Procedure Number: 560 Effective Date: 1/20 DAMAGE TO COUNTY

Procedure Number: 560

Effective Date: 1/20

DAMAGE TO COUNTY PROPERTY, PROPERTY OF OTHERS OR

INJURY TO A CITIZEN

_____________________________________________________________________________

SUMMARY

This procedure explains how to report damage to County property or to the property of

others, and injury to

citizens on County property or injury to citizens by County employees.

PROCEDURE

Immediately notify supervisor of damage to any County property, damage to the property of others,

injury to citizens on County property or caused by County employees.

To submit a claim to the Subrogation Unit you may fax (305-375-3509) or email:

manny.somano@miamidade.gov. To report a claim after normal business hours please leave a

message after dialing 305-546-1419.

Include all supporting documents (Incident Report and/or Police Report, estimate of damages or

actual repair cost and pictures of the damage). You may reach the unit’s supervisor, Manny Somano

directly at 305-375-4612.

Damage to an Internal Services Department (ISD) building must be immediately reported to the

building manager and ISD Risk Management Division Subrogation Unit (ISD/RMD) for purposes of

collecting damages to County property. Contact 305-375-4612 (after-hours 305-546-1419). Please ask

for the Subrogation Supervisor who will provide further instruction referencing documentation needed

to attempt collection of County damages from the at fault party. A list of ISD maintained buildings and

the contact numbers are available at ISD’s website at:

https://www.miamidade.gov/realestate/library/ISD-Maintained-Buildings.pdf .

In an event of an accident, or vandalism all employees are required to call the Miami-Dade Police

Department and file a police report. This includes any auto accident in County vehicles, property

damage to others, injury to others, or death.

Complete the Notice of County Motor Vehicle Accident located on the ISD Safety website

http://intra.miamidade.gov/internalservices/incident-forms.asp . If you are provided a police report or

driver exchange form, please attach a copy to the “Notice of County Motor Vehicle Accident” report and

any special form(s) your department requires and forward to the Internal Services Department/Risk

Management Division (ISD/RMD) within 48 hours to the attention of the Liability Claims Manager. Please

keep a copy for your records.

County employees injured while working are entitled to receive workers’ compensation benefits. The

benefits, medical and indemnity (i.e., lost wages), are f urnished by the County’s Self-Insured Program.

Under Section 440.39(2) Florida Statutes. The County has subrogation rights against the third party

tortfeasor to the extent of the amount of compensation benefits paid. This is commonly referred to as

a workers’ compensation lien. Employees are expected to cooperate with the investigation of their

Workers Compensation Adjuster to determine if a third party contributed to the injury of the employee.

Exception

In the event of severe damage or serious injury, call 911 (for serious injury) and immediately call the

Liability Section of ISD/RMD at 111 N.W. First Street, Suite 2340, Miami, Florida 33128. The phone numbers

are: 305 375-1455 or 305 375-4280 and ask to speak to the Liability Claims Manager.

CONTACT(S):

Department/Division

Internal Services Department/Risk Management Division, Liability Section

REFERENCE DOCUMENT(S):

Miami-Dade County Code, Section 30-311