University of Rochester
Apartments and O-Campus Living
Graduate
Housing
Contract
2022–2023
University of Rochester Graduate Housing Contract 2022–2023 2
Contents
From the Executive Director 3
Contact Us 4
Graduate and Family Housing 5
Locations 6
Accommodations and Floor Plans 7
University Park Apartments 8
Whipple Park Apartments 9
Goler House 10
Application Process 11
Who Can Apply?
How to Apply
Housing Assignment Process 13
Eligibility Conditions 15
Full-Time Enrollment
Six-Year Eligibility Limit
Occupancy Verification
Register Family and Roommates
Subletting
Security Deposits
Policies 16
Smoking Policy
Guest Policy
Extended Family Stay Policy
Pet Policy
Service/Emotional Support Animals
Air Conditioners
Lease Information 17
Lease
Lease Term
Automatic Lease Renewal
Binding
Giving Notice
Lease Termination Date
Minimum Lease Period
Lease Termination Scenarios
Rental Insurance
False Information
Illegal Subletting
Roommate Determination
Apartment Transfer 19
O-Campus Private Housing 19
International Graduate Students 20
Terms, Definitions, and Abbreviations 21
Graduate Housing Application 23
University of Rochester Graduate Housing Contract 2022–2023 3
From the Executive Director
Dear prospective members of the University of Rochester graduate community,
Thank you for your interest in graduate housing at the University of Rochester. It is not
necessary to wait for final graduate acceptance to submit a housing application. The following
information about housing on and near the University campus should prove to be helpful.
Please read the housing material carefully.
The University of Rochester does provide University housing for more of its post-baccalaureate
students than do most comparable institutions. However, University housing is not guaranteed
for all who are eligible and wish to live in University facilities. There is an adequate supply of
aordable private housing in the Rochester area for those who cannot be accommodated
in University facilities and must (or elect to) seek private housing. We are prepared to assist
you with locating University housing through the University Apartments Oce or o-campus
housing through the O-Campus Living Program.
The University maintains the University Apartments Oce to help you locate housing within
the University. The University Apartments Oce accepts applications for University graduate
and family housing and oers and assigns University housing in accordance with established
guidelines (see Housing Eligibility Conditions). The O Campus Living Program can assist
you in locating housing o campus. Both oces are located in the Oce for Residential Life,
020 Gates Wing of Susan B. Anthony Halls.
We encourage you to read this guide to University apartments and o-campus living
opportunities for more information about University and private housing options and the
services available at the University Apartments Oce and the O-Campus Living Program.
We look forward to welcoming you to the University and the city of Rochester. Please do not
hesitate to call upon us at any time.
Sincerely,
Laurel F. Contomanolis
Executive Director, Oce for Residential Life and Housing Services
Please Note
All of University
graduate housing
and all campuses
are smoke free.
University of Rochester Graduate Housing Contract 2022–2023 4
Contact Us
University Apartments Oce
020 Gates Wing
Susan B. Anthony Halls
Box 270468
Rochester, New York 14627-0468
(585) 275-5824
Fax: (585) 276-1886
www.rochester.edu/reslife
Graduate and Family Services Oce
O-Campus Living Program Oce
122 Morgan Wing
Susan B. Anthony Halls
CMC 270464
Rochester, New York 14627-0464
585-275-1081
gradhousing@rochester.edu
o[email protected].edu
Graduate Community
Assistants
Graduate Community Assistants (GCAs) are employed by the Oce of Graduate and Family
Housing at the University of Rochester. They work to support both a healthy and inclusive
residential community. GCAs serve our residents by promoting the integration of social,
recreational, cultural, and intellectual activities into the community.
A few ways residents can get connected to their community are by attending New Resident
Welcome, signing up to be added to the mailing list, or participating in one of the community
events hosted by the GCAs. GCAs will communicate to residents through the mailing lists, the
Weekly Scoop newsletter, and our social media pages, as well as through fliers to promote
activities and keep residents up to speed with what is going on.
Contact information for graduate housing sta will be distributed to tenants individually, but
more information is available through the Weekly Scoop and our social media pages.
Connect with us at
urgraduatehousing@
gmail.com
University of Rochester Graduate Housing Contract 2022–2023 5
Graduate and Family
Housing
Consider becoming a part of the University of Rochester graduate and family housing
communities. These communities include graduate students and their families from across the
University (the College, School of Medicine and Dentistry, Eastman Institute for Oral Health,
School of Nursing, Simon Business School, Warner School of Education, and Eastman School
of Music).
Students and their families come from around the United States and from around the world,
reflecting the diverse enrollment at the University of Rochester. Our vibrant communities
encourage students and their families to become involved and celebrate the unique
contributions that each person can bring to this living and learning environment.
Dedicated sta work with our graduate communities. The area coordinator for graduate and
family housing and the sta of graduate community assistants (GCAs) encourage involvement
in our communities. There are many ways to participate—from potluck dinners to picnics to
outings (such as apple picking) to biking to art classes and community gardens—something for
everyone at the level they wish to participate.
Our Mission
At the University of Rochester, graduate and family housing residents expect their housing
communities to be places where they
• can pursue their academic goals in an environment conducive to learning;
• have buildings that are physically clean and well cared for;
• are encouraged to become active members of their community through events and
programs regularly planned by the residential life sta;
• are respected for who they are—where dierences are not only tolerated but also
celebrated;
• take responsibility for their actions;
• respect the rights of others;
• are entitled to their own opinions but understand the importance of compromise;
• uphold the standards of the community for the good of the entire community.
Email gradhousing@
rochester.edu
to sign-up for
The Weekly Scoop
Visit us
on Facebook at
@urgradhousing
and Instagram at
@ur_gradhousing
University of Rochester Graduate Housing Contract 2022–2023 6
Locations
Graduate housing is close to the University’s main River Campus, the Medical Center,
Southside Living Center, and South Campus. The Eastman School of Music and the Memorial
Art Gallery are about two miles away.
Free shuttle bus service is provided to persons with University ID among the campuses and
many other locations throughout the area.
Campus maps
available at
rochester.edu/maps
Info on bus and
shuttle service at
rochester.edu/parking/
students/shuttle.html
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SOUTH
CAMPUS
Erie Canal
390
Mt.
Kendrick Rd.
RIVER
CAMPUS
COLLEGE
TOWN
Goler House
10-minute bus ride
to River Campus
390
Whipple Park
Apartments
20-minute bus ride
to River Campus
University Park
Apartments
15-minute bus ride
to River Campus
MEDICAL
CENTER
University of Rochester Graduate Housing Contract 2022–2023 7
Accommodations and
Floor Plans
Members of the University of Rochester community can choose from a wide range of living
accommodations. We attempt to match your rent budget, space needs, wishes with respect
to privacy or a more social setting, as well as your need to be close to a particular campus
area with one of the pleasant University apartment facilities. The most attractive features of all
University apartment housing are convenient locations and reasonable rents. Each complex
is staed with graduate community assistants (GCAs) to assist new residents, to provide
activities, and to help foster a community atmosphere.
The University maintains three apartment complexes that serve graduate students, medical
students, and postgraduate trainees (including postdoctoral trainees and fellows, hospital
house sta, and fellows of the School of Medicine and Dentistry).
• Each of these complexes has laundry facilities. These facilities are coin operated as well
as connected to a downloadable smartphone app that allows users to pay via credit card.
• Free University bus service serves all complexes.
• People with children will find safe playgrounds at Whipple Park. Both University Park
and Whipple Park apartments have broad lawn areas nearby for ball playing, volleyball,
picnicking, and other activities.
• Goler House (high-rise apartment building) is closer to the College Town stores,
restaurants, and public transportation and has a somewhat more urban atmosphere.
The Zipcar program is available at the University of Rochester, and there are Zipcars located
near each of the three graduate housing areas.
University of Rochester Graduate Housing Contract 2022–2023 8
University Park Apartments
The University Park (UPK) apartment complex is a 15-minute walk to the River Campus and a
five-minute walk from the Medical Center. The lawn-bordered, two-story buildings include 40
studio, 86 one-bedroom, and 80 two-bedroom unfurnished apartments. All apartments have
hardwood floors. There is a community room available for University Park complex activities,
and tenants can sign up to use the space for personal use. There are picnic tables and a
volleyball court. There is ample parking within the complex. University Park is located within
the Rochester City School District, and buses pick up schoolchildren in the complex. University
bus service is accessible immediately adjacent to University Park on Kendrick Road. Single
applicants with identified roommates (IRMs) and applicants with children are given first priority
in two-bedroom apartments. Priority for studios and one-bedroom apartments is given to
couples and single applicants.
Samples of Typical Floor Plans
Studio Apartment
587 sq. ft.
Two-Bedroom Apartment
904 sq. ft.
One-Bedroom Apartment
736 sq. ft.
University of Rochester Graduate Housing Contract 2022–2023 9
Whipple Park Apartments
This complex of cedar-shingled, two-story buildings has a combination of two-bedroom garden
apartments and two- and three-bedroom town houses totaling 250 units, all unfurnished.
Whipple Park (WPK) is in a park-like setting bordered by wooded areas. It is approximately
one mile from the Medical Center and a mile and a half from the River Campus. While certainly
walkable and bikeable, University bus service is available to the Medical Center and to the
River Campus. Whipple Park has landscaped grounds, a community garden, and low street
noise. There are adequate parking facilities.
Town houses have laundry connections (washers and dryers must be provided by the tenant)
and are individually metered for electrical service. Each town house has a small basement
(they vary in size) suitable for storage only—no one may be housed in the basement. In the
buildings with garden apartments, there are small storage spaces in the lower level of each
building. Several garden apartments have been modified to accommodate students with
disabilities.
Applicants with children are given priority for Whipple Park town houses. Whipple Park is in the
Rush-Henrietta School District. School buses come to the Whipple Park parking lot.
Samples of Typical Floor Plans
Faculty and sta
are eligible to
apply for housing
in Whipple Park if
there is availability.
Two-Bedroom
Garden Apartment
782 sq. ft.
Three-Bedroom Town House
832 sq. ft.
Two-Bedroom Town House
780 sq. ft.
University of Rochester Graduate Housing Contract 2022–2023 10
Goler House
George Washington Goler House (GHS) is a 13-story high-rise building immediately adjacent to
the Medical Center and a 10- or 15-minute walk or an 8-minute bus ride from the River Campus.
The main entrance security system is controlled by residents’ telephones. The 321 apartments
(including several short-term units) are among the University’s most spacious and include
studio, one-, and two-bedroom apartments. Some two-bedroom units have two baths. Some
of the Goler House apartments are furnished. There is a community room for GHS complex
activities, and individual tenants may sign up to use the room for personal use. University
bus service to the River Campus is nearby. Goler House is located near College Town, giving
residents access to public transportation, shopping, and restaurants.
Free parking for Goler House residents is located at our Whipple Park complex. Residents use
the Blue Line shuttle to access their cars. If residents are interested in closer parking, new
residents may contact the Parking Management Oce to enter their names on a waiting list for
spaces around the base of Goler House (approximately $500/year) or purchase space in the
College Town Garage ($1,732 per year). There are short-term drop-o spaces in front of Goler
House to facilitate unloading of passengers, groceries, and other packages.
Samples of Typical Floor Plans
Furnishings in one-
and two-bedroom
furnished apartments:
• Dining table with
four chairs
• Sofa and side chair
• Coee and end
tables
• Bookcase
Each furnished
bedroom contains:
• Twin bed
• Desk with chair
• Dresser
• Night table
• Lamps
• Window blinds
Studio Apartment
399 sq. ft.
Two-Bedroom Apartment
903 sq. ft.
One-Bedroom Apartment
672 sq. ft.
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University of Rochester Graduate Housing Contract 2022–2023 11
Application Process
Who Can Apply?
Your eligibility to lease a University apartment is contingent upon your status as a University of
Rochester full-time graduate student, medical student, postgraduate trainee (including eligible
postdoctoral trainees and fellows, hospital house sta, and fellows of the School of Medicine
and Dentistry and the Eastman Institute for Oral Health as determined by University benefits
code), or faculty and sta (Whipple Park only) and is further subject to a maximum term of six
years. You must promptly notify us of any changes in your University status.
University housing is limited and cannot be guaranteed for all those admitted into graduate
programs at the University of Rochester.
Applicant qualifications are verified each semester to confirm residents remain eligible.
Residents found to be ineligible will be given 90 days’ notification of need to vacate.
How to Apply
If you are interested in applying for living accommodations in University housing, you must
submit an application for University housing. Interested applicants may submit the applications
by mail or in person or apply online at rochester.edu/reslife/graduate/index.html. Applicants
should only submit one application. Current leaseholders looking for apartment transfers must
submit paperwork directly to their complex oce. It is not necessary to have been accepted
into a graduate program at the time the housing application is submitted. Your eligibility will
be verified when your status data is entered in the University’s registration/human resources
database.
Apply online at
rochester.edu/
reslife/graduate/
index.html
University of Rochester Graduate Housing Contract 2022–2023 12
Step 1
Carefully review the Graduate Housing Policies and Guidelines (pages 15–19). Determine your
“resident status” and the “apartment styles” for which you qualify using the information and
chart to follow.
Eligibility for graduate housing accommodations is based on marital status and/or family size,
although it is possible to apply for a style outside the listed eligibility. To see which housing
styles you are eligible to apply for, determine your resident status code and see the following
apartment style eligibility list:
Code Resident Status Apartment Eligibility
S Single occupant
• UPK studio and one-bedroom
• GHS studio
• GHS one-bedroom
SR Single with an identified
roommate (IRM)
• UPK two-bedroom
• WPK two-bedroom walk-up and
walk-down apartments
• WPK two-bedroom town house
• GHS two-bedroom (one and two baths)
C Couple
• UPK studios and one-bedrooms
• GHS one-bedrooms
FA Family
(1–2 children)
• UPK two-bedroom apartments
• WPK two-bedroom town houses
• WPK two-bedroom walk-up and walk-down apartments
FB Family
(3–4 children or 2 children
of opposite gender, one or both
older than 8)
• WPK three-bedroom town houses
Step 2
Complete the attached Application for University Housing (incomplete applications will not be
accepted).
• Include current mailing address, a phone number (preferably a cell phone) where we can
reach you, a fax number, and an email address. If your contact information changes after
you apply for housing, immediately advise the University Apartments Oce. It is your
responsibility as an applicant to keep your contact information up to date.
• Indicate with an X those apartments which you would be interested in being considered
for. If you are flexible about housing type and you would like to have the broadest
consideration, please mark the “interested in anything available” option on the application.
• Include the names of family members (spouse or partner and children) who will be living
with you (also include the birthdates of children).
• Indicate the earliest and latest desired occupancy dates you are prepared to accept.
Please state your preferred dates as broadly as possible, as this will increase the chances
for assignment.
• Sign and date the application form.
Step 3
Mail the completed application to the address at the top of the application or submit the online
completed application via the website at rochester.edu/reslife/graduate/index.html.
Abbreviations
• GHS
Goler House
• UPK
University Park
• WPK
Whipple Park
University of Rochester Graduate Housing Contract 2022–2023 13
Housing Assignment
Process
Step 1
Applications received on or before the annual lottery deadline (May 4, 2022) are entered into
the lottery, and your position on the housing assignment waiting list is determined by lottery
draw. The lottery for each apartment style will be run on May 4, 2022. The results of the lottery
will not be available for five working days after the lottery (the University Apartment Oce will
be closed those days to allow for processing). Applicants are only notified when a housing
assignment is oered. It is the applicant’s responsibility to contact the University Apartments
Oce for lottery results. Assignments are made on a rolling basis as vacancies become
available throughout the summer—those seeking housing for July, August, and September
will receive notification closer to their desired occupancy date. Assignments are based on
vacancies occurring in our complexes. Current residents must give 30 days’ notice; thus we
will not know about availability for July, August, and September in May.
Step 2
As openings occur that correspond to one of your apartment style choices, the oce will
contact you with a lease oer. Whenever possible, the oce will telephone, email, or fax
a preliminary oer to lease. Oers to lease are made based on wait list order, housing
availability, and your desired occupancy dates. Housing oers and assignments are not
transferable to other students. Because of the critical time needed to get all assignments
confirmed and the wide geographic distribution of our graduate applicants, we are not able to
delay the acceptance process to allow for viewing apartments.
Assignments
When making an oer to lease, each apartment style waiting list is sampled in the following
manner:
• The available date of an apartment is compared to the desired occupancy dates of
waiting list applicants.
• Oers to lease are made, in waiting list order, to applicants whose desired dates of
occupancy most closely match the date the apartment is available.
• In the event all applicants on a specific waiting list have been oered housing, a vacant
apartment may be oered to applicants on other lists.
Other assignments, not consistent with the assignment priority rule, may be made to any
apartment remaining available after all preference requests are satisfied (e.g., a single person
may be oered an apartment that is intended to accommodate a family if all eligible families on
current waiting lists have been oered housing).
If an applicant declines any oer to lease, their name will be moved to the bottom of all waiting
lists. If an applicant declines three lease oers, they will be removed from all waiting lists.
Applicants removed from the waiting lists may submit a new application to return to the bottom
of the current waiting lists for assignment consideration.
University of Rochester Graduate Housing Contract 2022–2023 14
Step 3
To accept an oer to lease, written acceptance and a deposit equal to one-half of one month’s
rent must be mailed to the University Apartments Oce within ten (10) business days of
the date of the oer. We do anticipate delays with international mailings. You may indicate
initial acceptance of the housing oer by telephone, email, or fax, followed by your written
acceptance and deposit. The deposit is nonrefundable, but it will be applied to your first
month’s rent when you occupy the University apartment assigned.
Step 4
Once you are oered and accept a University apartment, you will need to contact the specific
apartment complex oce to make an appointment for your move in and to sign your lease
(before you can move in).
Upon checking in, you will be required to provide the following two separate checks or money
orders (no cash is accepted):
• a security deposit equal to one month’s rent
• the balance of the first month’s rent (a half month’s rent has been previously submitted
with the acceptance letter).
Please Note: The University Apartment Oce has established a protocol and option to pay
the acceptance fee (equivalent to 1/2 month’s rent), remainder of the first month’s rent, and
the security deposit at the time of acceptance via a payment card. This is designed to assist
international students without easy access to checks or money orders in USD. Details on how
to use this option will be included in the oer letter.
All security deposits are refunded in four to six weeks, with interest, after you terminate your
occupancy, providing you meet the conditions set forth in your lease and in this guide.
Step 5
Once a lease is signed, keys will be issued to the leaseholder. No keys can be issued to
anyone other than the leaseholder. We are not able to loan a key to a friend or faculty member
in advance of your arrival. Please plan your travel schedule accordingly so that the lease
can be executed during regular business hours (Monday–Friday, 8:30 a.m. to 4 p.m.; closed
noon–1 p.m. for lunch). Complex oces are closed on the following US holiday dates: January
17; February 21; April 15; May 30; July 4; September 5; October 10; November 24 and 25; and
December 26. If a new leaseholder would like to view the apartment prior to signing the lease,
they should leave some additional time to do this.
Applicants not placed in University housing by September 15 will be asked to reconfirm their
interest in University housing and to select a new occupancy date. Applications remain active
for one year (ending the day prior to the running of the next year’s lottery). Those applicants
who still wish to be considered for housing in the next lottery will need to submit a new
application and fee by the deadline.
Please note: If you do not receive an oer to lease an apartment at least three weeks prior to
the occupancy date you specified, it is relatively certain that we will not be able to oer you a
University apartment for that time. Therefore, you should arrange to come to Rochester to find
private housing one to two weeks before your academic program is scheduled to begin (see
o-campus living on page 19). You are welcome to contact the University Apartments Oce
at (585) 275-5824 or email [email protected].edu for information concerning the status
of your application any time following waiting list compilation (five working days following the
lottery). The University Apartments Oce will contact applicants only when an apartment is
available.
University of Rochester Graduate Housing Contract 2022–2023 15
Eligibility Conditions
Full-Time Enrollment
You must remain enrolled as a full-time University post-baccalaureate student or have a
University appointment as an eligible full-time resident or fellow (determined by eligible
benefit code).
All changes aecting student status (changes to part-time, degree completion, disenrollment,
full-time employee status via benefit codes, etc.) must be reported immediately to the
University Apartments Oce. Resident qualifications are verified each semester to ensure
residents are eligible.
Six-Year Eligibility Limit
In order to provide access to University housing to graduate students equitably, graduate
housing eligibility is limited to a maximum of six (6) cumulative years in residence. Time spent
as an IRM is considered a part of the six-year term.
Those residents who complete their sixth anniversary in University housing between October
1 and June 30 will be permitted to stay only through June 30. Those who complete their sixth
anniversary in University housing between July 1 and September 30 will be permitted to stay only
through August 26. (We are attempting to avoid forced relocations during the academic year.)
This six-year limit may be waived in unusual circumstances when it may cause extreme
hardship. An appeal of a waiver of the rule must be made in writing to the University Dean for
Graduate Studies at least three months in advance of the expiration of the six-year lease term.
Occupancy Verification
An ocial required occupancy verification is conducted once each year to determine who is
ocially living in each apartment. Each leaseholder must complete a survey detailing who is
living in the apartment.
Register Family and Roommates
Leaseholders in two- and three-bedroom apartments must identify and register family
members or roommates. An identified roommate (IRM) must be a qualified graduate housing
applicant. Leaseholders must identify, register, and confirm the eligibility of an IRM before the
IRM takes occupancy of an apartment.
In the event a registered IRM leaves, the leaseholder, although not required to have a
roommate, may choose to find one. Leaseholders must register new qualified roommates as
soon as possible with the appropriate complex oce.
Subletting
Subletting is allowed only with written approval of the University Apartments Oce and
is limited to June, July, and August. Only full-time graduate students are eligible to sublet
apartments from current leaseholders. Undergraduate students are not eligible to sublet
graduate apartments at any time.
Security Deposits
Security deposit refunds will be made only to the leaseholder, approximately four weeks after
vacating the apartment minus any damages or extra cleaning charges.
University of Rochester Graduate Housing Contract 2022–2023 16
Policies
Smoking Policy
Smoking is prohibited in all graduate housing facilities. The University of Rochester is a
smoke-free/tobacco-free campus. This includes but is not limited to the use of hookahs and
e-cigarettes. A resident who violates the smoking policy could be subject to lease termination.
Guest Policy
A guest is limited to a two-week stay once every six-month period.
Please note: While the University is under COVID restrictions, extended overnight visitation is
not permitted.
Extended Family Stay Policy
Full-time graduate students with children have the option of bringing their parents to stay with
them for extended periods (up to six months) to care for their children. This is reserved for
the parents of the leaseholder only in two- or three-bedroom apartments (due to occupancy
restriction and fire code). Two- or three-bedroom apartments may have no more than four
adults at one time (1 leaseholder + 1 spouse or partner + 2 visitors). Registration is required for
all visits greater than two weeks up to six months.
Pet Policy
Only small animals, confined to a cage or aquarium, are permitted. Any animal that poses a
sanitation issue or safety hazard is not permitted. Dogs and cats are expressly prohibited.
Residents in violation of this policy will be given one month to correct the violation. The
University will perform an unannounced inspection. If the resident is still in violation or there
are subsequent violations, the resident will be served notice of forfeiture of security deposit
and termination of the lease.
Service Animals and Emotional Support Animals
Specially trained service animals for individuals with disabilities are permitted. Please
note on your application that you are bringing a trained animal. Emotional support animals
require approval from the University. Please contact rochester.edu/disability/guidelines-for-
accommodation-requests-housing-dining.html.
Air Conditioners
Air conditioners will be assessed an annual fee of $100–$150 while installed in any University
apartment regardless of the level of usage. This does not apply to Whipple Park town houses,
where residents pay for their own electric charges. All installations must be inspected and
approved by the maintenance superintendent.
University of Rochester Graduate Housing Contract 2022–2023 17
Lease Information
Lease
All tenants are required to sign leases for University apartments. Occupancy will not be
allowed until the lease is ocially signed (executed) at the complex oce.
Lease Term
The initial term of the University lease begins with the assignment date and runs through June
30; thereafter, the leases are for a full twelve (12) months running through June 30 of each year.
Automatic Lease Renewal
Leases are automatically renewed on June 30 of each year for up to five (5) one-year periods.
Residents may choose to terminate their lease at the end of any yearlong lease term, provided
that the tenant notifies the University at least thirty (30) days prior to the June 30 lease renewal
date. When these conditions are met, the tenant is eligible to receive the security deposit
back, provided the apartment is returned to the University in appropriate condition.
Binding
Leases are binding, and tenants may be excused from them prior to the lease expiration/
renewal date only in the event a leaseholder leaves the University and has complied with all
lease terms or in cases where the tenant transfers to another University apartment requiring a
new lease to be signed (six-year cumulative eligibility rule remains in eect).
Giving Notice
In all circumstances, tenants are required to give the complex oce a minimum of thirty (30)
days’ written notice of intent to vacate (required forms available at complex oces). Tenants
should think carefully prior to submitting ocial notice as once written notice has been
submitted, the date of departure cannot be changed.
Lease Termination Date
When tenants request to end a lease, the leases terminate on either the 11th or 26th of each
month (or the next business day). This allows RMI time for apartment preparation prior to
the arrival of a new tenant. Exceptions are made in June, July, and August to accommodate
graduation dates (11th, 15th, 26th, and last day of the month). A tenant’s rent is prorated for this
time.
Minimum Lease Period
The lease must remain in eect for at least four (4) months before a tenant can give the 30-
day notice of intent to vacate or before a transfer can be processed. Once the four-month
minimum stay requirement is complete, the leaseholder may submit the 30-day notice.
University of Rochester Graduate Housing Contract 2022–2023 18
Lease Termination Scenarios
1. University terminates lease
When tenants lose eligibility for housing (no longer a student, six-year maximum reached,
appointment changes/ends, etc.), the University will terminate the lease. If a tenant is
no longer eligible, they will receive a termination letter from the University Apartments
Oce. The lease is terminated 90 days from notification. Tenants must still give 30 days’
written notice to their complex oce (specific form must be signed). The security deposit is
returned provided 30 days’ notice is given and the apartment is returned to the University
in appropriate condition.
2. Tenant terminates lease due to internship or graduation
The tenant must submit an ocial letter from his or her department (on departmental
letterhead) stating that the degree is complete or the student is going out on an approved
departmental internship. The letter must be received by the lease termination date to
be eligible for a refund. The tenant must also give 30 days’ written notice (specific form
must be signed). The security deposit is returned, provided 30 days’ notice of intent to
vacate is given to the complex oce, and the apartment is surrendered to the University in
appropriate condition.
3. Tenant decides to terminate lease—not at end of lease term
The tenant must give 30 days’ notice in writing at the complex oce (specific form must be
signed). The security deposit is not returned, and the tenant is responsible for paying for
any damages in the apartment.
4. Tenant chooses not to renew lease
A tenant may choose to terminate the lease at the end of any yearlong lease term
provided that the tenant notifies the University at least thirty (30) days prior to the June
30 lease renewal date and ocial notice is given (specific form must be signed). Failure
to give written notice results in automatic renewal of the lease. The security deposit is
returned provided the apartment is returned to the University in appropriate condition.
Rental Insurance
The University is not responsible for tenants’ personal property. Tenants are strongly advised
to obtain renter’s insurance to cover any damage or loss to their furniture or personal eects.
False Information
Applicants who falsify information will be subject to termination of the lease, loss of application
fee and security deposit, and a loss of future University graduate housing privileges.
Illegal Subletting
Tenants who illegally sublet their apartments and those students who accept an illegal sublet
will be subject to termination of lease, loss of security deposit, and/or loss of future University
graduate housing privileges. Housing will be terminated.
Roommate Determination
Roommates are not assigned. Leaseholders must locate, identify, and register identified
roommates (IRM) with the complex oce.
University of Rochester Graduate Housing Contract 2022–2023 19
Apartment Transfer
A minimum occupancy period of four months is required before residents are eligible to
transfer to another University apartment. A resident may apply for transfer prior to the end of
the four-month occupancy period, but the University Apartments Oce will take no action until
the four-month requirement is met. The total transfer fee is $225. Transfer requests received
after the lottery deadline are added to the bottom of the waiting list by date of receipt, after
lottery participants. If a transfer oer is accepted, the $225 is due at time of transfer. Transfers
from apartment to apartment, room to room, or leaseholders to IRM situations are all subject
to the $225 transfer fee. A new lease must be signed whenever a transfer occurs (six-year
cumulative eligibility rule continues).
Leaseholders requesting to transfer to an identified roommate (IRM) status in another
University housing unit are required to submit a 30-day ocial written notice (specific form
must be signed) to the appropriate complex oce and are subject to a $225 transfer fee.
For detailed information about transferring, please contact the University Apartments Oce.
O-Campus Private
Housing
The O-Campus Living Program is committed to improving the quality of life for o-campus
and commuter students. The O-Campus Living Program provides assistance, education,
community building, and leadership opportunities to member of the University of Rochester
community who are considering moving o campus and to those that currently live o campus.
The sta can provide helpful hints about community services, local neighborhoods, local bus
and University shuttle schedules, lease agreements, and other matters of concern to renters.
Visit the Facebook page, University of Rochester O-Campus Housing, for news about
upcoming events, programming, and information about tenants’ rights and responsibilities.
The program provides a housing listing service for members of the University who cannot be
accommodated in University housing or who prefer to live elsewhere in the community. Many
landlords in the surrounding neighborhoods use this as their exclusive means of advertising;
as a result, our listing service contains many listings that cannot be found elsewhere. Visit
places4students.com to view current property listings, sublets, and roommate profiles.
The O-Campus Living Program has a searchable comprehensive computerized listing of
apartments, rooms, and homes for rent. It also includes both advertised oerings and listings
placed with the oce particularly for University people. Within the listing service, it is possible
to search for other students looking for roommates. The oce has locator maps, local bus
schedules, and telephones for inquiring about apartments and houses for rent. The sta can
often provide helpful hints about community services and neighborhoods and has information
about lease agreements and other matters of concern to renters.
With respect to these non-University facilities, the program serves as a source of information
and referral, but it does not function as a real estate agent or rental agent. The individual
renter must make the choice of quarters and business arrangements independently.
University
Apartments Oce:
(585) 275-5824
uapts@reslife.
rochester.edu
O-Campus Living
Program oce:
Located at
122 Morgan Wing,
Susan B. Anthony Halls
(on 1st floor)
University of Rochester Graduate Housing Contract 2022–2023 20
It is not advisable nor often possible to select a private accommodation and agree on lease
terms without an in-person visit. Also, the most desirable accommodations are often rented
by mid-August. Therefore, if you elect to seek private housing or if you have not received
a University apartment oer to lease three weeks prior to your desired date of occupancy,
we suggest you arrange to come to Rochester one to two weeks prior to the start of your
academic program. A wider range of private housing options is available if you commute to
and from the University by car or city bus, although we have many apartments within walking
distance of the University. A few nearby neighborhoods are serviced by University buses.
If you own a private vehicle and wish to use University parking facilities, you must obtain a
parking permit and pay the required parking fees (www.rochester.edu/parking).
International
Graduate Students
A Special Note
It is very important that you obtain all the necessary visas and other travel documents that
would allow you to arrive in Rochester at least two weeks before your desired date of
occupancy or the date your regular academic program is scheduled to begin. This is especially
important if you have not received a written confirmation that you have been assigned a
University apartment at least three weeks before your desired date of occupancy. In this event,
you should presume you have not been assigned to University housing, and you should plan
to arrive in Rochester one to two weeks prior to the start of your academic program to find
private housing. Check with the International Students Oce for any special international
student rates in local hotels.
Be sure to bring enough money to pay for temporary housing and meals from the time of
your arrival until you obtain permanent housing. In addition, you must bring money for the first
month’s rent and security deposit for permanent housing.
Other Resources
Rochester Global
Connections
rocglobal.org
Graduate Student
Association
www.rochester.edu/
gsa/graduate-groups
University of Rochester Graduate Housing Contract 2022–2023 21
Terms, Definitions,
and Abbreviations
Annual Lottery
A lottery conducted each spring to determine all on-time applicants’ assignment list order for
each of the housing types they have specified on their applications and for which they are
eligible. This year, the lottery will be run on May 4, 2022.
Application Change
All requests for changes in apartment style will be considered and treated as new applications.
Requests received prior to the annual lottery (the first Wednesday in May—May 4, 2022) to
change application choices from one apartment style to another will be added to the bottom of
the waiting list in order of receipt.
Assignment Waiting Lists
All applicants are placed on waiting lists for all housing types they have preferenced based
on the results of the lottery. Applicants are oered housing in lottery order as space becomes
available; late applicants are added by date of application receipt. Applications remain valid
until May 1 of the following year. Those students who still wish to be considered for graduate
housing must submit a new application and fee.
Complex Oce
Oces located at each University apartment complex where leaseholders pay rent, submit
maintenance requests, and register roommates (IRM). Each complex is managed by Rochester
Management, Inc., a private housing management corporation.
Earliest Desired Occupancy Date
The first day applicant is willing to start paying rent on a unit, not necessarily when they wish to
take occupancy.
Early Lease Termination
Ending a lease prior to the end of a lease term. In most cases, the security deposit is forfeited.
For exceptions, see page 18.
Eective Assignment Date
Date the lease ocially begins and the leaseholder begins paying rent (regardless of actual
date of occupancy).
Identified Roommate (IRM)
A qualified graduate housing applicant who agrees to share accommodations with an eligible
leaseholder. An IRM must meet the same eligibility requirements as all applicants (see above).
When an IRM is no longer eligible (completes their program, disenrolls, becomes employed
full time, etc.) to be an IRM, they must vacate within 30 days. IRMs have no legal standing
regarding the lease and are not protected by the resident’s lease with the University. All
arrangements are strictly between the resident (leaseholder) and the IRM. An IRM does not
need to be identified prior to the applicant submitting an application but should be registered
with the complex oce at the time they move into their apartment.
University of Rochester Graduate Housing Contract 2022–2023 22
In the event that a leaseholder terminates the lease, an IRM who has been registered for at
least six months may be eligible to lease the apartment under limited circumstances. Due to
apartment maintenance and upkeep concerns, apartments may be transferred to an IRM only
once. There cannot be a series of consecutive IRM takeovers. If an IRM lives in an apartment
without takeover privileges, they will be given priority for a transfer option. This is dependent
on apartment availability and is not guaranteed.
Latest Desired Occupancy Date
Ideal date by which applicant wishes to be settled into an apartment (reflects how long you are
willing to wait for an assignment).
Lease
Legally binding contract that obligates a person to the full term of the lease. If the lease is
terminated prior to the end of the lease term, the security deposit is forfeited. See page 17 for
details.
Leaseholder
The person solely responsible for the rental payments and terms of the lease.
Qualified Housing Applicants
Full-time matriculated and currently registered University graduate students, medical students,
accelerated nursing students, postgraduate trainees (including postdoctoral research
associates, hospital house sta, and fellows of the School of Medicine and Dentistry and
the Eastman Institute for Oral Health), and their immediate families (spouse, partner, and
children). Faculty and sta are eligible to apply for housing in Whipple Park only if there is
housing availability. Visiting Scholars are not eligible. Final eligibility for professional trainees
is determined by benefit status. These qualifications apply to both the Leaseholder and the
Identified Roommate. Occupancy by any other person(s) must be approved in writing by the
University Apartments Oce/Oce for Residential Life and Housing Services.
Married undergraduates and undergraduates with children are also qualified applicants. Other
undergraduate students are not eligible for graduate housing unless approved by the Oce
for Residential Life and Housing Services. Parents, grandparents, siblings, or other non-
immediate family are not eligible to live permanently with students in graduate housing.
Short-Term Housing
Housing one to six months, limited options. For information about short-term housing, please
contact the graduate housing manager at [email protected].edu.
Walk-Up Garden Apartment
A one-level apartment completely above ground but not necessarily on the second floor.
Walk-Down Garden Apartment
A one-level apartment constructed partially below ground level.
University of Rochester Graduate Housing Application 2022–2023
Current Mailing Address
Street ____________________________________________________________________
City _____________________________________________ State ________ Zip ________
Country __________________________________________________________________
Phone ___________________________________________________________________
E-mail ____________________________________________________________________
Citizenship Information: Home Address
Street ____________________________________________________________________
City _____________________________________________ State ________ Zip ________
Country __________________________________________________________________
Phone ___________________________________________________________________
E-mail ____________________________________________________________________
Name __________________________________________________________________
University ID (if known) _______________________________________________________
Gender M F Other Marital Status Married Single
Have you previously lived in University Housing? Yes No
If yes, where? ______________________________________________________________
Desired Occupancy
Earliest Desired Occupancy Date __________ Latest Desired Occupancy Date ____________
Occupants
List the family members or the roommate who will live with you in University Housing:
Name Birthdate Gender
Spouse or Partner
M F Other
Children
M F Other
M F Other
M F Other
M F Other
Identified Roomate (IRM) (if known)
M F Other
University Aliation
The College (Arts, Sciences & Engineering)
Medical Center
Eastman Institute for Oral Health
Eastman School of Music
Simon School
Warner School
Department ________________________
Or Mail this
Application to
University
Apartments Oce,
University of Rochester,
020 Gates Wing (SBA),
Box 270468, Rochester,
NY 14627-0468
*Please attach a copy of the appointment
letter so we may confirm your eligibility.
Status
Graduate Student:
MA MBA MS PhD
Medical Student SMH Resident
Accelerated Nursing Student
Postdoctoral, Prof. Trainee, or Fellow*
Title ______________________________
Appointment _______________________
Apply online at
rochester.edu/
reslife/graduate/
index.html
Page 1 of 2
2022–23
Graduate
Housing
Application
University of Rochester Graduate Housing Application 2022–2023
Signature
I have reviewed and understand the policies in
this Graduate Housing Guide.
I am also responsible for the policies listed
in the lease and complex-specific handbooks.
Signature ___________________________________
Date _______________________________________
For Oce Use
Appl. Rec.
Date Input
Assigned
Eective
Rent Dep. Rec.
See page 12 for more
information about
resident status and
apartment eligibility.
Preferences
Please mark all of your preferences below.
Code Resident Status Apartment Eligibility
S Single occupant
UPK Studio (UF)
UPK 1 BR (UF)
GHS Studio (F)
GHS 1 BR (F)
GHS 1 BR (UF)
SR Single with an identified
roommate (IRM)
UPK 2 BR (UF)
WPK 2 BR Walk-up (UF)
WPK 2 BR Walk-down (UF)
WPK 2 BR Town House (UF)
GHS 2 BR-1 BH (F)
GHS 2 BR-2 BH (F)
GHS 2 BR-1 BH (UF)
GHS 2 BR-2 BH (UF)
C Couple
GHS 1 BR (F)
GHS 1 BR (UF)
UPK Studio (UF)
UPK 1 BR (UF)
FA
Family A
(1–2 children)
UPK 2 BR (UF)
WPK 2 BR Town house (UF)
WPK 2 BR Walk-up (UF)
WPK 2 BR Walk-down (UF)
FB
Family B
(3–4 children or 2 children of opposite
gender, one or both older than 8)
WPK 3 BR Town house (UF)
I am interested in any available housing
Special Considerations
Are there any special considerations for your housing placement?
Abbreviations
• BH
Bath(s)
• F
Furnished
• UF
Unfurnished
• GHS
Goler House
• UPK
University Park
• WPK
Whipple Park
2022–23
Graduate
Housing
Application
Page 2 of 2
