delivery method starting Monday . All new emails will be
Jul 26, 2021
delivered to your Gmail account and will no longer show up in Outlook. You will still have access to your
Outlook for the next two months using mail.bentonschools.org. All of your emails will be migrated into Gmail.
We currently have the last 2 years there and older ones will continue to migrate over but it takes time. Your
email address will not change and you will login Gmail like normal with your email address and password.
Desktop access: To access Gmail. You can go to mail.google.com or you can click on Gmail next to your
Google Apps.
Phone Access
IMPORTANT: You must delete your Outlook off your phone or iPad to access your Gmail on your phone. DO
NOT add it under the accounts like you do for Outlook. YOU MUST DOWNLOAD the Gmail app and use it.
If you have any questions you can send them to at [email protected]
Isabella Bradley
The differences you will notice between Outlook and Gmail
In Outlook...
In Gmail...
View messages and their replies by default as individual
entries in your Inbox
Group messages and their replies by
default in conversation threads so you
see multiple related messages in one
view
Spell-check automatically while composing
Check spelling after composing
Attach and forward multiple messages
Forward all or select messages in a
conversation thread
Delete messages, typically to save space
Archive messages to declutter your
inbox
Sort messages by sender, date, or size
Find messages by sender, date, topic,
and more using Gmail
Organize messages in folders
Tag messages with labels
Assign color categories to messages
Color-code your labels
Flag important messages
Star or add markers to important
messages
Manage incoming email with rules
Manage incoming email with filters
Flag messages for follow-up
Add messages to your tasks list or a
Follow Up label
Get desktop mail notifications via Desktop Alerts
Enable desktop notifications in
Chrome
Settings:
You can customize your Gmail settings. Click on the Gear Icon.
Here you can change the Inbox Type, Reading Pane (if you choose
“Right of inbox” it will give you more of an Outlook feel), and Email
Threading (this is where you can turn off Conversation View, where
emails of the same topic are grouped together).
To see all your settings click “See all settings”
Undo Send:
Gmail gives you the option to “Unsend” a message that you just sent. It
is set for a 5 second delay. To change it to a longer delay, go into
Settings, General Tab and look for “Undo Send” you can change the
delay time to 5, 10, 20, or 30 seconds delay before sending.
Signature:
You can set up your email signature by going to Settings, General Tab
and scroll down to “Signature” Click “Create New” put in your name and
click create. Now you can create your signature in the pane to the right of your name
Compose Email
To compose an email, simply click on the pencil icon.
