Guide for Résumés & Curricula Vitae

OITE CAREER SERVICES

Guide for

Résumés &

Curricula Vitae

DISCLAIMER

This guide is to be used as a general overview and cannot take each reader’s own

unique experiences into account. It is intended to be used as a starng point for more

in-depth discussions with mentors, career counselors, and others in your network to

generate the most effective document. Please bear in mind that, in actuality, there

are very few 'rules' and many different opinions regarding CV and résumé format.

*Updated March 2024

Table of Contents

Overall Look . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Categories & Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Developing Effective Bullets for a Résumé . . . . . . . . . . . . . . 5

Writing an Effective Qualifications Summary . . . . . . . . . . . .6

Utilizing AI to Build your Resume: ChatGPT . . . . . . . . . . . . . 7

Accomplishment "Memory Joggers". . . . . . . . . . . . . . . . . . . . 8

Examples of Action Verbs by Skillset . . . . . . . . . . . . . . . . . . . . 9-10

Frequently Asked Questions (FAQs) . . . . . . . . . . . . . . . . . . . . .11

Document Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-19

Résumé Sample: Postdoc Applying to Industry . . . . . . . . . . 12

CV Sample: Postbac Applying to Graduate School . . . . . . . 13-14

Résumé Sample: Graduate Student . . . . . . . . . . . . . . . . . . . . 15

Curriculum Vitae (CV) Sample . . . . . . . . . . . . . . . . . . . . . . . . .16-18

U.S. Federal Résumé Sample . . . . . . . . . . . . . . . . . . . . . . . . . .19

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

What is the

Dierence Between a

Résumé and a

Curriculum Viatae?

In the United States, a résumé is a

snapshot of what you have to oer

an organizaon or company; in

contrast, a CV is a document that

details your enre academic and

work history.

Both are used as the rst step in

obtaining an interview.

A résumé is a targeted markeng

tool specic to the job for which

you are applying. It is generally

more compact and focused on

work experience.

A CV is an on-going academic

(and work) history used by those

seeking employment within

academic or research communies.

CONTENT

A résumé should be succinct and

relevant to a specic reader or

posion.

A CV is a connually evolving

document; it may include a

wide variety of experiences and

accomplishments.

LENGTH

A résumé should always be one

to two pages, while a CV’s length

is virtually unlimited (although, it

should remain focused).

WHEN TO USE

Use a CV when applying to: faculty

and/or research-intensive posions

and for fellowships, grants, or

awards.

Use a résumé for everything else

(unless specically noted).

Overall Look

Your résumé and CV should highlight the skills, talents, and experiences that make you

an excellent t for the posion to which you are applying. Believe it or not, employers

spend less than 10 secondsless than 10 seconds doing an inial scan/screen of applicants, on average.

Therefore, it is essenal that all of your documents have a clean, readable*, and easy-

to-follow format.

*Résumés should also be readable by Applicant Tracking Systems (ATS).

Length

Résumé: In general, you can have a longer résumé—as long as the content is

substanve (If you have a mul-page résumé, you need to put your name and “Page

2” or “Page Two” on the second and subsequent pages). As a general rule of thumb,

you may add a second page to your résumé for every seven years of experience. NOTE:

Some sectors/companies sll prefer one page résumés, so ask the hiring manager and/

or your network about specic guidelines.

Curriculum Vitae (CV): Virtually unlimited, but should remain focused.

Format

CV & Résumé: Your CV and/or résumé should have a clean, balanced, consistent,

and professional look. Do not feel limited to the margins a computer program gives

you, the résumé you used to have, or the layout that other people use. Because

your background and experience is unique, your documents will be, too. That said, a

tradional reverse chronological format, where you account for each year of work, is

preferred for résumés. CVs should also be listed in reverse chronological order, starng

with most recent experiences.

A few key points to consider when formang your document:

» CONSISTENCY: If you choose to le jusfy your organizaon/tle and right

jusiy your dates/locaons, then do that for every experience on your résumé

across secons.

» TEMPLATES: In general, avoid using complex templates. Create a simple format

that best displays your individual accomplishments, skills, and experiences.

Fancy templates are oen scrambled by Applicant Tracking Systems and appear

disordered to the hiring manager.

» FONT: Use professional typefaces (fonts), such as Times New Roman, Palano,

Cambria, Helveca, Arial, or Calibri. Use recommended font sizes: 10-12pt for body

text, 10-14pt for headers, and 18-21pt for your name, which should be the largest

text on the page.

» HYPERLINKS: Do NOT hyperlink anything on your résumé, including your e-mail

address. Hyperlinks such as email and LinkedIn can disrupt some ATS systems, so

always remove acve links prior to submission.

» GRAPHICS: Do NOT include any graphics, borders, tables, or shading. Stay simple

unless you are applying specically to graphic design/arts/markeng posions.

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Categories & Content

Your résumé is a markeng tool used to get you into a specic posion. Many people

have more than one version of their résumé depending on the variability among the

types of posions they are seeking. You can target your résumé in many ways, such as

using dierent categories and changing some of the entries, especially in the categories

outside of the work/professional secon. You should maintain a comprehensive

“Master Résumé” of all your experiences for your own records, which can double as

your CV.

Sections of a Résumé

You don’t have to include everything you’ve ever done on each résumé. However, now

is not the me to be modest. In addion to the required Educaon and Professional

Experience/Work Experience categories, you can include other secons. Volunteer and

other unpaid experiences can be just as important to include as paid jobs. Use the best

approach for you based on your experience and the posion you want.

In addion to “Contact Informaon,” “Educaon”, and “Professional/Work Experience,”

you should consider naming secons to be responsive to the job descripon, e.g.,

Project Management Experience, Public Health Experience, etc. Other common

secons on a résumé include (not an exhausve list):

» Prole/Qualicaons Summary

» Service/Leadership Acvies

» Professional Aliaons/Associaons

» Honors & Awards

» Volunteer Acvies

» Technical Skills: Lab, Computer/

Software, Language, etc.

» Training & Certifications (sometimes

called "Professional Develpoment")

» Selected Publications/Patents

» Select Presentations

Each secon on your résumé, will have short bullets and descriptors to highlight your

work and accomplishments under your job tles, such as Postbac, Graduate Student,

Postdoc, Vising Fellow, etc.

Sections of a CV

In addion to the “Contact Informaon,” “Educaon”, and “Research Experience”

secons, you could include an exhausve list of other relevant secons. Here are some

commonly used secons of a CV:

» Grants Funded

» Clinical Cercaons

» Teaching/Mentoring Posions

» Service/Leadership Acvies

» Assistantships/Fellowships

» Professional Aliaons/Associaons

» Invited Presentaons/Seminars

» Poster Presentaons

» Patents

» Complete List of Publicaons

Many academic search commiees may solely focus on your instuon and your

advisor, so it is oen not necessary to create detailed bullets for each research

experience secon listed on your CV.

Order Your

Secons According to

Your Audience

For both your CV and your résumé,

it is crical that you consider the

audience for each document and

order your secons accordingly.

For example, if you are applying for

a faculty posion at a small college,

you will want to list your teaching

experience rst and your research

experience second.

The reverse would be true if you

were applying to a research-

intensive university. Try to lead

with your strongest aributes for

each role.

Applicant Tracking

Systems (ATS)

The résumé "black hole" is real

and chances are some of your

documents have unknowingly gone

into it at one point or another. In

reality, your résumé got weeded

out by résumé-ltering algorithms

known as applicant tracking

systems (ATS).

Ulizing an ATS makes hiring

managers lives much easier: On

average, most job posngs receive

about 250 applicaons per role.

Large companies receive about 50-

75,000 résumés each week.

Given that most companies only

interview a handful of candidates,

there is a lot of ltering through

candidate résumés to be done.

According to Top Résumé, 75% of

submied résumés are never seen

by human eyes. Ever.

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Ulize the "PAR"

Framework to Form

Bullet Points

Some of these tools are cross-

funconal; the "PAR" approach

described below to write eecve

bullet points can also be useful in

structuring answers to behavioral-

based interview questions later in

the hiring process:

PROBLE M

What problems did YOU encounter

in your job?

ACTION

What acons did YOU take to solve

the problem (that will demonstrate

the funconal skills or industry

knowledge the employer wants)?

RESULT

What were the quanable results

YOU gathered from those acons

which beneted the research

group, department or instuon?

Examples using PAR:

• "Generated $300,000 in

addional grant funding for

organizaon’s research eorts."

• "Improved the overall yield

from 5% to 33% by telescoping

steps and improving the nal

crystallizaon."

• "Reduced costs of expression by

40% through implemenng new

protocols."

Developing Eective Bullets for a Résumé

In general, you should include a descripon under each posion listed on your résumé

(especially in your “Experience” secon) to describe your specic responsibilies and

accomplishments. The guidance below focuses on developing eecve bullets for your

"Experience" secon, but these principles can and should also be applied to addional

secons of your résumé.

Stay relevant

Your “Experience” secon needs to remain focused on illustrang to the employer that

you have the specic funconal skills and experse they are seeking to help them solve

their needs or accomplish their mission.

Begin bullets with strong ACTION verbs

Bullets should be designed for maximum impact on the reader and should be consistent

in focus. If you are currently doing such acvies, you should use present tense verbs.

Verbs should be in the past tense for anything done in the past or any fully completed

tasks at a current job. Emphasize accomplishments rather than eorts; Thus, "idened"

is beer than "invesgated". For a list of strong acon verbs, refer to pages 7-8.

Avoid generic descriptions

Think about the skills required at the job that you want. Indicate (honestly) where you

have demonstrated these skills throughout your experiences. Try not to use common

descripons, starng with something like, "Responsible for" or "Dues include."

Be concise; always think about what is relevant and what message each item is

communicang.

Quantify your accomplishments

Doing so can provide a context and scope for the skill involved. The quanable impact

you had on a company or organizaon is what dierenates you from others who may

have held a smilar role. Provide context for your accomplishments by using numeric

amounts (e.g., budget size, number of pages/reports wrien, arcles published, number

of people), levels of people (e.g., corporate execuves, board members, military leaders,

interdepartmental teams), and how oen you did something. Provide tangible examples

which your audience can easily understand. Use as much quantave informaon as

possible to support your achievements.

Be specific

Avoid simply reporng something like, “Assisted in program evaluaons for the

organizaon.” Instead, use quanable informaon. For example, “Completed nine

program evaluaons as a member of team with senior sta" would be more eecve

here. Be sure to spell out all numbers lesser than ten.

NOTE: While quantave informaon is absolutely essenal to include in a résumé,

you must sll succinctly and carefully describe what acvies transpired.

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Including Bulleted Competencies

Some Qualifications Summaries also include bulleted key competencies in lieu of/ or in addition to a “Skills” section. This can be

especially helpful if you work in a field where certain core competencies should be highlighted at the top of your document

(engineering, data science, etc.) As an example:

Highly skilled data scientist with a proven track record of innovating solutions and driving actionable models based on insights

from complex datasets. Consistently deliver high-quality results within challenging deadlines. Utilize strong communication skills

and collaborative approaches to effectively translate technical concepts to lay audiences. Possess advanced working proficiency in

the following core skills:

• R

• Experimental Design

• Java/C++

Writing an Effective Qualifications Summary (for Résumés)

A professional profile or qualifications summary can be a great introductory section for your résumé, especially if you have over

five years of experience and/or are making a career change. This can be your chance to highlight key qualifications, skills, and

experiences as a snapshot for hiring managers.

This paragraph should consist of concise statements and strong action verbs to give a big picture overview of your

accomplishments as they relate to the position you are targeting.

Here are some samples:

Cell biologist with 12 years of extensive experience conducting RNA virus research, basic immunology research and protein

interaction research. Key accomplishments include:

• Pioneered research in viral immunology focusing on innate immune responses to HIV-1

• Executed multiple anti-HIV drug screening projects utilizing human primary immune cells

• Innovated and established an in-vitro nuclear import assay; discovery resulted in collaborations with industry leaders

• Published three high-impact papers in prestigious journals; maintain a strong publication record

Dedicated and accomplished neuroscientist with expertise in clinical and pre-clinical research pertaining to brain tumors,

traumatic brain injuries, and various disorders of the central nervous system.

• Proficient in utilizing omics approaches for biomarker development

• Committed to improving patient outcomes by conducting research that translates into clinical practice, specifically patient

outcomes around: aging, epigenetics, neurodegeneration, neuroinflammation, neuroimmunology and extracellular

biomarkers

• Skilled in a wide range of techniques such as MRI, fMRI, PET, EEG, patch-clamp recording

• Effectively collaborate with interdisciplinary teams of clinicians & geneticists for patient care

• Data Visualization

• Data Manipulation

• Data Modeling

• Python

• SQL

• Machine Learning

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Ethical Consideraons

When Using AI Tools

like ChatGPT

Ethical consideraons are crucial

when using AI tools like ChatGPT

to revise and/or edit ocial

documents. Ensure accuracy,

reliability, and compliance with

legal and professional standards

when using AI to aid in your job

search. Verify all informaon

to avoid any possibility of

misrepresentaon.

Privacy and data protecon are

signicant here; be cauous with

inpung sensive informaon,

and choose trustworthy plaorms

with strong data protecon

measures when engaging with

AI soware. We know it's long,

but reading through some of the

Terms and Condions of specic

AI soware might be worth a few

extra minutes of your me.

REMAIN AWARE OF BIAS

Bias migaon is crical; AI can

inherit biases from the training

data it learned from. Be aware

of biases related to gender, race,

ethnicity and acvely migate

them. Regularly review AI-

generated suggesons, consider

mulple perspecves, and ensure

fairness as best as possible.

By remaining mindful of accuracy,

privacy, and bias produced by a

trained AI model, we can all uphold

ethical standards while engaging

with tools like ChatGPT for reliable,

compliant, and personalized

documents that align closely with

our career goals and professional

aspiraons.

Utilizing AI to Tailor your Resume: ChatGPT

Taking advantage of AI tools like ChatGPT can be invaluable for eding and revising both

résumés and CVs. These tools can provide instant feedback on grammar, spelling, and

sentence structure, ensuring any document or group of text is error-free. Addionally,

AI tools can oer suggesons for improving clarity, word choice, and overall content

organizaon. AI can also help opmize keywords and phrases to tailor a résumé for

specic roles or posions, increasing the chance of grabbing an employer's aenon.

ChatGPT as a tool

ChatGPT is an excellent tool for eding and revising résumés and CVs. Its natural

language processing capabilies allow real-me feedback, correcons in grammar and

spelling, suggesons to improve sentence structure or content organizaon, and oers

guidance on incorporang specic job requirements, enhancing the overall quality and

impact of the résumé or CV.

Using textual prompts

Using eecve textual prompts with ChatGPT is crucial for opmizing your output. This

is because the model generates responses based on the informaon provided in the

prompt. Clear and specic prompts help guide the AI to focus on the desired topic or

task, resulng in more accurate and relevant responses. By providing context, asking

precise quesons, or giving specic instrucons, you can maximize the usefulness and

eecveness of your interacons with ChatGPT.

Examples of prompts

Aer pasng the text of your document into ChatGPT, you can then prompt it with:

"Provide general feedback on the structure and format of my CV/résumé."

"Suggest acon verbs or power words to make my résumé more impacul for X role."

"Review the content of my CV/résumé and suggest improvements for clarity."

You can also paste the text of a job descripon into ChatGPT and prompt it accordingly:

"Showcase the top ve relevant skills I should highlight for this posion."

"Which keywords should I include to opmize my résumé for ATS used by employers?"

"Tailor my résumé to more closely t this job descripon."

Not an author!

When using ChatGPT to generate any new content, be sure to review it very carefully. It

is likely that any unedited output will not be ready to hand in as is; but you can use this

framework as a starng point to personalize your content. It is recommended that you do

not generate brand new content for your resume using AI alone, and instead to use this

type of soware to help you revise the wring in documents you have already started.

Remember: You will need to know your documents very well for an eventual interview.

Employers can and will ask about your use of AI. Be honest!

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Accomplishment "Memory Joggers"

If you have trouble developing content for your bullet points, use the following "memory-jogging" prompts

to help you recall your accomplishments (use the PAR method described on page 5 of this guide):

Did you identify any problems or

challenges? Did you resolve or

minimize any problems?

Did you introduce a technical

innovation that was adopted?

Did you create any original

works: reports, brochures,

newsletters, guides, manuals,

proposals, contracts, etc.?

Did you target a need for a

product, service, plan, program,

system, method, procedure,

technique?

Did you produce results or

reports whose recommendations

were well received by

management or your PI, and

whose suggestions were

incorporated into their future

planning?

Did you reduce liability for an

organization by suggesting safety

improvement, improved security,

etc.?

Did you develop or design a new

program, plan, service, product,

process, project, system method,

strategy, etc.?

Did you improve (redesign,

streamline or reorganize),

administer or implement any

projects, plans, programs,

processes, services, products,

etc.?

Did you improve employee

relations or boost morale?

Did you facilitate or improve

communication among

employees, with clients, or with

the community?

Did you train, present or impart

knowledge to management, sta,

mentees, undergrads, postbacs?

Did you reduce costs, waste, time

or eort?

Did you collaborate/liaise with

others? Were you a contributing

team member?

Did you formulate or participate

in formulating any management

decisions, policies, goals, etc.?

Did you make any

recommendations that saved

money, made money, increased

eiciency or productivity?

Did you open or establish a

new oice, department branch,

facility?

Did you improve quality or

standards for hiring, products,

services?

Did you utilize your

communication skills with

various audiences during poster

presentations?

Did you successfully collaborate

on a group project?

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Examples of Action Verbs by Skillset

Analyzed

Clarified

Collected

Compared

Conducted

Critiqued

Detected

Determined

Diagnosed

Evaluated

Examined

Experiment-ed

Explored

Extracted

Formulated

Gathered

Identified

Inspected

Interviewed

Invented

Investigated

Located

Measured

Organized

Researched

Reviewed

Searched

Solved

Summarized

Surveyed

Systematized

Te ste d

RESEARCH SKILLS

Adapted

Applied

Assembled

Built

Calculated

Compared

Conserved

Constructed

Converted

Debugged

Designed

Determined

Developed

Engineered

Fabricated

Fortified

Installed

Maintained

Operated

Overhauled

Printed

Programmed

Rectified

Regulated

Remodeled

Repaired

Replaced

Restored

Solved

Specialized

Standardized

Studied

Upgraded

Utilized

TECHNICAL SKILLS

Adapted

Advised

Clarified

Coached

Conducted

Coordinated

Critiqued

Developed

Enabled

Encouraged

Evaluated

Facilitated

Focused

Guided

Individualized

Instilled

Stimulated

Trained

TEACHING SKILLS

ORGANIZATIONAL SKILLS

Approved

Arranged

Cataloged

Categorized

Charted

Classified

Coded

Collected

Corrected

Corresponded

Distributed

Executed

Filed

Generated

Implemented

Incorporated

Inspected

Logged

Maintained

Monitored

Obtained

Operated

Ordered

Organized

Prepared

Processed

Provided

Purchased

Recorded

Registered

Reserved

Responded

Reviewed

Routed

Scheduled

Screened

Set Up

Submitted

Supplied

Standardized

Systematized

Updated

Validated

Verified

Administered

Analyzed

Appointed

Approved

Assigned

Attained

Authorized

Chaired

Considered

Consolidated

Contracted

Controlled

Converted

Coordinated

Decided

Eliminated

Emphasized

Enforced

Enhanced

Established

Executed

Generated

Handled

Headed

Hired

Hosted

Improved

Incorporated

Increased

Initiated

Inspected

Instituted

Led

Managed

Merged

Motivated

Navigated

Organized

Originated

Overhauled

Oversaw

Planned

Presided

Prioritized

Produced

Recommended

Reorganized

Replaced

Restored

Reviewed

Scheduled

Secured

Selected

Streamlined

Strengthened

Supervised

Terminated

MANAGEMENT/LEADERSHIP SKILLS

(connued)

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Accounted

Addresses

Advertised

Advised

Arbitrated

Articulated

Assisted

Authored

Clarified

Coached

Collaborated

Communicated

Composed

Condensed

Conferred

Consulted

Contacted

Conveyed

Convinced

Corresponded

Counseled

Debated

Defined

Demonstrated

Described

Developed

Directed

Disciplined

Incorporated

Influenced

Interacted

Interpreted

Interviewed

Involved

Joined

Judged

Lectured

Listened

Marketed

Mediated

Moderated

Negotiated

Observed

Outlined

Participated

Persuaded

Presented

Promoted

Proposed

Publicized

Reconciled

Recruited

Referred

Reinforced

Reported

Resolved

Responded

COMMUNICATION/PEOPLE SKILLS

Acted

Adapted

Began

Combined

Composed

Conceptualized

Condensed

Created

Customized

Designed

Developed

Directed

Displayed

Drew

Entertained

Established

Fashioned

Formulated

Founded

Illustrated

Initiated

Instituted

Integrated

Introduced

Invented

Modeled

Originated

Performed

Photographed

Planned

Revised

Revitalized

Shaped

Solved

CREATIVE SKILLS

DATA/FINANCIAL SKILLS

Accounted

Administered

Adjusted

Allocated

Analyzed

Appraised

Articulated

Assessed

Audited

Authorized

Balanced

Budgeted

Calculated

Chartered

Classified

Compared

Computed

Conserved

Consolidated

Corrected

Determined

Developed

Entered

Estimated

Filed

Financed

Forecasted

Logged

Managed

Marketed

Measured

Netted

Planned

Prepared

Programmed

Projected

Published

Qualified

Reconciled

Reduced

Researched

Retrieved

Summarized

Tabulated

Transmitted

Typed

Adapted

Advocated

Aided

Answered

Arranged

Assessed

Assisted

Cared for

Clarified

Coached

Collaborated

Contributed

Cooperated

Counseled

Demonstrated

Diagnosed

Educated

Encouraged

Ensured

Expedited

Facilitated

Familiarized

Furthered

Guided

Helped

Insured

Intervened

Motivated

Prevented

Provided

Referred

Rehabilitated

Represented

Resolved

Simplified

Supplied

Supported

Volunteered

HELPING SKILLS

Examples of Action Verbs by Skillset

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Some DOs & DON’Ts

DO have at least one other detail-

oriented person review your

résumé or CV. Remember, these

documents are intended to help

you get an interview, which is the

vehicle for then geng a job.

DO ask your mentor for advice on

your CV as each discipline has its

own standards for content, style

and format.

DO use specic keywords from the

posion descripon within your

own résumé.

DO NOT (in the United States)

include the following items on your

ocial résumé or CV:

• Photo

• Marital Status

• Parental Status

• City/Country of Birth

• Salary Requirements

• Social Security Number

• Height/Weight/

Physical Descripon

• Birth date

• Reasons for Leaving

Previous Employers

•

References (or even state:

“References Available Upon

Request”)

Personal Pronouns like

“I” or “my” - preferred

pronouns after name okay

• Cizenship*

*Note: Work Authorizaon

(Green Card, Permanent

Resident, etc.) can be useful

• The label, "Curriculum Vitae", or

"CV", or "Résumé"

Frequently Asked Questions (FAQs)

Q: An employer requested a CV within a job ad, but it is not a faculty

opening. Should I send a résumé or a CV?

A: Résumé. The term “CV” is somemes generically used to refer to any kind of

qualicaons document. When in doubt, check with the hiring manger (or OITE).

Q: Should I list my current advisor as a reference if we don’t have a very good

relaonship?

A: No. However, be prepared that a prospecve employer sll may contact that

person. Note: Not lisng your current advisor could be problemac for your

academic job search.

Q: Should I list presentaons I’ve given in lab meengs? What about departmental

presentaons?

A: Lab meeng presentaons: No. Department-/Instute-wide: Yes. Note: For

résumés, only list talks of relevance.

Q: Where should I list my postdoctoral experience? Under “Educaon,” “Research

Experience,” or both?

A: Only list it once under your “Research Experience” secon.

Q: I am on an H1-B. Should I list my visa status on my résumé?

A: This is a personal decision; however, it is probably wise to wait unl the interview

stage to disclose your status, simply because it gives the employer an opportunity

to review your credenals without considering sponsorship requirements.

Q: Is an objecve statement required on a résumé?

A: No. An objecve statement, or "qualicaons summary", can supplement the

document to help demonstrate focus and specic skills/experiences, but keep

it concise and tailor it specically to each individual posion. A qualicaons

summary is a concise, bulleted list of your skills, abilies, competencies, educaon

and training relevant to the posion you are applying to; this is oen found as the

rst secon on a résumé.

Q: Should I list organizaons I’ve been involved with that would reveal my religious

aliaon or polical aliaon?

A: This is a personal decision. However, remain aware that it may introduce bias,

depending on the point of view of the reader. Generally speaking, it is best not to

include such informaon, unless you would not be interested in working in a place

that would discriminate against a parcular value, belief or orientaon you hold.

Q: Should I include pronouns on my resume?

A: This is a personal decision; many people include their preferred pronouns

in parentheses aer their name with the hope of prevenng accidental

misgendering. This could possibly help in nding an inclusive workspace.

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Résumé Sample: Postdoc Applying to Industry

PAT RYLEE (they/them)

Alexandria, VA 20000 Tel: (123) 456-7890

Email: [email protected] | LinkedIn: www.linkedin.com/in/patrylee

SUMMARY OF QUALIFICATIONS

Biostatistician with over five years of academic experience in the field and expertise/skills in:

• Leading and managing complex, high-level research projects using biological and healthcare data sets;

maintaining high quality data protections

• Designing and executing research projects among interdisciplinary teams

• Presenting

findings to diverse audiences through departmental-wide meeting and conferences

EDUCATION

Johns Hopkins University, Baltimore, MD

PhD, Biostatistics, May 2010

Concentration in Epidemiology

Relevant Coursework: Advanced Regression/Program Evaluation Methods, Management, Advanced Statistical

Models, Comparative Biostats Processes

Thesis: Determining High-Risk Candidates for Epidemiological Measures

Lynchburg College, Westover Honors Program, Lynchburg, VA

Bachelor of Arts in Economics and International Relations, May 2007

Magna Cum Laude (3.71), AmeriCorps Scholarship Award

Theses: The Impact of Futures Prices on the Net Income of the Exxon Corporation and Hate, Hegemony and

Hooliganism: The Rise of Far-Right Extremism in Great Britain

EXPERIENCE

National Institutes of Health, National Institute National Cancer Institute .................................................... Frederick, MD

Postdoctoral Research Fellow ................................................................................................................. May 2010-present

• Develop methods to identify type IV secretion effectors with the aim of elucidating the role these molecules

play in host-microbe interaction

• Conduct an epidemiological survey to determine overall burden and effects of cancer pathogens on population

health, specifically in rural areas

• Present result findings at lab and institute-wide meetings to discuss research efforts

• Assess compliance and efficacy under primary research aims in conjunction with mentor

Booz Allen Hamilton ........................................................................................................................................... McLean, VA

Community of Professional Intelligence Analysts Intern ................................................................... June-August 2009

• Researched and wrote fact sheets on terrorist groups for U.S. Department of Homeland Security, local

government, and public safety groups

• Conducted open source research on foreign politicians for Defense Intelligence Agency network analysis project

• Assessed current Russian economic capacity and projected likelihood of preemptive action in Arctic for J2 Joint

Staff Intelligence threat assessment project

• Briefed clients and corporate partners on Arctic project findings and recommendations

Edward Jones Investments ............................................................................................................................. Alexandria, VA

Financial Advisor ............................................................................................................................. July 2007-January 2008

• Presented investment opportunities to groups of prospective clients

• Designed market research plans and specialized local sales strategies

• Developed clientele through face-to-face and telephone marketing

SKILLS/TRAININGS

Computer Skills: Proficient in Excel, PowerPoint, Word; Experience using SAS, Impromptu, Deltek Costpoint

Trainings: OITE Workplace Dynamics & Management Bootcamp Series; August 2013

Note: résumé sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Veronica Maciejewski

4321 Dawson Street, Unit 00 • Arlington, VA 22201

(123) 456-7890 • [email protected]

EDUCATION

Pennsylvania

State University, State College, PA

Bachelor of Science in Biochemistry GPA: 3.5, May 2012

Honors Thesis: Highly XX Silanes to Silanols via XX Nano Technique Conversion

AWARDS AND HONORS

National Dean’s List, 2009-2012

Whittington Scholar, Penn State, 2012

Alumni Association for Scholastic Achievement, 2007-2009

First Place, Physical Science Student Technology Conference, 2011

RESEARCH EXPERIENCE

National Institute of Mental Health, National Institutes of Health, Bethesda, MD

Post baccalaureate IRTA Research Fellow, 2012-Present

Principal Investigator: Fname Lname, Title/Degree

• Perform research and synthesis, growth and purification techniques under the supervision of Dr. AB

• Assess the synthesis of nano catalysts to demonstrate fabrication of nanoparticles

• Conduct seven to ten initial intakes daily for patients to clinical center

• Interpret and present data to lab mates and mentors

Pennsylvania State University, State College, PA

Undergraduate Research Scholar, June 2010-June 2012

Supervisor: Fname Lname, Title/Degree

• Coordinated and designed research experiments under the supervision of Dr. CD

• Streamlined processes to maximize productivity during critical phases of projects

• Analyzed data using tools such as Thermogravimetry, Transmission Electron Microscopy

• Facilitated safety & health protocols within lab and department by establishing new protocols

LEADERSHIP EXPERIENCE

Pennsylvania State University, State College, PA

Vice-President, Student Leaders Association June 2010-June 2012

• Oversaw fundraising efforts for school and organization activities and successfully raised $5,400

• Spearheaded outreach efforts to other student-run organizations

• Liaised with university administrators and coordinated with president on recruitment activities

• Communicated with members and effectively presented at monthly meetings

Penn Student Association

Service Chair, September 2009-May 2010

• Elected executive position charged with coordinating community service events for the student body

• Provided administrative support to student organization

• Designed and executed new programming initiatives, including: student-run blog, journal club,

trivia night

CV Sample: Postbac Applying to Graduate School (First page)

Note: Résumé sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Veronica Maciejewski, page 2

COMMUNITY SERVICE EXPERIENCE

Presbyterian Hospital, Hospital Unit Clerk, May 2012-Present

• Connect healthcare professionals to one another by relaying pertinent patient information

• Manage orders for tests and labs concerning patient’s healthcare during the night shift

• Maintain orderly records in conjunction with nurses on staff

The 6

Branch, Volunteer, 2011-Present

• Volunteer in the Oliver Neighborhood of Baltimore (the neighborhood used in HBO’s series,

“The Wire”) with the aim of fostering a sense of community ownership and pride

• Promote community responsibility and accountability

• Engage the community in cleanups, community beautification projects, and neighborhood-

sponsored events

Susan G. Komen, Community Ambassador, 2010-Present

• Chosen as a brand representative and community ambassador for local branch

• Volunteer at local events and races by distributing race bibs, handing out water, and aiding registrati

hi Eta Phi Sorority, Pennsylvania State University, Service Chair, 2008-2010

• Planned service fundraising events; on average ten each academic year

• Oversaw service budget and fiscal activities for entire academic year

POSTER PRESENTATIONS

Summer Poster Day, National Institutes of Health, Analysis of Z variant xx-1-proteinase xx accumulated

in the xx, June 2012

Undergraduate Research Fair, University of Maryland, Characterization of fibroxxxctin doe not enhance

infecxxvity in receptor sites, September 2011

International Honor Society, University of Pittsburgh, Association between opioid xx receptor genotypes

and opioid induced section in xx patients, February 2009

PUBLICATIONS

Erika Author, James Author, Veronica Maciejewski. Bacteria-associated with firbonectin does not xx cite

results. Journal (Yr.) 76:4832-48X5.

Charles Author, Harik Author, Lara Author, Lilo Author, Veronica Maciejewski. Highly Efficient xx of

Silanes to Silanols via Water. (Submitted for publication, Month Year).

CV Sample: Postbac Applying to Graduate School (Second page)

Note: Résumé sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

ALEXA ROSEDALE

123 First Street, Bethesda, MD 20814

123-456-7890 · ro[email protected]

Education

Ph.D. Neuroscience, Brown University-National Institutes of Health ................... April 2012

Graduate Partnership Program

Providence, RI and Bethesda, MD

B.S. Neuroscience, Harvard University .............................................................. May 2007

Cambridge, MA

Dean’s List, Presidential Academic Scholarship (2003-2007)

Research Experience

NIH Predoctoral Fellow, Laboratory of XX, PhD ..................................................... 2009 to Present

Unit on Neuroplasticity, National Institute of Mental Health, NIH, Bethesda, MD

Dissertation Title: “Adult hippocampal xx and the xx antidepressant, xx”

• Describe XX alternative splicing and its implications for amyloid β-peptide production an

lzheimer’s disease pathogenesis

• Developed an in vitro system for studying stabilization of XX during XX

• Mentored a 9th grade student in order to enhance critical thinking and laboratory skills

through hands-on science laboratory activities and encourage the student to pursue a career

in science

Research Assistant, Laboratory of XX, PhD ................................................................ 2006 to 2008

Department of Neuroscience, Harvard University, Cambridge, MA

• Collected and analyzed electroencephalography (EEG) data to study neurophysiology of

movement in human participants.

• Studied the contribution of vasoptressin to social behavior is animal model

elated Experience

Primary Editor, NIH Fellows Editorial Board ........................................................ 2012 to Present

National Institutes of Health, Bethesda, MD

• Edit scientific manuscripts/grant applications for grammar, form and clarity under deadlin

• W

rite critical review of neuroscience and psychology print/digital materials measuring

scientific accuracy, content and suitability for a wide range of audiences

Graduate Partnership Representative

Brown University-NIH Graduate Partnership Program, Bethesda, MD ................................ 2008-2009

• Liaised between Brown-NIH graduate students and Graduate Student Council

• Facilitated events for interview weekends and planned on-campus events

Selected Oral Presentation (Total #: 15)

Investigating the Relationship between Adult xx and Antidepressant ............................... April 2011

Brown University-NIH Annual Retreat, Woods Hole, MA

Selected Abstract (Total #: 5)

Rosedale AM, Author A, Author B, Acute XX tx increases function maturation of xx. 324.28/A55.

Tucson, AZ: Society for Neuroscience, 2011.

Professional Associations

Society for Neuroscience (2011-Present), Association of Women in Science (2010-Present)

Résumé Sample: Graduate Student

Note: Résumé sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

Curriculum Vitae (CV) Sample (First page)

Note: CV sample shown at reduced size

S. Gravenor, Ph.D.

Susan M. Gravenor, Ph.D

ffice of Intramural Training and Education 12 Third Street

National Institutes of Health Rockville, MD 20892

Building 2, Rm 2W11 (240)

855-6668

2 C

enter Drive [email protected]

Bethesda, MD 20892

(301)

989-4222

[email protected]

EDUCATION

2000 Ph.D., Nutrition, Freie University, Berlin, Germany

1990 B.S., Clinical Dietetics and Nutrition, University of Strasbourg, Strasbourg, France

RESEARCH EXPERIENCE

2008-Present Program Director, Division of Cancer Control and Populations

Sciences, National Cancer Institute, National Institutes of Health, Rockville, MD

2006-2008 Research Fellow, Laboratory of XX Center for Cancer Research, National

Cancer Institute, National Institutes of Health, Bethesda, MD

Principal Investigator: Fname Lname, Degree

2004-2006 Postdoctoral Fellow, Laboratory of XX, Center of Cancer

Research, National Cancer Institute, National Institutes of Health, Bethesda, MD

Principal Investigator: Fname Lname, Degree

2000-2006 Graduate Research Assistant, Division of XX Sciences, Sciences Po University, Paris, France

Principal Investigator: Fname Lname, Degree

TEACHING EXPERIENCE

2008-2010 Adjunct Lecturer, Department of XX Management, Montgomery College, Rockville, MD

Course Name, Number of Sections, Number of Students

2006-2008 Adjunct Faculty, Department of Nutrition, Foods, and Hospitality Management, Prince George’s

County Community College, Largo, MD

Course Name, Number of Sections, Number of Students

2001-2006 Graduate Teaching Assistant, Division of XX Sciences, Freie University, Berlin, Germany

CLINICAL EXPERIENCE

2002-2003 Consultant Clinical XX, Service Department, Elcor Health Services, Brooklyn, NY

1993-1996 Clinical XX, JFK Medical Center, Villages, FL

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

S. Gravenor, Ph.D.

GRANTS

2006-2008 National Center on Health Disparities “Compromised Complement System Increases xx

Cancer in xx % of Americans

2000-2004 National Institutes of Health Nutrition Training Grant

HONORS AND DISTINCTIONS

2009 National Institutes of Health Awards, Fellows Award for Research Excellence, Carcino-

xx Study Section

2007 National Institutes of Health Awards, Fellows Award for Research Excellence, xx-

genesis Study Section

2006 Aspen Cancer Conference Fellow, 5th Aspen Cancer Conference

2000 American Association Awards, Public Policy Grassroots Scholarship Workshop

1989-1993 University of Strasbourg Fellowships, Division of Nutritional Sciences

Quillman, Jr Fellowship, Year

Werly Fellowhsip, Year

Prescott Fellowship, Year

PROFESSIONAL MEMBERSHIPS

2004-Present American Association for Cancer Research, Associate Member

AACR—Women in Cancer Research

Molecular xx Group

2004-Present American XX Association, Member

2004-2006 District of Columbia Metropolitan Area Association

PROFESSIONAL ACTIVITIES

2005-2010 National Institutes of Health Fellows Committee

FARE Committee, 2008-2010

Basic Science Co-Chair, 2008-2009

Chief Judge, Epidemiology/Biostatistics—Prognosis Study, 2009

Chief Judge, xx Section, Fellows Award for Research Excellence, 2007

Liaison to the NIH Women Scientist Advisors Committee, 2006-2008

Division of Cancer Prevention Representative, 2005-2006

1997-2001 Freie University Graduate and Professional Student Council of Representatives

Secretary, 2000-2001

Graduate and Professional Student Assembly, 1999-2001

Graduate School General Committee, 1999-2001

Division of xx Sciences Representative, 1997-2001

Curriculum Vitae (CV) Sample (Second page)

Note: CV sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

S. Gravenor, Ph.D.

PRESENTATIONS

Oral Presentations

Molecular epidemiology of xx cancer, Laboratory of Human xx Workshop, National Institutes of Health,

Bethesda, MD, 2007

Compromised complement system increases xx cancer susceptibility in xx Americans, Laboratory of Human xx

Research Meeting, National Institutes of Health, Bethesda, MD 2006

Does compromised complement system increase xx cancer susceptibility in xx Americans?, Cancer Prevention

Fellows’ Research Meeting, National Institutes of Health, Bethesda, MD, 2005

Poster Presentations

Variations in MBL2 genetic background increases xx cancer susceptibility in xx American, NIH Research

Festival (Abstract Selected for Fellows Award for Research Excellence), National Institutes of Health, Bethesda,

MD 2008

Compromised complement system increases xx cancer susceptibility in xx Americans, 5th Aspen Conference,

Aspen, CO 2007

Does compromised complement system increase xx cancer susceptibility in xx Americans?, Cancer Prevention

Fellows’ Award for Research Excellence Ceremony, National Institutes of Health, Bethesda, MD, 2006

Association between dietary folate xx, alcohol xx and methyleneterahydrofolate reductase C677T and A1298C

polymorphisms and subsequent xx cancer, 4th Annual Cancer Prevention Fellows’ Symposium, National

Institutes of Health, Bethesda, MD 2005

Cytoplasmic serine hydroxymethyltransferase expression is required for SH-SY5Y differentiation , Folic, Acid,

Vitamin B12, and One-Carbon xx FASEB Summer Research Conference, Snow Mass Village, CO 2000

PUBLICATIONS

Gravenor S, Author E, Author T. Variations in xx-binding lectin 2 increases xx cancer susceptibility in xx

Americans. 2013

Author EL, Author RB, Gravenor S. Changing Extracellular Matrix xx During Metastasis. The Prostate. 66(3):

283-93, 2010

Author AJ, Author S, Author J, Gravenor S. Author, E, Author N, Author C. (2008) MicroRNA expression

profiles associated with prognosis and therapeutic outcome in xx adenocarcinoma. Cancer Research 68(8):

1478-98.

Author A, Author H, Author A, Author D, Gravenor S, Author L, Author R, Author B. (2007) Use of xx gene

expression signature in xx adenorcarcinoma and the surrounding tissue as a prognostic classifier. J. Natl. Cancer

Inst. 98(17):1253-69.

Gravenor S, Author P. (2003) Pyridoxal phosphate inhibits dynamic subunit interchange among serine

hydroxymethyltranferase tetrmaers. J. Biol. Chem. 289, 342-356.

Author M, Author T, Author J, Gravenor S, Author G, Author P, Author A, Author P, (1998) Molecular cloning,

characterization and alternative splicing of the xx cytoplascmic serine hydroxymethyetranfersase xx. Gene 500,

432-499.

Curriculum Vitae (CV) Sample (Third page)

Note: CV sample shown at reduced size

Guide to Résumés & Curricula Vitae | OITE CAREER SERVICES | Ofﬁce of Intramural Training & Education | National Institutes of Health

United States Federal Résumé Sample

United States

N/A

Drew Wilding

2408 30st Rd N

Arlington, VA 22207

(123) 456-7890

[email protected]

Citizenship:

Veteran’s Preference:

Clearance:

Experience

RESEARCH ASSISTANT, National S

cience Foundation

January 2012 – Present (40hrs/week)

Dr. Jan Hoya, Visiting Fellow, (xxx) xxx-xxxx or j[email protected]

SUPPORT the work of Principal Investigator at the National Science Foundation and the empirical

study of xx. RESEARCH reports from other governmental agencies such as xx and xx to determine

radicalization techniques. ANALYZE the results of protocol implemented to identify current rhetorical

trends.

RESULTS: Have produced a substantial literature review of the main theories and narratives the

study of xx.

RESEARCH DEPARTMENT INTERN, Department of Biology, University of San

Diego June 2007 – August 2007 (40hrs/week)

Research Manager (xxx) xxx-xxxx or Dr. Ba

lek Hinds, [email protected]

RESEARCHED and ANALYZED the xx to determine which xx and xx possessed the closest ties.

WROTE daily memos to communicate findings to xx which contributed to a large research report in

support of xx. WROTE research documents on both the xx and xx.

RESULTS: Established the base of research for xx and framing xx for xx. Produced over 30 reports.

Education

Geor

ge Washington University, Washington, DC

January 2012 – May 2014

PhD in Biochemistry

College of William and Mary; Williamsburg, VA

August 2004 – May 2008

Bachelor of Science in Medical Science

Use the same key

words from the job

announcement. ALL

CAPS can help these

key words stand out.

BUT, only use ALL CAPS

this way on federal

resumes!!

Focus on accomplish-

ments and keywords.

Formang is not as

important.

Federal resumes are

similar to CVs in that

there is no page/length

restricon. Make sure

to go into detail and

account for at least the

past 10 years of your

experience.

Note: résumé sample shown at reduced size

and not in entirety - only one page example

shown.

TIP: Go through the

résumé builder on

USAJobs.gov!

D. Wilding, Page 1 of 7

Oce of Intramural Training & Educaon • 2 Center Drive, 2nd Floor • NIH Main Campus

Bethesda, MD 20814 • hps://training.nih.gov