County of El Dorado
Chief Administrative Office
330 Fair Lane
Placerville, CA 95667-4197
January 1, 2024
REGARDING: Caldor Fire – Debris Removal Insurance Cost Recovery Program for
APN at
Early in the recovery journey after the devastating Caldor Fire, representatives from the County
worked with you to complete the Right-of-Entry (ROE) permit that allowed the State (Cal
Recycle) to safely remove fire debris and hazardous trees from your property. As required
under State law and as outlined in the ROE you signed, if you had homeowners insurance that
covered debris removal and you received a payout, those proceeds must be directed to the
State via the County of El Dorado.
According to our documentation, your signed ROE indicated that you had Homeowners or
similar insurance coverage at the time of the fire.
With this letter, we would like to begin to assist you with completing this last phase of the debris
removal process. It is important to note, that ONLY insurance funds assigned to debris will
be requested as part of this process.
Please note that this letter is not a request for funds from you.
We want you to be aware that we have sent an invoice to your insurance company with the total
cost of cleanup and requesting payment be made to the County of El Dorado in accordance
with the limits of your policy. It is attached for your information only.
If you have received a payment from your insurance provider, please let us know by June
1, 2024 and provide us with the following information:
To support these efforts, please provide the following information:
▪ A copy of the property's Homeowner's Statement of Loss including debris removal and
tree replacement/removal costs for claims related to the Caldor Fire.
▪ A copy of the property's Homeowner's Insurance Declaration in effect at the time of loss,
as well as the policy information for Debris Removal Coverage, and Tree, Shrubs, and
Lawns Coverage, including replacement and removal.
▪ If you paid for any debris removal that was completed by the Debris Removal Program,
please provide a detailed scope of work, receipts, proof of payment, and before and after
photos if available.
You or your insurance company may submit the documents using the contact methods below.
We have contracted with Tetra Tech to help manage this required insurance cost recovery
program. Tetra Tech will be requesting information regarding the portion of your insurance that
was allocated specifically for debris removal. Attached are some of the Frequently Asked
Questions that may answer additional questions you may have. If you would like to discuss the
State Debris Removal Insurance Cost Recovery program, ask questions or wish to submit the
required documentation, please contact Iris Hardman of Tetra Tech at (530) 216-5036 or email
us at ElDoradoInsurance@TetraTech.com
Sincerely,
Carla B. Hass
Deputy Chief Administrative Officer
Caldor_Fire_Initial_Invoice-Claim RUH0170072-001-001-001_for_ Policy_RUH0170072
Mail
E-mail
Fax
El Dorado Insurance Recovery
C/O Tetra Tech
1390 Broadway
Suite B - 266
Placerville, CA 95667
ElDoradoInsurance@TetraTech.com
Dial 1 followed by
(321) 441-8501
ATTN: El Dorado
County Fire
Insurance Claims
Frequently Asked Questions
Q. Why am I being requested to provide this insurance information?
A. California state law (Title 19, Division 2. California Governor's Office of Emergency
Services, Chapter 6. Disaster Assistance Act) and the Federal Stafford Act require the
avoidance of duplication of benefits in administrating a private property debris removal
program. FEMA is prohibited by Section 312 of the Stafford Act from approving funds for
work that is covered by any other source of funding. Therefore, State and local
governments must take reasonable steps to prevent such an occurrence and verify that
insurance coverage or any other source of funding does not exist for the debris removal
work accomplished on each parcel of private property.
R. What is the basis for the reported debris removal costs?
A. The State of California has provided specific debris removal costs for each property based
on actual contractor expenses and overhead.
S. How much of the debris removal cost is the property owner's responsibility?
A. Debris removal cost is limited by the insurance policy in effect at the time of the wildfire.
• For insurance policies with separate debris removal coverage, any funds received
will go toward reimbursement of State Debris Removal Costs.
• For insurance policies without separate debris removal coverage, the County will
seek reimbursement for any unused insurance benefit.
The Property owner's responsibility will not exceed the costs incurred by the State of
California.
Q. How will the County collect the insurance proceeds?
A. The County and its representatives will work with property owners or their insurance
companies to collect insurance proceeds for debris removal (if available). If the insurance
provider is responsible, a claim will be made for reimbursement. If the property owner has
already received insurance funds, the County will request reimbursement from them, as
per the signed Right-of-Entry agreement.
R. Who do I contact for more information?
A. A hotline has been established to assist property owners who wish to speak with a
representative. The local telephone number is (530) 216-5036. We can also be reached
via e-mail at or email us at [email protected].
S. How can I drop off payments in person?
A. You can drop of items at El Dorado County Sheriff's Office at 200 Industrial Drive,
Placerville, CA 95667. Go to the reception window and let them know you are there for
the El Dorado Insurance Recovery program.
Caldor_Fire_Invoice-Claim RUH0170072-001-001-001_for_Policy_RUH0170072_March 27,
2024Caldor_Fire_Initial_Invoice-Claim RUH0170072-001-001-001_for_
Policy_RUH0170072
El Dorado County Caldor Fire Debris Removal Invoice and Cost Summary
Bill to: Insurance
INVOICE NUMBER: 1095
INVOICE DATE: January 1, 2024
DEBRIS REMOVAL CONDUCTED AT: ASSESSOR'S PARCEL
NUMBER:
CLAIM NUMBER:
Invoice Summary
$76,091.00
Pending Final Insurance Settlement
Documentation
$0.00
Pending Final Insurance Settlement
Documentation
Checks should be made payable to the County of El Dorado and please print "APN " on the
check. Please send payments, direct any questions, or request additional information to Tetra
Tech, which is the firm managing the insurance recovery process for the County, at the
following contact methods:
Mail
Telephone and E-mail
Fax
El Dorado Insurance Recovery
C/O Tetra Tech
1390 Broadway, Suite B - 266
Placerville, CA 95667
(530) 216-5036
ElDoradoInsurance@TetraTech.com
Dial 1 followed by
(321) 441-8501
ATTN: El Dorado
County Fire
EL Dorado County Caldor Fire Debris
Removal Detailed Cost Summary
Type of Debris Removal Cost
Cost
Asbestos Abatement Cost (Bid Item 3 & 8)
$1,958.00
Structural Debris Removal Cost (Bid Item 2 & 7)
$70,050.00
Concrete Removal Cost (Bid Item 6 & 8)
$2,421.00
Tree Removal Cost (Bid Item 12a & 12b)
$1,656.00
PROPERTY TOTAL
$76,091.00
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El Dorado Insurance Recovery
C/O Tetra Tech
1390 Broadway
Suite B – 266
Placerville, CA 95667
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