Request for Waiver Form

0 THE OHIO STATE UNIVERSITY

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Purchasing Department

Request for Waiver of Competitive Bidding

Pursuant to the purchasing policy adopted by the Board of Trustees on November 17, 2022, the Director of Purchasing is authorized to purchase goods

and/or services without competitive bidding when justified. A Request for Waiver of Competitive Bidding form must accompany a requisition when

colleges or vice presidential areas seek to purchase goods and/or services in excess of the bid limits without engaging in a competitive bid process.

Bid limits for goods and services are greater than or equal to $75,000 for both goods and services. Purchases from BuckeyBuy, for consortia

agreements or university-wide contracts are excluded from this provision.

Rationale for granting Waiver of Competitive Bidding (Please check the applicable box that explains the rationale for the requested waiver.)

A Sole Source justication exists if the goods and/or services required to satisfy the University’s needs are only available from

Sole Source

one supplier.

An Emergency justication exists if the goods and/or services are required to:

• Correct or prevent an emergency health, environmental or safety hazard; and/or,

Emergency

• Provide for the completion of special or time sensitive events; and/or,

• Enable the emergency repair/replacement of existing equipment essential for daily operations.

An economic justication relieves the University of additional expenses that would result from NOT making the purchase; use

Economic

of another supplier would result in incompatibility with existing conditions; and/or require considerable training, time and money;

and/or the goods or services are being used in ongoing long-term projects.

Technical and

Specialized

Consulting

Services

The President and/or Senior Vice President for Business and Finance, or his/her designee, may grant a Waiver of Competitive

Bidding when he/she determines that services to be purchased are technical and specialized consulting services that are

temporary in nature and there are sucient economic reasons to support such a waiver and where such terms and conditions

as are in the best interest of the University. The exercise of this authority shall be subject to the oversight authority of the

Senior Vice President for Business and Finance. If waiver amount is greater than $250,000 it will require President's Cabinet

approval.

Supplier Name: ____________________________________________________________________________________________________________________________

Describe Good or Service:____________________________________________________________________________________________________________________

Org # / Fund # : _____________________________ Req # / Date:________________________________ Waiver Amount: _____________________________

Initiator

Signature

Senior Fiscal Ocer

Signature

Name (printed)

Date (mm/dd/yyyy)

All changes to previously approved waivers much be sent to Purchasing via a requisition. It shall be at the discretion of Purchasing

whether the request for change should be approved.

For Purchasing Department Use Only

Received from Department Date: _____________

Received from Purchasing Date: ______________

Purchasing Department Approver:

Recommended Not Recommended

Ofce of Business and Finance Approver:

Recommended Not Recommended

Waiver # :________________________________

Academic Support

Select Waiver Category Code:

Comments: ______________________________________________________________________________

______________________________________________________________________________

Signature Date (mm/dd/yyyy)

Comments:

Administrative Support Equipment & Services Instructional & Academic Research Equipment & Services

REV 07/2023