University of Windsor, EECC Terms of Reference, Page 3 of 6
Approved January 2013, Updated March 2015, Revised February 2019
3.4 The Executive Director of the Office of Human Rights, Equity and
Accessibility (OHREA) and the Employment Equity and Human Rights
Manager of the Office of Human Rights, Equity & Accessibility (OHREA)
shall serve as voting Ex-Officio members.
3.5 Members of the Committee and alternates shall receive education and
training in the requirements of the Act and on such basis as the
Committee deems appropriate.
3.6 The Committee will have one Chair (the Executive Director of Human
Rights, Equity and Accessibility) and two Vice-Chairs (one Employer
and one Employee Group member). The Vice-Chairs will rotate annually
within each group. The two Vice-Chairs will alternate chairing meetings
where the Chair is absent.
3.7 A quorum is fifty per cent plus one (50% + 1) of the Committee
members, as long as there is at least one member from Employer
members, Employee Group members, and Ex-Officio members present.
3.8 Alternate Committee members may attend meetings of the Committee
with the appointed Committee member but will not participate in the
Committee’s decision making except in the absence of the appointed
Committee members.
3.9 The Committee, the Employer or an Employee Group, may invite
resource staff to participate in Committee meetings, as required by the
agenda. These resource staff will not be entitled to vote.
4. Compensation of the Coordinating Committee Members
4.1 Time spent by the Employee Group representative shall be considered
as time worked at the applicable rate of pay.
4.2 An employee who is representing a bargaining unit is entitled to spend
whatever time during the regular work day away from his or her regular
work that the employer and the bargaining unit agree is necessary to:
(a) Attend meetings between the employer and the bargaining
agent concerning their joint responsibilities;
(b) Prepare for any of these meetings; and