Miami-Dade County. Administrative Orders Maintenance System.

Administrative Order

Administrative Order No.: 7-14

Title: Safety and Loss Prevention

Ordered: 1/26/1993 Effective: 1/26/1993

AUTHORITY:

Section 4.02 of the Metropolitan Dade County Charter Section 2-42 (20) of the

Metropolitan Code and all applicable Federal, State and Local regulations.

SUPERSEDES:

This Administrative Order supersedes Administrative Order 7-14, ordered December

18, 1973 and effective December 31, 1973.

POLICY:

It is the policy of Metropolitan Dade County to improve the effectiveness of public

service by providing a safe and healthful work place for County employees, providing

for the safety and health of the public, and preserving County resources, through the

establishment and implementation of the Metro-Dade Safety and Loss Prevention

Program.

PROCEDURE:

All County employees are responsible for ensuring their safety, as well as the safety

of other employees, the public and County resources. The tasks, responsibilities,

policy, procedures and regulations pursuant to the Metro-Dade Safety and Loss

Prevention Program are detailed in the Metro-Dade County Safety Manual. It is the

responsibility of each County employee to comply with the provisions of the Manual,

as applicable to his/her job and responsibilities.

DIRECTOR, GSA RISK MANAGEMENT DIVISION

The Director, G.S.A. Risk Management Division, is empowered and authorized to

establish and maintain an effective County-wide Risk Management Program. This

Program shall include, but not be limited to, approving and overseeing a

com

rehensive

inte

rated and coordinated Metro-Dade Count

Safet

and Loss

Prevention Program aimed at ensuring the safety of the public, County employees

and County resources. The Director, G.S.A., Risk Management Division, is further

empowered to order the cessation of unsafe activities or operations which are

evaluated as presenting an immediate and serious hazard to the public, County

employees and/or County resources.

Loss Prevention Unit, G.S.A. Risk Management Division

The Loss Prevention Unit Supervisor, G.S.A. Risk Management Division, is

empowered and authorized to develop, implement, administer, update and revise the

comprehensive Metro-Dade County Safety Manual. This Program will include, but not

be limited to the identification, prevention, control and correction of unsafe conditions

involving the design, construction, testing, maintenance and operation of County

facilities. Further, the Loss Prevention Unit Supervisor and Loss Prevention

Specialists are empowered and authorized, but not limited to:

•

Ensure that all County departments, entities and personnel comply with all

applicable provisions, tasks, safety rules, regulations and codes as specified in

the Metro-Dade County Safety Manual.

•

Conduct unannounced inspections of County facilities and operations aimed at

identifying and eliminating unsafe practices, operations and/or conditions.

•

Investigate accidents and claims of unsafe conditions involving the public,

County employees and/or County resources.

•

Advise departments of unsafe conditions identified and the necessary

corrective actions.

•

Oversee testing and abatement of hazardous substances and conditions (e.g.,

asbestos, lead, noise, etc.).

•

Promote safety awareness (i.e., recognizing unsafe acts and hazardous

conditions and how to prevent accidents) through safety training.

•

Respond on an emergency basis to incidents involving death/serious injury or

major damage to County Property.

DEPARTMENT DIRECTORS

Department Directors, including heads of official County entities (e.g., Agencies,

Trusts, etc.), are responsible for maintaining and administering the Metro-Dade

Safety and Loss Prevention Program, as specified in the Metro-Dade County Safety

Manual, within their respective Departments, Trusts, Agencies, etc. This shall include

the following:

•

Implement a Departmental program of progressive disciplinary action,

consistent with the current County Disciplinary Action Administrative Order 7-3, to

address violations of safety practices and procedures by employees.

•

Appoint a subordinate to serve as Departmental Safety Specialist.

•

Appoint an Accident Review Board to review departmental accidents and

report their findings and recommendations for remedial actions to the

Department Director, with a copy to the Director of G.S.A. Risk Management

Division.

•

Cooperate fully with the G.S.A. Risk Management Division on matters

pertaining to safety, health and property conservation.

DEATH OR SERIOUS INJURY/DAMAGE

In case of death or serious injury to a County employee or a member of the public

involving County property, or serious damage to County property (e.g., an explosion

at a County facility) the G.S.A. Risk Management Division shall be notified

immediately as specified in the Metro-Dade County Safety Manual.

EMPLOYEE ON THE JOB INJURIES

It is the responsibility of each employee to immediately report any injury to his

supervisor. Upon notification, the supervisor will complete the applicable form as

follows:

The First Aid Log is completed for minor injuries where lost time does not exceed

one shift and/or no medical attention is given. The Log remains in the department.

The Notice of in

and Su

ervisor’s Re

ort of Em

ee Job In

forms are

completed for injuries where lost time exceeds one shift and/or medical attention is

given.

The original forms shall be sent to the G.S.A. Risk Management Division within 48

hours of the injury, with copies to the employee’s Departmental Safety Specialist and

Personnel Officer.

DAMAGE OR INJURY INVOLVING COUNTY PROPERTY/VEHICLE

Employees witnessing of having knowledge of a County vehicle accident, injury to an

employee or member of the public on County property, or damage to County

property/equipment shall obtain all pertinent information (e.g., names and addresses,

locations, driver’s license and vehicle tag numbers, general descriptions of persons

and vehicles involved, etc.). The employee shall report the incident to his supervisor,

who in turn, shall contact G.S.A. Risk Management Division and submit written

documentation as requested.

Employees in County vehicles involved in an accident shall obtain the pertinent

information as stated above, contact the Metro-Dade Police, and complete the Notice

of Automobile Accident form and forward the original to G.S.A. Risk Management

within 48 hours of the accident. EXCEPTION: If the accident results in serious injury

or death, request medical attention by calling 911 and call the G.S.A. Risk

Management Division immediately.

This Administrative Order is hereby submitted to the Board of County Commissioners

of Dade County, Florida.

Joaquin G. Aviñó, P.E., P.L.S.

County Manager